North Carolina A&T State University
Administrative Support Specialist
🇺🇸 Hybrid - Greensboro, NC
🕑 Full-Time
💰 $41K - $45K
💻 Other
🗓️ June 18th, 2025
Edtech.com's Summary
North Carolina A&T State University is hiring an Administrative Support Specialist for their developing Physician Assistant Program. This role requires managing administrative tasks for both didactic and clinical phases, coordinating communication with internal and external stakeholders, and supporting program goals by interfacing with applicants, students, faculty, and program leadership under the supervision of the Department Chair.
Highlights
- Oversee administrative duties related to accreditation, budget monitoring, and program management.
- Manage communications and schedule coordination for program leadership and stakeholders.
- Prepare reports and format internal and external communications.
- Serve as key contact and representative for the Physician Assistant Program within the department and externally.
- Design, implement, and evaluate daily program activities and outreach efforts.
- Must have proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher).
- Requires a High School Diploma or equivalent plus one year related office experience; preferred Bachelor’s degree or three years relevant experience.
- Compensation range: $41,215 - $45,000 per year.
- Position is permanent, full-time, non-exempt with standard hours Monday to Friday, 8:30 am to 5:30 pm.
- Position is within the College of Health and Human Sciences, Physician Assistant Program, reporting to the Department Chair.
Administrative Support Specialist Full Description
Administrative Support Specialist
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Employee Benefits available to NC A & T permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Aetna – State Health Benefits of North Carolina
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Classification Information
Position/Classification Title | Administrative Support Spec
Classification Type | SHRA
Position required to work during periods of adverse weather or other emergencies: | N - Not Mandatory
Minimum Experience/Education | High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education | Bachelor’s degree or three years of relevant experience or a combination of education and relevant experience Have excellent interpersonal skills Have strong critical thinking, organization, and problem-solving skills Proficient written and verbal language skills
Required License or Certification |
Classification Type | SHRA
Position required to work during periods of adverse weather or other emergencies: | N - Not Mandatory
Minimum Experience/Education | High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education | Bachelor’s degree or three years of relevant experience or a combination of education and relevant experience Have excellent interpersonal skills Have strong critical thinking, organization, and problem-solving skills Proficient written and verbal language skills
Required License or Certification |
Position Overview
Primary Purpose of Position
The developing Physician Assistant ( PA) Program at North Carolina A&T State University is seeking an administrative support specialist to oversee administrative departmental tasks and projects. The Administrative Support Specialist oversees administrative aspects of the didactic and clinical phases of the Physician Assistant Program. It is expected that the Administrative Support Specialist will manage communications with key internal and external stakeholders, as well as provide administrative support toward consistently meeting programmatic goals. This position reports to the Department Chair and is expected to interface with applicants, students, and faculty. This person will work in conjunction with the department Chair, director or pre-clinical director, and director of clinical education for the oversight of administrative aspects of the didactic and clinical phases of the physician assistant program. This position reports to the Department Chair and is expected to execute at a high level with a particular focus on managing details and meeting student and faculty expectations.
Primary Function of Organizational Unit |
North Carolina A & T State University is a public land grant high research institution that is committed to teaching and learning, scholarly and creative research, and effective engagement and public service. As the largest HBCU in the nation, our enrollment is over 13,487 students and our workforce includes over 2,000 employees. North Carolina A&T State University offers over 90-degree programs at the bachelors, master’s, and doctoral levels through eight academic colleges. The University is one of the sixteen constituent units of the University of North Carolina (UNC) and is accredited by the Southern Association of Colleges and Schools (SACS). The strategic vision, preeminence 2023, focuses the University on interdisciplinary scholarly activities in a learner-centered environment.
The John R. and Kathy R. Hairston College of Health and Human Sciences (HCHHS) comprises six departments and the School of Nursing. The HCHHS offers the following undergraduate degree programs; Communication Sciences and Disorders, Health Services Management, Kinesiology, Nursing, Psychology, Social Work, and Sociology. At the graduate level, HCHHS offers four graduate degree programs including the Masters in Physician Assistant Studies (PA program), Master of Social Work (MSW), Master of Science in Health Psychology and Ph.D in Social Work. Three additional doctoral programs are being developed; Doctor of Nurse practice (DNP), PhD in Applied Psychology, and PhD in Sociology. The HCHHS is also home to the Center of Excellence in Integrative Health Disparities and Equity Research (CIHDER), a hub for multidisciplinary research and community engagement efforts to alleviate health inequities. The HCHHS capitalizes on the synergistic relationships between these departments to develop advanced academic programming, enhance the mentoring of trainees, and conduct collaborative multidisciplinary research and scholastic activity.
The Department of Physician Assistant Studies is a quickly growing department, and this position will play a key role in preparing for accreditation, admissions, and facilitating growth and development.
Work Hours | [8:30] to[5:30] on [Monday-Friday]
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. |
The developing Physician Assistant ( PA) Program at North Carolina A&T State University is seeking an administrative support specialist to oversee administrative departmental tasks and projects. The Administrative Support Specialist oversees administrative aspects of the didactic and clinical phases of the Physician Assistant Program. It is expected that the Administrative Support Specialist will manage communications with key internal and external stakeholders, as well as provide administrative support toward consistently meeting programmatic goals. This position reports to the Department Chair and is expected to interface with applicants, students, and faculty. This person will work in conjunction with the department Chair, director or pre-clinical director, and director of clinical education for the oversight of administrative aspects of the didactic and clinical phases of the physician assistant program. This position reports to the Department Chair and is expected to execute at a high level with a particular focus on managing details and meeting student and faculty expectations.
Primary Function of Organizational Unit |
North Carolina A & T State University is a public land grant high research institution that is committed to teaching and learning, scholarly and creative research, and effective engagement and public service. As the largest HBCU in the nation, our enrollment is over 13,487 students and our workforce includes over 2,000 employees. North Carolina A&T State University offers over 90-degree programs at the bachelors, master’s, and doctoral levels through eight academic colleges. The University is one of the sixteen constituent units of the University of North Carolina (UNC) and is accredited by the Southern Association of Colleges and Schools (SACS). The strategic vision, preeminence 2023, focuses the University on interdisciplinary scholarly activities in a learner-centered environment.
The John R. and Kathy R. Hairston College of Health and Human Sciences (HCHHS) comprises six departments and the School of Nursing. The HCHHS offers the following undergraduate degree programs; Communication Sciences and Disorders, Health Services Management, Kinesiology, Nursing, Psychology, Social Work, and Sociology. At the graduate level, HCHHS offers four graduate degree programs including the Masters in Physician Assistant Studies (PA program), Master of Social Work (MSW), Master of Science in Health Psychology and Ph.D in Social Work. Three additional doctoral programs are being developed; Doctor of Nurse practice (DNP), PhD in Applied Psychology, and PhD in Sociology. The HCHHS is also home to the Center of Excellence in Integrative Health Disparities and Equity Research (CIHDER), a hub for multidisciplinary research and community engagement efforts to alleviate health inequities. The HCHHS capitalizes on the synergistic relationships between these departments to develop advanced academic programming, enhance the mentoring of trainees, and conduct collaborative multidisciplinary research and scholastic activity.
The Department of Physician Assistant Studies is a quickly growing department, and this position will play a key role in preparing for accreditation, admissions, and facilitating growth and development.
Work Hours | [8:30] to[5:30] on [Monday-Friday]
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. |
Key Responsibilities and Related Competencies
Required Competency | Administrative Duties
Duties |
May participate in the development of budget monitoring and approve expenditures. Acting as the point of contact among the program leadership team Administrative tasks as it relates to accreditation Managing information flow in a timely and accurate manner Managing program leadership calendars and arranging meetings Act as the point of contact among key stakeholders in the program Manage information flow in a timely and accurate manner Make travel and accommodation arrangements Prepare weekly, monthly, or quarterly reports Format information for internal and external communication – memos, emails, presentations, reports Other duties as assigned Required Competency | Customer Service/Communication
Duties | Represent the program or function as the key contact and subject matter expert within the department, unit, or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Required Competency | Coordination - Operations
Duties | Independently design, implement, administer, and evaluate day-to-day activities of programs and projects by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program. Collect and analyze data; create reports; review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. Includes regular reports to department leadership. Analyze and interpret policies; develop, revise, and implement procedures for programs or functions. Organize and/or participate in outreach activities that may include developing communications and training and planning/promoting events and/or conferences.
Duties |
May participate in the development of budget monitoring and approve expenditures. Acting as the point of contact among the program leadership team Administrative tasks as it relates to accreditation Managing information flow in a timely and accurate manner Managing program leadership calendars and arranging meetings Act as the point of contact among key stakeholders in the program Manage information flow in a timely and accurate manner Make travel and accommodation arrangements Prepare weekly, monthly, or quarterly reports Format information for internal and external communication – memos, emails, presentations, reports Other duties as assigned Required Competency | Customer Service/Communication
Duties | Represent the program or function as the key contact and subject matter expert within the department, unit, or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Required Competency | Coordination - Operations
Duties | Independently design, implement, administer, and evaluate day-to-day activities of programs and projects by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program. Collect and analyze data; create reports; review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. Includes regular reports to department leadership. Analyze and interpret policies; develop, revise, and implement procedures for programs or functions. Organize and/or participate in outreach activities that may include developing communications and training and planning/promoting events and/or conferences.
Position Information
Working Title | Administrative Support Specialist
Competency Level | Advanced
Position Number | 007552
Recruitment Range | $41,215 - $45,000
FLSA | Non-Exempt
Appointment Type | Permanent - Full-time
FTE |
If Time Limited, Appointment Length |
Organizational Division | Physician Assistant Program
Organizational Location | College of Health and Human Sciences
Organizational Unit | Physician Assistant Program
Competency Level | Advanced
Position Number | 007552
Recruitment Range | $41,215 - $45,000
FLSA | Non-Exempt
Appointment Type | Permanent - Full-time
FTE |
If Time Limited, Appointment Length |
Organizational Division | Physician Assistant Program
Organizational Location | College of Health and Human Sciences
Organizational Unit | Physician Assistant Program
Posting Detail Information
Posting Number | SHRA2979
Open Date | 06/16/2025
Close Date | 07/18/2025
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna – State Health Benefits of North Carolina NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans – 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link | https://jobs.ncat.edu/postings/37809
Open Date | 06/16/2025
Close Date | 07/18/2025
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna – State Health Benefits of North Carolina NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans – 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link | https://jobs.ncat.edu/postings/37809
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Please indicate your years of similar work experience:
- None
- Less than 1 year
- 1 - 2 years
- 2 - 3 years
- 3 - 4 years
- 4 - 5 years
- 5 or more years
- Please rate your level of proficiency in using Microsoft Office (i.e., Word, Excel, PowerPoint, Publisher).
(Open Ended Question) - Please indicate where you learned of this employment opportunity:
- academickeys.com
- Chronicle of Higher Education
- Inside Higher Ed
- Indeed.com
- North Carolina A&T State University website
- University of North Carolina System website
- Other
- If you indicated you learned of this employment opportunity from an “Other” source please advise where you learned of the position:
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
- Certificate of Release or Discharge from Active Duty (DD-214)
- Other Document
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