Virginia Peninsula Community College
Admission Records Specialist
🇺🇸
Hampton, VA
🕑
Full-Time
💰
$45K - $50K
💻
Enrollment
🗓️
February 24th, 2026
FERPA
Edtech.com's Summary
Virginia Peninsula Community College is hiring an Admission Records Specialist. The role involves managing student admission records, ensuring data accuracy and compliance with privacy regulations, and supporting enrollment processes through auditing, data governance, and collaboration across departments.
Highlights
- Manage student admission and registrar records, maintaining accuracy and auditing data.
- Use student information systems such as PeopleSoft and Banner.
- Proficient in Microsoft Office 365, especially Excel, for large data set management.
- Ensure compliance with the Family Educational Rights and Privacy Act (FERPA) and institutional policies.
- Support enrollment operations including application processing, transfer credit evaluation, and graduation clearance.
- Collaborate with college staff to maintain data governance and improve system workflows.
- Annual salary range from $45,000 to $50,000.
- Experience required in higher education admission or registrar office environments.
- Ability to work independently and as part of a team, managing multiple priorities and deadlines.
- Minimal travel required and operation of a state vehicle expected.
Admission Records Specialist Full Description
Admission Records Specialist
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | Admission Records Specialist
Role Title | Education Support Spec III
Role Code | 29144-SW
FLSA | Nonexempt
Pay Band | 04
Position Number | 29300079
Agency | Virginia Peninsula Community College
Division | Virginia Peninsula Community College (Div)
Work Location | Hampton - 650
Hiring Range | $45,000-50,000
Emergency/Essential Personnel | No
EEO Category | E-Paraprofessional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | No
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | M-F, 8 am to 5 pm; some evenings and weekends may be required
Sensitive Position | No
Job Description
Virginia Peninsula Community College changes lives, empowers students to succeed, and enhances the social and economic vitality of the region through high-quality education and workforce training, excellent service, and innovative partnerships.
Located in the heart of Hampton Roads, this diverse community is filled with multi-national and multi-billion-dollar industries, military installations, colleges and universities, national space, science, and research centers, museums, parks, and hundreds of small businesses and community organizations that are the heartbeat to the region.
Enrollment Management supports this mission by guiding students through every stage of their educational journey—from recruitment through graduation and beyond. We deliver responsive, student-centered services with a commitment to accuracy, integrity, and care. The department manages the full spectrum of enrollment operations including application processing, registration, records, transfer credit evaluation, graduation clearance, academic calendar planning, and enrollment reporting.
The Enrollment Management team champions student success by: leading outreach, recruitment, and onboarding initiatives; collaborating across the College to ensure policy compliance with system, state and federal regulations; and using technology and data to improve processes and support institutional effectiveness.
In all that we do, Enrollment Management is a trusted partner and student advocate helping fulfill the College’s mission while meeting the evolving needs of our students and the communities we serve.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
· Experience working within an admission or registrar office in a higher education setting.
· Experience with student information systems such as PeopleSoft and Banner.
· Proficiency in Microsoft Office 365 applications, especially Excel.
· Demonstrated experience maintaining and auditing student records (data governance).
Knowledge
· Thorough knowledge of the Family Educational Rights and Privacy Act (FERPA).
· General understanding of student records management and enrollment processes.
· General understanding of data integrity and quality assurance principles.
· Thorough knowledge of Microsoft Excel and how to maintain large data sets.
Skills
· Ability to accurately review, clean and update student records.
· Comfortable navigating digital platforms and utilizing Microsoft Office Suite
· Proficient with Microsoft Excel and reading large sets of data
· Ability to identify inconsistencies and propose solutions.
· Capable of prioritizing tasks, meeting deadlines and working independently, as well as on a team. · Strong communication and interpersonal skills with the ability to interact and work with individuals at all levels.
· Demonstrated skills of accuracy and attention to detail with a focus on thoroughness and quality.
Abilities
· Ability to work independently and collaboratively with team members.
· Demonstrated ability to maintain confidentiality and handle sensitive student data with discretion. · Adaptable to changing systems, processes, and priorities; able to support strategic initiatives.
· Skilled in interpreting and applying institutional policies and procedures accurately.
· Ability to work at all campus locations.
· Able to make sound decisions based on policies, rules, best practices, and available information.
· Demonstrated ability to multi-task in a fast-paced environment using strong organizational skills and independent judgment to manage multiple projects and meet deadlines.
· Effective oral and written communication skills, with the ability to engage a diverse population.
· Capable of troubleshooting processes and workflows and recommending improvements for efficiency.
Additional Considerations
· Hands-on experience and familiarity with admissions processes and procedures, including dual enrollment and transfer evaluation.
· Experience with applicable laws, rules, and regulations related to higher education, including those related to student privacy and academic policies
· Experience with data cleanup or auditing initiatives in an academic setting. Troubleshooting workflows, suggest process improvements and support system upgrades.
· Involvement with creating Standard Operating Procedures (SOPS)
Operation of a State Vehicle | Yes
Supervises Employees | No
Required Travel | Minimal
Role Title | Education Support Spec III
Role Code | 29144-SW
FLSA | Nonexempt
Pay Band | 04
Position Number | 29300079
Agency | Virginia Peninsula Community College
Division | Virginia Peninsula Community College (Div)
Work Location | Hampton - 650
Hiring Range | $45,000-50,000
Emergency/Essential Personnel | No
EEO Category | E-Paraprofessional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | No
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | M-F, 8 am to 5 pm; some evenings and weekends may be required
Sensitive Position | No
Job Description
Virginia Peninsula Community College changes lives, empowers students to succeed, and enhances the social and economic vitality of the region through high-quality education and workforce training, excellent service, and innovative partnerships.
Located in the heart of Hampton Roads, this diverse community is filled with multi-national and multi-billion-dollar industries, military installations, colleges and universities, national space, science, and research centers, museums, parks, and hundreds of small businesses and community organizations that are the heartbeat to the region.
Enrollment Management supports this mission by guiding students through every stage of their educational journey—from recruitment through graduation and beyond. We deliver responsive, student-centered services with a commitment to accuracy, integrity, and care. The department manages the full spectrum of enrollment operations including application processing, registration, records, transfer credit evaluation, graduation clearance, academic calendar planning, and enrollment reporting.
The Enrollment Management team champions student success by: leading outreach, recruitment, and onboarding initiatives; collaborating across the College to ensure policy compliance with system, state and federal regulations; and using technology and data to improve processes and support institutional effectiveness.
In all that we do, Enrollment Management is a trusted partner and student advocate helping fulfill the College’s mission while meeting the evolving needs of our students and the communities we serve.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
· Experience working within an admission or registrar office in a higher education setting.
· Experience with student information systems such as PeopleSoft and Banner.
· Proficiency in Microsoft Office 365 applications, especially Excel.
· Demonstrated experience maintaining and auditing student records (data governance).
Knowledge
· Thorough knowledge of the Family Educational Rights and Privacy Act (FERPA).
· General understanding of student records management and enrollment processes.
· General understanding of data integrity and quality assurance principles.
· Thorough knowledge of Microsoft Excel and how to maintain large data sets.
Skills
· Ability to accurately review, clean and update student records.
· Comfortable navigating digital platforms and utilizing Microsoft Office Suite
· Proficient with Microsoft Excel and reading large sets of data
· Ability to identify inconsistencies and propose solutions.
· Capable of prioritizing tasks, meeting deadlines and working independently, as well as on a team. · Strong communication and interpersonal skills with the ability to interact and work with individuals at all levels.
· Demonstrated skills of accuracy and attention to detail with a focus on thoroughness and quality.
Abilities
· Ability to work independently and collaboratively with team members.
· Demonstrated ability to maintain confidentiality and handle sensitive student data with discretion. · Adaptable to changing systems, processes, and priorities; able to support strategic initiatives.
· Skilled in interpreting and applying institutional policies and procedures accurately.
· Ability to work at all campus locations.
· Able to make sound decisions based on policies, rules, best practices, and available information.
· Demonstrated ability to multi-task in a fast-paced environment using strong organizational skills and independent judgment to manage multiple projects and meet deadlines.
· Effective oral and written communication skills, with the ability to engage a diverse population.
· Capable of troubleshooting processes and workflows and recommending improvements for efficiency.
Additional Considerations
· Hands-on experience and familiarity with admissions processes and procedures, including dual enrollment and transfer evaluation.
· Experience with applicable laws, rules, and regulations related to higher education, including those related to student privacy and academic policies
· Experience with data cleanup or auditing initiatives in an academic setting. Troubleshooting workflows, suggest process improvements and support system upgrades.
· Involvement with creating Standard Operating Procedures (SOPS)
Operation of a State Vehicle | Yes
Supervises Employees | No
Required Travel | Minimal
Posting Detail Information
Posting Number | CLS_4321P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 02/23/2026
Job Close Date | 03/09/2026
Open Until Filled |
Agency Website | vpcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/93867
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 02/23/2026
Job Close Date | 03/09/2026
Open Until Filled |
Agency Website | vpcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/93867
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have experience working within an admission or registrar office in a higher education setting?
- Yes
- No
- Please list the student information systems (SIS) you have experience with and summarize your experience with each.
(Open Ended Question) - This position is required to work at both campuses as needed. However, the position will be primarily based at one campus. Which campus would be your preferred campus?
- Hampton: 99 Thomas Nelson Dr., Hampton, VA 23666
- Williamsburg: 4601 Opportunity Way, Williamsburg VA 23188
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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