Edtech.com's Summary

Indiana University Bloomington is hiring an Admissions Assistant for the Office of Music Admissions and Financial Aid in the Jacobs School of Music. The role is the first point of contact for visitors and prospective students, scheduling campus visits and guiding applicants through the audition and interview process. It also processes and evaluates admissions applications and helps plan the office's recruitment events.

Highlights

Greet walk-in visitors and schedule campus visits and information sessions for prospective students.
Guide applicants through the audition and interview process and schedule and oversee applicant interviews.
Serve as the contact between the Office of Music Admissions and Financial Aid and Jacobs School of Music faculty, and coordinate with campus partners on admission and financial aid processes.
Review applications and transcripts for completeness and eligibility, and contact applicants to resolve missing information or discrepancies.
Maintain application records and databases, generate reports, and keep files on admitted students.
Answer phone and email questions about the admissions process and application status, and counsel prospective students on the courses and grades required for admission.
Manage the office's outreach, travel, campus visit, and meeting calendars while supporting the Director and Associate Directors.
Help plan on-campus and off-campus recruitment events, coordinate shipping of recruitment materials, and assist with electronic recruitment communications.
High school diploma or equivalent and two years of office work or related experience, with strong communication, time management, and professionalism skills.
Full-time, in-person position on the Indiana University Bloomington campus.

Admissions Assistant Full Description

Department

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

Job Summary

Department Specific Responsibilities

Serves as first point-of-contact for walk-in visitors to the Office of Music Admissions and Financial Aid.
Schedules campus visits and information sessions for prospective students.
Provides detailed guidance and assistance for students throughout audition and interview process.
Serves as a contact person between the Office of Music Admissions and Financial Aid and Jacob School of Music ((JSOM) faculty members.
Communicates and coordinates with campus partners regarding admission and financial aid processes.
Manages office activities, including outreach and travel calendars, campus visit calendars, and office meeting calendars.
Assists in planning and scheduling on-campus and off-campus recruitment events.
Coordinates shipping of recruitment materials.
Assists in designing and sending electronic recruitment communication.
Supports daily activities of the office, including the work Director and Associate Directors.

General Responsibilities

Oversees the processing and evaluation of all applications for admissions into that school and accompanying material, such as transcripts, to determine eligibility.
Maintains records and databases of applications; updates and purges as necessary; gathers and collates information from records and prepares reports.
Reviews applications for completeness, contacts applicants for any missing information or to resolve discrepancies and obtains any necessary information from other sources.
Schedules and oversees any applicant interviews.
Makes recommendations regarding admissions and financial aid decisions; contacts applicant regarding the decision on the admission application.
Responds to phone and email inquiries on admissions process and status of applications; may assist in the design of recruiting events and materials.
Counsels potential students regarding courses and grades required for admission.
May supervise temporary staff in the admissions office; monitors and evaluates job performance.
Maintains files and databases on students admitted into the school; generates reports based on this information.

Qualifications

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED.)

WORK EXPERIENCE

Required

2 years of office work or related experience.

SKILLS

Required

Proficient written and verbal communication skills.
Maintains a high degree of professionalism.
Demonstrates time management and priority setting skills.
Demonstrates a high commitment to quality.
Possesses flexibility to work in a fast-paced, dynamic environment.
Highly thorough and dependable.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indiana University (IU) Bloomington Campus.

This is an in-person position.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Student Services

Job Family: Admissions & Recruitment

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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