Hofstra University
Admissions Coordinator, Zucker School of Medicine at Hofstra/Northwell
🇺🇸 Hempstead, NY
🕑 Full-Time
💰 $60K - $63K
💻 Other
🗓️ September 9th, 2025
Edtech.com's Summary
Hofstra University is hiring an Admissions Coordinator for the Zucker School of Medicine. The coordinator manages admissions processes, supports the admissions platform and committee operations, liaises with applicants and stakeholders, and coordinates interview days and special programs while providing comprehensive administrative support.
Highlights
- Provide high-level administrative support for the Office of Admissions including managing admissions platform (AMP) tasks.
- Coordinate interview days and admissions committee meetings.
- Manage communications via primary admissions email and phone line.
- Oversee administrative tasks for the Summer Pre-matriculation Program and collaborate with Office of Engagement and Excellence.
- Generate Hofstra ID numbers for interviewees using the Student Information System (Ellucian Banner).
- Support the admissions voting process and scheduling for senior admissions staff.
- Requires proficiency with Microsoft Office Suite, Excel, Zoom, and ability to troubleshoot technology issues; experience with admissions software is a plus.
- Bachelor’s degree and at least two years of administrative or coordination experience, preferably in higher education or admissions.
- Strong customer service, communication, organizational skills, and ability to handle confidential information.
- Salary range: $60,000 - $63,000 with benefits including paid time off, tuition remission, and retirement plan.
Admissions Coordinator, Zucker School of Medicine at Hofstra/Northwell Full Description
Admissions Coordinator, Zucker School of Medicine at Hofstra/Northwell
Position Information
About Hofstra | Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title | Admissions Coordinator, Zucker School of Medicine at Hofstra/Northwell
Position Number | 896733
Position Category | Administration
School/Division | School of Medicine
Department | Zucker School of Medicine, Office of Admissions
Full-Time or Part-Time | Full-Time
Description | Reporting to the Associate Dean for Admissions and the Assistant Dean for Enrollment Management and Admissions, the Admissions Coordinator provides high level, comprehensive administrative support and coordination for the Office of Admissions. This role is central to managing and optimizing admissions processes and requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks and priorities efficiently. The successful candidate serves as a key point of contact, engaging with students, faculty, staff, applicants, and visitors, and must demonstrate outstanding interpersonal and communication skills. This position requires occasional work on evenings and weekends.
Responsibilities include, but are not limited to: Provides support for the admissions processing platform (AMP), including assigning applicants and interviewers, entering applicant data via manual input, Excel, and PDF imports, creating and managing accounts, and updating applicant statuses. Manages the primary admissions email account and phone line, ensuring prompt and courteous responses to inquiries. Coordinates and facilitates interview days, ensuring seamless operations and a positive candidate experience. Manages the confirmation and availability of admissions committee members for weekly virtual meetings during the admissions season. Oversees administrative coordination of the Summer Pre-matriculation Program, including invitations, decision forms, welcome packets, and student rosters; collaborates with the Office of Engagement and Excellence to fulfill all administrative requirements. Processes and generates Hofstra ID numbers for all interviewees in the Student Information System (Ellucian Banner). Collaborates with the Outreach and Engagement Manager on the pre-approval process for candidates in special programs. Provides administrative support for Admissions Committee voting meetings, in rotation with other admissions staff. Manages and coordinates the calendars of the Associate Dean of Admissions and the Assistant Dean for Enrollment Management and Admissions. Undertakes special projects and contributes to office efficiency. Performs other related duties as assigned.
Qualifications | Bachelor’s degree required. At least two years of progressively responsible administrative or coordination experience in a fast-paced environment, preferably in higher education or admissions. Excellent customer service, interpersonal, and oral/written communication skills. Ability to troubleshoot technology issues and strong computer proficiency, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom. Experience with database management and admissions-specific software highly desirable. Strong organizational skills, attention to detail, and ability to manage multiple priorities independently. Ability to handle confidential information with discretion. Ability to work independently and collaboratively as part of a team.
Preferred Qualifications |
Special Instructions |
Deadline | Open Until Filled
Date Posted | 09/04/2025
EEO Statement | Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range | $60,000 - $63,000
Position Title | Admissions Coordinator, Zucker School of Medicine at Hofstra/Northwell
Position Number | 896733
Position Category | Administration
School/Division | School of Medicine
Department | Zucker School of Medicine, Office of Admissions
Full-Time or Part-Time | Full-Time
Description | Reporting to the Associate Dean for Admissions and the Assistant Dean for Enrollment Management and Admissions, the Admissions Coordinator provides high level, comprehensive administrative support and coordination for the Office of Admissions. This role is central to managing and optimizing admissions processes and requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks and priorities efficiently. The successful candidate serves as a key point of contact, engaging with students, faculty, staff, applicants, and visitors, and must demonstrate outstanding interpersonal and communication skills. This position requires occasional work on evenings and weekends.
Responsibilities include, but are not limited to: Provides support for the admissions processing platform (AMP), including assigning applicants and interviewers, entering applicant data via manual input, Excel, and PDF imports, creating and managing accounts, and updating applicant statuses. Manages the primary admissions email account and phone line, ensuring prompt and courteous responses to inquiries. Coordinates and facilitates interview days, ensuring seamless operations and a positive candidate experience. Manages the confirmation and availability of admissions committee members for weekly virtual meetings during the admissions season. Oversees administrative coordination of the Summer Pre-matriculation Program, including invitations, decision forms, welcome packets, and student rosters; collaborates with the Office of Engagement and Excellence to fulfill all administrative requirements. Processes and generates Hofstra ID numbers for all interviewees in the Student Information System (Ellucian Banner). Collaborates with the Outreach and Engagement Manager on the pre-approval process for candidates in special programs. Provides administrative support for Admissions Committee voting meetings, in rotation with other admissions staff. Manages and coordinates the calendars of the Associate Dean of Admissions and the Assistant Dean for Enrollment Management and Admissions. Undertakes special projects and contributes to office efficiency. Performs other related duties as assigned.
Qualifications | Bachelor’s degree required. At least two years of progressively responsible administrative or coordination experience in a fast-paced environment, preferably in higher education or admissions. Excellent customer service, interpersonal, and oral/written communication skills. Ability to troubleshoot technology issues and strong computer proficiency, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom. Experience with database management and admissions-specific software highly desirable. Strong organizational skills, attention to detail, and ability to manage multiple priorities independently. Ability to handle confidential information with discretion. Ability to work independently and collaboratively as part of a team.
Preferred Qualifications |
Special Instructions |
Deadline | Open Until Filled
Date Posted | 09/04/2025
EEO Statement | Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range | $60,000 - $63,000
Additional Information
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
Documents needed to apply
Required Documents
- Resume
- Cover Letter (Including Salary Requirement)
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
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