Germanna Community College
Admissions Onboarding Specialist
🇺🇸
Stafford, VA
🕑
Part-Time
💰
$24 - $30
per Hour
💻
Enrollment
🗓️
February 12th, 2026
Salesforce
Edtech.com's Summary
Germanna Community College is hiring a Part-Time Admissions Onboarding Specialist. The role involves guiding students through the admissions process from application to registration, ensuring a seamless onboarding experience through personalized case management and collaboration with academic and student services departments.
Highlights
- Serve as the primary contact for new students to support enrollment from inquiry through registration.
- Use a case management approach emphasizing communication, follow-up, and personalized assistance.
- Collaborate with colleagues to assist students with financial aid, payment plans, and advising preparation.
- Verify student eligibility by reviewing academic plans, domicile status, and transcript evaluations.
- Guide students in navigating college systems such as myGCC, Navigate, and Lumens.
- Maintain accurate records to support compliance and process improvement.
- Travel between campuses may be required; flexibility for evenings and weekends is necessary.
- Proficiency in Microsoft Office and database management is required.
- Experience in enrollment services, admissions, or academic advising within higher education required.
- Bilingual Spanish proficiency and experience with case management systems like PeopleSoft or Salesforce are preferred.
Admissions Onboarding Specialist Full Description
Admissions Onboarding Specialist
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | Admissions Onboarding Specialist
Role Title | Education Support Spec III
Role Code | 29144-SW
FLSA | Nonexempt
Pay Band | 04
Position Number | 297W0221
Agency | Germanna Community College
Division | Germanna Community College (Div)
Work Location | Stafford - 179
Hiring Range | $23.90-$30.01; state benefits do not apply
Emergency/Essential Personnel | No
EEO Category | E-Paraprofessional
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday-Friday: 8am-5.00pm
Or as scheduled
(29 hrs a week)
Sensitive Position | No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is a two-year public institution of higher education in the Virginia Community College System. As a comprehensive community college, Germanna provides quality, accessible, and affordable educational opportunities for the residents of the City of Fredericksburg and the counties of Caroline, Culpeper, King George, Madison, Orange, Spotsylvania and Stafford.
Germanna Community College is seeking a dedicated Part-Time Admissions Onboarding Specialist to guide students through the admissions process, from application through registration. The Admissions Onboarding Specialist plays an integral part in providing high-quality service to enable prospective students to navigate college onboarding processes successfully. The ideal candidate will deliver high-quality, student-centered service, ensuring a seamless onboarding experience through a holistic, case management approach. Collaboration with academic departments and student services is essential to supporting prospective, new, and continuing students.This position will operate out of the Stafford County Center but may require occasional travel between campuses and flexibility to work evenings and weekends.
Key Responsibilities: Serve as the primary point of contact for new students, reducing service fragmentation and ensuring quality care throughout the enrollment process. Support students from initial inquiry through enrollment using a case management approach that emphasizes communication, follow-up, and personalized assistance. Monitor the progress of prospective students and applicants during the enrollment process, promptly addressing inquiries and providing comprehensive information about Germanna Community College’s career and educational pathways, as well as the enrollment process. Collaborate with college colleagues to help students complete financial aid requirements, set up payment plans, and prepare for advising appointments. Verify student eligibility and enrollment readiness by reviewing academic plans, domicile status, transcript evaluations, and other admissions criteria. Guide students in accessing and navigating college systems such as myGCC, Navigate, and Lumens, and ensure completion of required orientation and advising steps. Maintain accurate records of student progress and application status to support compliance, reporting, and continuous process improvement. Coordinate communication between departments to ensure a smooth, student-centered admissions and onboarding experience. Engage in ongoing professional development, including training on Germanna’s Culture of Care and advising tools, to enhance knowledge, service quality, and student support.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Experience in enrollment services, admissions, or academic advising within a higher education setting. Strong communication, interpersonal, and problem-solving skills, particularly in working with varied populations. Demonstrated customer service experience with the ability to handle stressful situations professionally. Proficiency in Microsoft Office and database management. Knowledge of academic program admissions processes, policies, and guidelines.
Additional Considerations | Bilingual proficiency (Spanish preferred). Experience with case management approaches and student information systems (e.g., PeopleSoft, Salesforce). Familiarity with selective admissions processes and financial aid systems, including FAFSA. Knowledge of Germanna Community College’s academic and workforce programs.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Travel between campuses may be required
Role Title | Education Support Spec III
Role Code | 29144-SW
FLSA | Nonexempt
Pay Band | 04
Position Number | 297W0221
Agency | Germanna Community College
Division | Germanna Community College (Div)
Work Location | Stafford - 179
Hiring Range | $23.90-$30.01; state benefits do not apply
Emergency/Essential Personnel | No
EEO Category | E-Paraprofessional
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday-Friday: 8am-5.00pm
Or as scheduled
(29 hrs a week)
Sensitive Position | No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is a two-year public institution of higher education in the Virginia Community College System. As a comprehensive community college, Germanna provides quality, accessible, and affordable educational opportunities for the residents of the City of Fredericksburg and the counties of Caroline, Culpeper, King George, Madison, Orange, Spotsylvania and Stafford.
Germanna Community College is seeking a dedicated Part-Time Admissions Onboarding Specialist to guide students through the admissions process, from application through registration. The Admissions Onboarding Specialist plays an integral part in providing high-quality service to enable prospective students to navigate college onboarding processes successfully. The ideal candidate will deliver high-quality, student-centered service, ensuring a seamless onboarding experience through a holistic, case management approach. Collaboration with academic departments and student services is essential to supporting prospective, new, and continuing students.This position will operate out of the Stafford County Center but may require occasional travel between campuses and flexibility to work evenings and weekends.
Key Responsibilities: Serve as the primary point of contact for new students, reducing service fragmentation and ensuring quality care throughout the enrollment process. Support students from initial inquiry through enrollment using a case management approach that emphasizes communication, follow-up, and personalized assistance. Monitor the progress of prospective students and applicants during the enrollment process, promptly addressing inquiries and providing comprehensive information about Germanna Community College’s career and educational pathways, as well as the enrollment process. Collaborate with college colleagues to help students complete financial aid requirements, set up payment plans, and prepare for advising appointments. Verify student eligibility and enrollment readiness by reviewing academic plans, domicile status, transcript evaluations, and other admissions criteria. Guide students in accessing and navigating college systems such as myGCC, Navigate, and Lumens, and ensure completion of required orientation and advising steps. Maintain accurate records of student progress and application status to support compliance, reporting, and continuous process improvement. Coordinate communication between departments to ensure a smooth, student-centered admissions and onboarding experience. Engage in ongoing professional development, including training on Germanna’s Culture of Care and advising tools, to enhance knowledge, service quality, and student support.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Experience in enrollment services, admissions, or academic advising within a higher education setting. Strong communication, interpersonal, and problem-solving skills, particularly in working with varied populations. Demonstrated customer service experience with the ability to handle stressful situations professionally. Proficiency in Microsoft Office and database management. Knowledge of academic program admissions processes, policies, and guidelines.
Additional Considerations | Bilingual proficiency (Spanish preferred). Experience with case management approaches and student information systems (e.g., PeopleSoft, Salesforce). Familiarity with selective admissions processes and financial aid systems, including FAFSA. Knowledge of Germanna Community College’s academic and workforce programs.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Travel between campuses may be required
Posting Detail Information
Posting Number | WGE_3011P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 02/11/2026
Job Close Date | 02/25/2026
Open Until Filled |
Agency Website | www.germanna.edu
Contact Name | Catra Godwin
Email | cgodwin@germanna.edu
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/93478
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 02/11/2026
Job Close Date | 02/25/2026
Open Until Filled |
Agency Website | www.germanna.edu
Contact Name | Catra Godwin
Email | cgodwin@germanna.edu
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/93478
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * I understand that this position is located in Virginia and I must reside within a reasonable commuting distance or be willing to relocate to ensure consistent, reliable attendance.
- Yes
- No
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Unofficial Transcripts
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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