Assistant Director - Payroll and Tax Services

Assistant Director - Payroll and Tax Services

Job Title  | Assistant Director - Payroll and Tax Services
Full Time/Part Time  | Full Time
FLSA  | Exempt

General Job Description 
This is a managerial position responsible for assisting in directing daily payroll operations. Responsible for ensuring employees are paid accurately and in a timely manner. Responsible for overseeing submission of state and federal payroll-related reports, ensuring payroll system integrity, and addressing issues. Responsible for ensuring compliance with applicable state and federal payroll and tax standards and regulations. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Controller and Director of Financial Reporting.

Essential Job Functions 
1. Oversees all payroll transaction processing and processing support operations. Resolves issues related to payroll records.
2. Oversees reconciliation of payroll-related deductions and remittances to The University of Texas System (UTS) and outside entities.
3. Complies with state guidelines and reporting requirements for the Texas Teacher Retirement System (TRS). Ensures timely submission of TRS deposits and related TRS reports.
4. Hires, trains, supervises, and evaluates assigned staff.
5. Collaborates with system programmers to initiate report modifications.
6. Balances and reconciles accounts for state and federal taxing authorities.
7. Oversees development and implementation of internal policies and procedures, including staff training.
8. Reviews and analyzes reports to ensure data integrity.
9. Identifies inefficiencies and operational improvements, recommends, and implements solutions.
10. Acts as consultant on tax matters to administration and staff.
11. Oversees payroll compliance and payroll tax initiatives.
12. Proposes, writes, and communicates policies and procedures.
13. Provides guidance and technical assistance to payroll and university leadership.
14. Prepares, reviews, and posts journal entries as necessary.
15. Verifies accuracy of accounting data and entries for payroll-related processes.
16. Develops and maintains financial records for payroll and related benefit deductions.
17. Prepares and analyzes financial reports.
18. Develops reports and projections to assist management in planning and decision making.
19. Compiles and analyzes data and recommends budgets.
20. Enters payroll-related transactions in the Uniform State Accounting System (USAS).
21. Stays informed of current trends and developments in areas of responsibility.

Non-Essential Job Functions 
1. May serve as the Institutional Tax Coordinator.
2. Plans, coordinates, and conducts training as needed.
3. May represent the department on various committees.
4. Performs other related duties as assigned

Required Knowledge, Skills, and Abilities 
The individual must possess the following knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

1. Knowledge of, or the ability to learn, university policies and procedures.
2. Knowledge of, or the ability to learn, applicable standards and regulations related to areas of responsibility.
3. Knowledge of generally accepted accounting procedures and methods and the ability to apply them to specific situations.
4. Skill in using computer applications including spreadsheet, database, and word processing software.
5. Organizational skill in managing projects simultaneously while maintaining a satisfactory work product.
6. Ability to exercise sound judgment in making critical decisions.
7. Ability to identify problems, evaluate alternatives, and implement effective solutions.
8. Ability to analyze complex information and develop plans to address identified issues.
9. Ability to accurately prepare and maintain records, files, and reports.
10. Ability to compile, organize, interpret, and communicate accounting data and results in a concise format.
11. Ability to communicate effectively in both oral and written form.
12. Ability to maintain effective interpersonal relationships.
13. Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
14. Ability to train and supervise others.
15. Ability to learn office and university-specific software.

Physical Demands   
Required Education  | Bachelor’s degree in accounting, business or a related field and seven years of related experience or current Certified Public Accountant (CPA) license and five years of related experience is required.
Required Experience and Training  | Supervisory experience is required.
Preferred Qualifications  | General knowledge of Texas higher education laws is preferred. Prior auditing and tax experience is preferred. Knowledge of accounting software is preferred.
Special Conditions for Eligibility  | This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to the Computer and Network Security policy.
Min Pay Rate  |
Mid Pay Rate  |
Salary Information  | Commensurate with Experience, Salary Grade - 06
Specific Job Requirements/Duties for this Posting  |
Is Background Check Required?  | Yes

Benefit and Retirement Eligibility  | This position is eligible for participation in the Teacher Retirement System of Texas (TRS) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.

EEO Statement  | Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

 
Posting Detail Information 

Posting Number  | S2025-099
Candidates Eligible to Apply  | Open to all qualified applicants
Number of Positions Available  | 1
Posted Date  | 06/11/2025
Review Start Date  |
Close Date  |
Work Schedule  | Monday-Friday, 8:00 am - 5:00 pm. Some overtime may be required.
Open Until Filled  | Yes
Special Instructions to Applicants  |
Posting Quick Link  | https://careers.sfasu.edu/postings/13095

 Contact Information 

Contact Name  | Kendall Rocha
Contact Phone  | (936)468-2354
Contact Email  | rochaka@sfasu.edu
Contact Information  | 

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

 Human Resources Contact Information:
 936-468-2304
hr@sfasu.edu