University of South Carolina is hiring an Assistant to the Department Chair. This role provides executive level support to the Chair of the Department of Psychology and manages front office duties, plans and coordinates administrative support activities for faculty, staff, and students to ensure smooth department operations.
Highlights
Provides executive support to the Department Chair and coordinates correspondence with faculty, staff, and students.
Manages front office duties including greeting visitors, answering phones, distributing mail, and maintaining key inventory.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by September 19, 2025.
Posting Details
Posting Summary
Logo | Posting Number | STA00637PO25 Job Family | Administrative Support Job Function | Administrative Services USC Market Title | Administrative Coordinator Link to USC Market Title | https://uscjobs.sc.edu/titles/131920 Job Level | P1 - Professional Business Title (Internal Title) | Assistant to the Department Chair Campus | Columbia Work County | Richland College/Division | College of Arts and Sciences Department | CAS Psychology State Pay Band | 5 Approved Starting Salary | $41,258 Advertised Salary Range | $41,258 - $51,572 Location of Vacancy | Columbia, SC Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Monday – Friday, 8:30am – 5:00pm with 1 hour lunch Basis | 12 months Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | The Administrative Coordinator I provides executive level support to the Chair of the Department of Psychology, while also being responsible for planning, coordinating, and providing administrative support to the department’s faculty, staff, and students. Manages the front office duties to include greeting visitors, answering phone lines, distributing department mail, maintaining keys for the building, copy or scan requests, coordinating facilities requests, and other general office duties. Provides exceptional customer service to faculty, staff, students, visitors, and callers. Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Experience with Excel, including creating and maintaining spreadsheets and reports. Experience with updating web pages. Knowledge of or ability to learn USC Policies and Procedures. Familiarity with APA formatting, letter and memo writing. Knowledge/Skills/Abilities | Excellent customer service skills. Excellent written and oral communication skills. Knowledge and experience with MS Word operating systems and technical experience updating web pages. Ability to interpret and apply University policies and procedures.
Job Duties
Job Duty | Providing executive level support, serves as Assistant to the Chair and assists the Chair by coordinating correspondence with faculty, staff, and graduate students as necessary. Essential Function | Yes Percentage of Time | 10Job Duty | Oversees the majority of the department’s copying requests. Completes or delegates copying request as directed by faculty, graduate students, and staff. Scans materials when requested for online distribution. Secures all examinations until picked up by faculty and/or teaching assistants. Assist users with the various functions of the copier. Maintain copy and FAX machines by ordering supplies allowing ample time for delivery and calling for service and maintenance when needed. Maintains a file of course syllabi, requesting copies from faculty who prepare their own materials. Essential Function | Yes Percentage of Time | 10Job Duty | Manages front office administrative duties to include greeting visitors and assisting accordingly; answering the telephone line for the department of Psychology and routing incoming calls as necessary; distributing the department mail; placing incoming faxes in recipient’s mailbox; and notifying faculty or staff when packages arrive that are too large for mailboxes and when overnight packages arrive. Keeps department directories up to date and free of errors. Assigns mailboxes for incoming faculty and graduate students prior to the start of the Fall semester and maintains an accurate listing of keys assigned to faculty, graduate & undergraduate students, and staff. Maintain a sufficient inventory of keys on hand at all times. Responsible for opening the building by 8:30am each work day. Essential Function | Yes Percentage of Time | 15Job Duty | Coordinates the processing of Course Evaluations at the end of each semester. Download all course evaluations, de-identify them, and upload them in the relevant course evaluation folder on Blackboard. Manage and send related course evaluations to faculty when requested. Assists with the coordination and scheduling of Peer Evaluations for faculty. (The evaluation reports are used for Tenure and Promotion and other Department reports. Distribute course evaluations to faculty preparing for Third Year Review, Tenure and Promotion and Post Tenure review.) Assists nominees, Chair, and Awards Committee as it pertains to Faculty and Awards. Assists with collecting annual activity reports from all faculty and supporting the Department Chair in completing annual performance evaluations. Essential Function | Yes Percentage of Time | 15Job Duty | Log all new equipment onto the inventory list including the name of who has the equipment and where the equipment is located, and forward information to the business manager. Coordinate the purchasing of supplies and equipment for the department in Barnwell, etc., to include purchases made with grant funds. Notify person placing the order when order is completed or when delays occur. Manage building maintenance and work requests for the department and serve as liaison with building coordinators and the Facilities Department. Ensure that Barnwell College maintains a presentable appearance by keeping all areas clean and organized. Essential Function | Yes Percentage of Time | 15Job Duty | Provide administrative support to the Human Resources Representative as it pertains to the faculty search and staff hiring processes, to include maintaining candidate files, candidate itineraries, coordinating interview schedules and collecting receipts (NTT and TT Faculty), drafting and sending correspondence, etc. Facilitates the activities for tenure and promotion review of faculty. Prepares correspondence for Department Chair following the T&P calendar, working closely with the HR Rep. Sends correspondence and supporting material to external reviewers. In coordination with the HR Rep, works with faculty to ensure materials for tenure and/or promotion, third year review, and post-tenure review are submitted in compliance with university guidelines. Assists the Chair with the Faculty review process and annual reports. Assists the Executive Committee with the evaluation of the Chair. Essential Function | Yes Percentage of Time | 15Job Duty | Follows and ensures compliance with federal, state and university policies and procedures. Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned. Essential Function | Yes Percentage of Time | 5Job Duty | Provides high level administrative support to the Department of Psychology. Duties include, but are not limited to, maintaining departmental calendars (meetings, deadlines, report due dates, etc.); managing conference room reservations; coordinating Faculty meetings and departmental committee meetings; managing and updating departmental emergency contact information; and ordering business cards for faculty and staff. Handles correspondence (Thank You notes, etc.) as it pertains to donations/development. Creates department newsletter, serves as the department’s UofSC News Liaison, and ensures the department website is up-to-date. Coordinates departmental seminars to include announcements (guest speakers and all in-house seminars), refreshments, meals, and travel. Collects seminar receipts (lunches, dinners, and travel) for the Business Manager. Communicates and organizes the collection of purchasing card paperwork for the department to provide to the Business Manager. Essential Function | Yes Percentage of Time | 15
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | 10/01/2025 Job Open Date | 08/05/2025 Job Close Date | 09/19/2025 Open Until Filled | No Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by September 19, 2025.
Quicklink for Posting | https://uscjobs.sc.edu/postings/192577 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
Yes
No
* Do you have a bachelor's degree and 1 year related experience?
Yes
No
* Please explain your experience with updating web pages. (Open Ended Question)
* Do you have experience working with EXCEL? Please explain. (Open Ended Question)
* Your cover letter will serve as your writing sample as required for this position. Do you understand this and can confirm the cover letter you have submitted is a great example of letters you will be able to generate on our behalf.
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
List of References and Contact Information
Optional Documents
Other Supporting Documents
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