University of Maryland
Business Manager - Artificial Intelligence Interdisciplinary Institute at Maryland (AIM)
🇺🇸 College Park, MD
🕑 Full-Time
💰 $80K - $120K
💻 Human Resources
🗓️ November 3rd, 2025
Edtech.com's Summary
University of Maryland College Park (UMCP) is hiring a Business Manager for the Artificial Intelligence Interdisciplinary Institute at Maryland (AIM). The Business Manager handles daily operational and administrative tasks, managing procurement, human resources, grant support, and financial reconciliation while coordinating closely with the Director of Operations & Finance to ensure smooth business functions.
Highlights
- Manage procurement processes and support faculty and staff proposal/grants administration.
- Administer faculty startup costs and research/course development grant management.
- Coordinate human resources activities including recruitment, appointment management, and benefits administration.
- Maintain accurate financial recordkeeping and reconciliation across multiple budget systems and accounts.
- Experience with financial systems like BA4, Workday, Adaptive, Concur, and human resources information systems.
- Knowledge of state and federal procurement policies, competitive bidding, and contract management.
- Preferred qualifications include an MBA or CPA and five years of related business operations experience.
- Minimum qualifications: Bachelor's degree and three years of professional experience in HR, payroll, finance, accounting, procurement, or travel coordination.
- Strong interpersonal skills for collaboration with faculty, staff, students, and external partners.
- Salary range: $80,000 - $120,000 with benefits and required financial disclosure.
Business Manager - Artificial Intelligence Interdisciplinary Institute at Maryland (AIM) Full Description
Job Description Summary
The Artificial Intelligence Interdisciplinary Institute at Maryland's (AIM's) vision is to create a future where AI serves humanity and society by taking a broadly interdisciplinary approach to its development. We work across all twelve colleges on campus in research, education, community building, and external engagements to realize this vision. We imagine a world where technologists, humanists, social scientists, and others all contribute to a positive AI future, and where all students on campus have the opportunity to build their own AI expertise, regardless of their future career path. Community is extremely important to us at AIM, and we aspire toward UMD's Values listed at umd.edu/about/mission.
The Business Manager fulfills essential operational and administrative duties for AIM's day-to-day business functions, working in close coordination with the Director of Operations & Finance. This role is critical to ensuring smooth operations across procurement, human resources, grant support, and financial reconciliation activities. The Business Manager reports directly to the Director of Operations & Finance.
The Business Manager serves as the primary point of contact for routine business operations, managing procurement processes, supporting faculty and staff proposals/grants, administering shared faculty startup costs and research/course development grant management, coordinating human resources activities, and ensuring accurate financial recordkeeping and reconciliation across AIM's various budget systems and accounts. This position requires strong attention to detail especially with respect to budgeting and reconciliation, excellent organizational skills, and the ability to navigate complex university administrative systems while providing exceptional customer service to faculty, staff, and students.
Preferred Qualifications
- Advanced degree (MBA) or professional financial/accounting credential (CPA).
- Five (5) years of professional experience in business office operations, including purchasing/travel expense management, procurement, payroll, accounting, financial reporting, budgeting, or related administrative functions.
- Strong interpersonal skills, abilities, and demonstrated experience working effectively with faculty, staff, students, and external partners in both centralized and decentralized work environments.
- Strong attention to detail and accuracy in handling financial transactions and sensitive information.
- Experience with financial systems (e.g. BA4, Workday, Adaptive, Concur), procurement systems, and human resources information systems.
- Significant experience with human resources policies and procedures, including recruitment processes, appointment management, and benefits administration.
- Knowledge of state and federal procurement policies, procedures, and regulations, including experience with competitive bidding processes and contract management.
- Strong demonstrated knowledge of accounting principles, financial reporting, and budget reconciliation processes.
- Experience with UMD and/or Workday financial/HCM systems strongly preferred.
- Experience with sponsored programs administration and grant management systems.
- Experience coordinating staff and faculty searches in a higher education setting.
- Familiarity with sponsored research administration, including pre-award and post-award processes, compliance requirements, and federal grant regulations.
Physical Demands:
Work is performed in an office environment and requires the ability to operate standard office equipment. The candidate will be required to perform activities such as: preparing and analyzing data and figures, engaging on a computer for a significant amount of time, and extensive reading.
The Business Manager fulfills essential operational and administrative duties for AIM's day-to-day business functions, working in close coordination with the Director of Operations & Finance. This role is critical to ensuring smooth operations across procurement, human resources, grant support, and financial reconciliation activities. The Business Manager reports directly to the Director of Operations & Finance.
The Business Manager serves as the primary point of contact for routine business operations, managing procurement processes, supporting faculty and staff proposals/grants, administering shared faculty startup costs and research/course development grant management, coordinating human resources activities, and ensuring accurate financial recordkeeping and reconciliation across AIM's various budget systems and accounts. This position requires strong attention to detail especially with respect to budgeting and reconciliation, excellent organizational skills, and the ability to navigate complex university administrative systems while providing exceptional customer service to faculty, staff, and students.
Preferred Qualifications
- Advanced degree (MBA) or professional financial/accounting credential (CPA).
- Five (5) years of professional experience in business office operations, including purchasing/travel expense management, procurement, payroll, accounting, financial reporting, budgeting, or related administrative functions.
- Strong interpersonal skills, abilities, and demonstrated experience working effectively with faculty, staff, students, and external partners in both centralized and decentralized work environments.
- Strong attention to detail and accuracy in handling financial transactions and sensitive information.
- Experience with financial systems (e.g. BA4, Workday, Adaptive, Concur), procurement systems, and human resources information systems.
- Significant experience with human resources policies and procedures, including recruitment processes, appointment management, and benefits administration.
- Knowledge of state and federal procurement policies, procedures, and regulations, including experience with competitive bidding processes and contract management.
- Strong demonstrated knowledge of accounting principles, financial reporting, and budget reconciliation processes.
- Experience with UMD and/or Workday financial/HCM systems strongly preferred.
- Experience with sponsored programs administration and grant management systems.
- Experience coordinating staff and faculty searches in a higher education setting.
- Familiarity with sponsored research administration, including pre-award and post-award processes, compliance requirements, and federal grant regulations.
Physical Demands:
Work is performed in an office environment and requires the ability to operate standard office equipment. The candidate will be required to perform activities such as: preparing and analyzing data and figures, engaging on a computer for a significant amount of time, and extensive reading.
Minimum Qualifications
Education: Bachelor's degree from an accredited college or university.
Experience: Three (3) years of professional human resources, payroll, finance, accounting, procurement, or travel coordination experience.
Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Experience: Three (3) years of professional human resources, payroll, finance, accounting, procurement, or travel coordination experience.
Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to interpret and apply policies, procedures, regulations, and laws.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to interpret and apply policies, procedures, regulations, and laws.
Additional Job Details
Required Application Materials: Resume, Cover Letter, List of References
Best Consideration Date: 11/21/2025
Posting Close Date: 11/21/2025
Open Until Filled: NO
Job Risks
Not Applicable to This Position
Financial Disclosure Required
Yes
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
CMNS-AIM Staff
Worker Sub-Type
Staff Regular
Salary Range
$80,000 - $120,000
Benefits Summary
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.
Title IX Non-Discrimination Notice
Resources
- Learn how military skills translate to civilian opportunities with O*Net Online
Search Firm Managed Recruitment
There are some positions that are not advertised on this career site as the search is being managed by a Search Firm.
Please visit the link below to see these available opportunities:
Similar Jobs
Recruiter: Instructional Staff
Rocketship Public Schools
🇺🇸 Hybrid - Milwaukee, WI
UHR Talent Acquisition Partner (VPA)
University of Maryland
🇺🇸 College Park, MD
HR Business Partner
Purdue University
🇺🇸 West Lafayette, IN
Talent Solutions Manager/Human Resources Manager II
North Carolina Agricultural and Technical State University
🇺🇸 Hybrid - Greensboro, NC
Employee Relations Counselor
North Carolina Agricultural and Technical State University
🇺🇸 Hybrid - Greensboro, NC
