Edtech.com's Summary

Arizona State University is hiring a Business Operations Specialist. The role involves collaborating with Finance and Human Resources teams to manage accounting, procurement, travel, account management, and reconciliation tasks within the College of Integrative Sciences and Arts. The specialist processes financial requests, monitors budgets, assists with audits, and participates in space planning and committee activities.

Highlights

Supports financial operations including travel authorizations, expense reports, reimbursements, and procurement using systems such as Concur, Workday, SunRISE, and PaymentWorks.
Monitors and reconciles budgets, initiates journal entries, and handles check deposits.
Assists with audits, payroll reconciliations, budget preparation, and forecasts.
Serves on department and university committees, represents the college, and provides requested reports.
Requires knowledge of ASU financial software systems and advanced skills in Microsoft Office (Excel, Word, Outlook).
Minimum qualification: Bachelor's degree plus three years of relevant experience or equivalent combination of education and training.
Preferred skills include effective priority management, problem-solving, independent work capability, discretion with confidential information, and strong communication.
Offers a salary range of $50,000 to $55,000 annually, depending on experience.
Work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evenings or weekends; hybrid work options available pending approval.
Part of ASU's College of Integrative Sciences and Arts, serving over 9,000 students with a focus on applied and career-connected learning.

Business Operations Specialist Full Description

Job Profile:Administrative Operations Specialist 2

Job Family:Administrative Operations

Time Type:Full time

Max Pay - Depends on experience:$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range:

$50,000 - $55,000 per year; DOE

The College of Integrative Sciences and Arts (CISA) is seeking two dynamic Business Operations Specialists (BOS) to join its Finance and Business Operations team on the Polytechnic campus. In this role, you will work collaboratively with members of the Finance and Human Resources teams with responsibilities including, but not limited to, accounting, organizing, and coordinating various business operations related to procurement, travel, account management, and maintenance and account reconciliation.

Arizona State University offers a comprehensive benefits package to enhance your total compensation. This package includes flexible work schedules, low-cost health and life benefits, a wellness program for preventative health education and screenings, tuition waiver for benefits-eligible staff members, as well as tuition reduction for their spouses and dependents, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, volunteer and professional development release time, disability resources and retirement program designed to promote long-term savings and provide income upon retirement.

Essential Duties:

Process requests including but not limited to, travel authorizations and expense reports, business-related reimbursements, and procurement of goods and services, using the University's various financial systems (Concur, Workday, SunRISE, PaymentWorks), in accordance with established procurement and financial policies.
Follow up as needed with initiator and other department representatives to obtain all necessary information for business-related expense reports, purchases and/or travel requests..
Review open encumbrances each month to ensure purchase orders are accurately closed and any applicable funds are returned to the account.
Initiate journal entries and check deposits.
Monitor a variety of account expenditures; maintain and reconcile budgets for various accounts, advise and/or determine which expenditures are within the budget guidelines; inform management of irregularities and proceed with corrective action.
Assist with audit requests in gathering documentation for payroll, p-cards, and financial records.
Assist with preparing budgets and forecasts, payroll reconciliations, and payroll accounting adjustments.
Assist with space planning and execution.
Represent the college/department and serve on various department and university committees as requested.
Provide reports as requested.
Other duties and special projects as assigned by CISA financial administrators.

Desired Qualifications:

Knowledge of software and ASU systems including but not limited to Concur, Workday, PaymentWorks.
Advanced user of Microsoft Office Suite: Excel, Word, Outlook.
Effectively manage conflicting priorities, operating within a defined framework, establishing priorities, and meeting deadlines.
Proficient in problem-solving and adept at developing and maintaining productive working relationships.
Ability to work independently, ensuring timely completion of deliverables.
Quick adaptation to changes in policies, laws, regulations, and the overall business environment.
Demonstrated attention to detail in composing and proofing materials.
Exercise discretion in handling sensitive and confidential situations and documents.
Demonstrate initiative to acquire new skills and contribute to the team environment.
Exhibit excellent oral and written communication skills.
Ability to research and stay informed about evolving ASU policies and procedures.

Working Environment:

Days and Schedule: Monday - Friday 8:00 a.m. - 5:00 p.m., evenings and weekends may occasionally be required.
Ability to clearly communicate verbally, read, write, see and hear to perform essential functions; Regular use of standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, and associated computer/technology peripherals.
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
Frequent bending, reaching, lifting, pushing, pulling, and carrying objects up to 25 pounds (5%).
Hybrid work is an option for CISA employees. Hybrid arrangements allow employees to spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or Provost level approval is required.
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

Department Statement:

ASU's College of Integrative Sciences and Arts (CISA) seeks candidates who are passionate about connecting academic learning with real-world outcomes and fostering student engagement. As part of CISA, your expertise will contribute to a college culture grounded in service, purpose, and practical impact.

CISA is a leader in applied and career-connected learning, with continuous innovation in teaching, curriculum development and AI integration. CISA has more than 9,000 students at all levels, 84 programs and 361 faculty members. We build degree programs and pathways that are flexible and relevant, providing opportunities for students to discover their passion, develop lifelong transferable skills and enjoy employment success. CISA is committed to ASU's Charter of inclusive excellence, access and impact, where all faculty, staff, and students can thrive.

Arizona State University, ranked the No. 1 "Most Innovative School" in the nation by U.S. News & World Report for 10 years in succession, has forged the model for a New American University by operating on the principles that learning is a personal and original journey for each student; that they thrive on experience and that the process of discovery cannot be bound by traditional academic disciplines. Through innovation and a commitment to accessibility, ASU has drawn pioneering researchers to its faculty even as it expands opportunities for qualified students.

ASU is ranked in Newsweek's America's Greatest Workplaces and Forbes America's Best Employers for Women, and touts a Healthy Arizona Worksites Platinum Award.

To learn more about ASU and the College of Integrative Sciences and Arts visithttp://about.asu.edu/ and http://cisa.asu.edu.

Driving Requirement:Driving is not required for this position.

Location:Campus: Polytechnic

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$15454.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

Need help finding the right job?

We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description