Career Services Coordinator II

Career Services Coordinator II

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 Posting Details 

Posting Number  | S06674P
Position Title  | Career Services Coordinator II
Functional Title  | Student Employment Coordinator
Department  | Career Center
Salary Range  | $42,500 - DOQ
Pay Basis  | Monthly
Position Status  | Regular full-time
Location  | Richardson
Position End Date (if temporary)  |
Posting Open Date  | 10/14/2025
Posting Close Date  |
Open Until Filled  | Yes
Desired Start Date  | 11/03/2025

Job Summary 
The Student Employment Coordinator serves as a key member of the Student Employment team, supporting the full lifecycle of student hiring and onboarding. This role ensures a smooth, compliant, and efficient experience for all student employees and hiring departments. The Coordinator acts as the primary point of contact for onboarding, hiring compliance, and policy administration, while providing exceptional customer service and fostering strong collaboration with internal and external partners.
Minimum Education and Experience  | Bachelors degree and three (3) years relevant experience. An equivalent combination of education and experience may be considered.
Preferred Education and Experience  | Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. Experience in HR, student employment, or related administrative work, preferably in higher education. Strong understanding of onboarding and employment compliance (e.g., I-9 verification, federal employment laws). Attention to detail, communication, and organizational skills. Proficiency with HR systems, Microsoft Office Suite, and job posting platforms such as Handshake.

Other Qualifications  | To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities 
Serve as the primary point of contact for onboarding all student employees, ensuring a smooth and compliant hiring process. Conduct onboarding appointments and essential hiring procedures for new student employees. Lead orientation sessions that provide students with the essential information and guidance needed to successfully integrate into the organization. Complete I-9 verification for all new student hires, ensuring strict accuracy and full compliance with federal employment regulations. Maintain and update all related records with precision. Review and verify department-submitted information in the ePAR system, ensuring accuracy before processing hiring requests. Maintain and manage employee data in HR systems, ensuring up-to-date, compliant, and legally sound records. Review of on-campus positions in Handshake, ensuring adherence to all organizational policies. Monitor and respond to the student employment shared inbox, addressing inquiries and resolving issues in a timely manner. Assist with developing, updating, and maintaining hiring guides, policies, and procedures, ensuring they reflect current compliance standards and best practices. Serve as one of the key liaisons with stakeholders, including UTD HR, Equifax representatives, and other relevant parties, ensuring seamless coordination, compliance, and effective communication. Assist in reviewing and approving student employee hiring proposals, initiate background checks, and extend offer letters, serving as the final checkpoint to ensure accuracy, compliance, and adherence to organizational standards. Assist with additional administrative and compliance-related tasks, including tracking employee compliance, providing reports, and supporting the broader Student Employment team. Oversee and approve student employee hiring proposals, including initiating background checks and issuing offer letters to student hires. Manage and ensure compliance for all part-time, on-campus positions posted in Handshake, providing guidance to departments and ensuring adherence to university policies and procedures. Review and validate department information submitted through the ePAR system, ensuring accuracy and proper documentation prior to processing hiring requests. Serve as primary administrator for the student employment shared inbox, providing timely, accurate, and customer-focused communication to departments and student employees. Maintain and update hiring guides, policies, and training resources to ensure clarity, consistency, and compliance across the institution. Support the onboarding process for student employees, coordinating with departments to streamline hiring timelines and improve the overall student employment experience. Provide training, guidance, and consultation to campus partners on student employment policies, compliance requirements, and best practices. Contribute to continuous improvement efforts by identifying process gaps, recommending solutions, and implementing efficiencies in student employment operations. Other duties assigned.

Physical Demands and Working Conditions  |
Physical Activities  |
Working Conditions  |
Additional Information  | Remote Work Statement
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance – 100% paid for full-time employees PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options – approved by department
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.Visit https://hr.utdallas.edu/employees/benefits/ for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Special Instructions Summary   
Important Message  | 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

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Applicant Documents

Human Resources, 
 800 West Campbell Road, AD3.418 
 Richardson, 
 TX 75080-3021