Data Entry Specialist

Data Entry Specialist

Open Date  | 07/22/2025
Requisition Number  | PRN42623B
Job Title  | Data Entry Specialist
Working Title  | Data Entry Specialist
Job Grade  | B
FLSA Code  | Nonexempt
Patient Sensitive Job Code?  | No
Standard Hours per Week  | 40
Full Time or Part Time?  | Full Time
Shift  | Day
Work Schedule Summary  | M-F, 8a-5p 40 hours per week
VP Area  | President
Department  | 00435 - University Campus Store
Location  | Campus
City  | Salt Lake City, UT
Type of Recruitment  | External Posting
Pay Rate Range  | $19.00/h
Close Date  | 10/22/2025
Priority Review Date (Note - Posting may close at any time)  |

Job Summary  | We are seeking detail-oriented, process-driven individuals to join our team as a Data Entry Associate supporting the Utah Day One Books Access program. This full-time position is ideal for someone who thrives in a structured environment, enjoys working behind the scenes, and takes pride in ensuring students have seamless access to their digital course materials. As a Data Entry Associate, you’ll play a key role in preparing digital textbooks and content for each academic term, helping students start strong from day one. If you’re passionate about accuracy, consistency, and supporting student success, this is your opportunity to make a meaningful impact in a fast-paced, mission-driven setting.

Staff who work for the Campus Store enjoy a variety of benefits, including an employee discount at both Starbucks and within the Campus Store, a set work schedule to provide consistency and predictability, and opportunities for growth and advancement within both the Campus Store and the Campus Store Starbucks locations.

The University of Utah is the state’s public flagship institution and a top-tier research university. The University Campus Store is consistently ranked among the top 15 institutionally run campus stores in the nation. We proudly serve over 40,000 students, faculty, and staff, along with millions of visitors each year as the Official Retailer of the University of Utah.

At the Campus Store, Everything Goes Back to U—our mission is to support the University community through every latte, textbook, and piece of Utah gear we provide. We are guided by our core values: ·        Empower Student Success ·        Support Faculty and Staff ·        Foster Pride and Tradition ·        Deliver Unmatched Customer Service We are also committed to the six core principles outlined by President Taylor Randall and the Board of Trustees: leadership, education, research, service, patient care, and unity with sister institutions. These commitments shape our daily operations and interactions with students, faculty, staff, and visitors.

Join us in creating a welcoming, service-driven environment where Your Pride is Our Purpose, and help us make a lasting impact at the University of Utah.

Responsibilities  | Digital Course Material Setup
o   Enter and maintain digital textbook and course material records in internal systems.
o   Ensure accurate linking of digital items to the correct courses and sections.
o   Track and record digital materials provided through the Marriott Library and assist with their setup in the system.
o   Follow naming conventions and data entry standards to maintain consistency across records.

Pre-Semester Quality Checks
o   Conduct weekly inspections of digital course material setups for 4–6 weeks prior to the start of each semester.
o   Identify and correct missing or incorrect data entries to ensure students have access to materials on day one.
o   Flag unresolved issues for review by supervisors or technical support teams.

Invoice and Order Support
o   Review digital material invoices line by line to verify accuracy against enrollment data and system records.
o   Assist with the creation and import of purchase and sales orders into the system based on provided schedules and catalogs.
o   Support the reconciliation of billing discrepancies by comparing system data with vendor documentation.

Inventory and Data Integrity
o   Help maintain accurate inventory records for digital course materials, including updates to item status and availability.
o   Monitor and report on negative inventory or missing cost data using saved searches in NetSuite.
o   Support updates to item records to ensure compliance with internal data standards.

Issue Identification and Reporting
o   Respond to basic inquiries from faculty or internal staff regarding digital material availability or access.
o   Identify and document data mismatches or system errors (e.g., missing links, failed activations).
o   Capture screenshots and relevant details for escalation to technical teams or vendors as needed.

General Administrative Support
o   Maintain organized records of completed tasks, issue logs, and system updates.
o   Follow established procedures and timelines for each academic term.
o   Participate in training and team meetings as required.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications  | Two years data entry experience or equivalency (one year of education can be substituted for two years of related work experience).
Proficiency in the use of data entry equipment and demonstrated human relation and effective communication skills also required. The hiring department may require a minimum typing ability.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences  | Familiarity with NetSuite, Connect, or VitalSource platforms.

Experience working in a higher education or bookstore environment.

Type  | Benefited Staff
Special Instructions Summary  |
Additional Information  | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

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Applicant Documents

 University Human Resource Management 
 250 East 200 South, Suite 125 Salt Lake City, UT 84111
 Contact us: (801) 581-2169 By Email: employment@utah.edu