University of Kentucky
Department Academic Administration Associate
🇺🇸 Lexington, KY
🕑 Full-Time
💰 $17 - $28 per Hour
💻 Administrator
🗓️ May 29th, 2025
Edtech.com's Summary
- Organizing event logistics and supporting departmental events
- Submitting space and facilities requests, Concur reports, and purchasing requests
- Maintaining essential records in line with university policy
- Supporting faculty recruitment and graduate admissions
- Required skills include SAP, Tableau, Microsoft Office Suite, and Teams
- Compensation ranges from $17.41 to $27.87 per hour
- Requires an Associate's degree and 4 years of related experience
Department Academic Administration Associate Full Description
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Requisition Number | RE50453
Working Title |
Department Name | 8G020:Education Curriculum & Instr
Work Location | Lexington, KY
Grade Level | 42
Salary Range | $17.41-27.87/hour
Type of Position | Staff
Position Time Status | Full-Time
Required Education | AA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 4 yrs
Required License/Registration/Certification | None
Physical Requirements | Sitting at a workstation for extended periods of time; lifting/carying light-weight objects; and walking across campus.
Shift | Monday – Friday 8:00AM – 5:00PM; and occasional evenings and weekends based on unit needs.
Job Summary | The department manager position is a critical driver of departmental success, serving as the central point of coordination for administrative operations, faculty support, and stakeholder engagement. With a focus on efficiency and responsiveness, the role helps ensure the seamless daily functioning of the department by managing workflow, supporting leadership, and overseeing logistical needs such as travel reporting, purchasing, and resource coordination. The individual in this role acts as a go-to resource for faculty, staff, and students while balancing multiple priorities with discretion, professionalism, and a strong sense of initiative. From maintaining essential communication channels to supporting special projects, this role is foundational to creating a high-functioning, well-organized academic environment.Beyond internal operations, this position plays a strategic liaison role between the department and the broader university, connecting with units across the College and centralized services to ensure compliance, alignment, and timely execution of key initiatives.
Responsibilities include: organizing event logistics submitting space and facilities requests submitting Concur reports and purchasing requests maintaining essential records in accordance with university policy
The individual is also instrumental in supporting faculty recruitment, graduate admissions efforts, and departmental events—bringing creativity, attention to detail, and a collaborative mindset to every task. With a strong foundation in university systems and policies, this role not only supports day-to-day operations, but actively contributes to the long-term success and reputation of the department.
Skills / Knowledge / Abilities | SAP, Tableau, Microsoft Office Suite, Teams.
Does this position have supervisory responsibilities? | Yes
Preferred Education/Experience |
Deadline to Apply | 06/11/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
- * Describe a time when you implemented a new process or system that improved office workflow. What was the outcome?
(Open Ended Question) - * Can you share an example of how you have used your administrative skills to improve communication or operations within a department or team?
(Open Ended Question) - * Describe an event you previously planned and coordinated (e.g., guest speakers, conferences, student recruitment) and what part you had in the process.
(Open Ended Question) - * How many years of experience do you have in an administrative assistant or similar support role?
- None
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years
- Resume
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- Lexington, Kentucky 40506
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