Edtech.com's Summary

Virginia Tech is hiring a Fiscal and Administrative Coordinator. The role involves managing fiscal activities, assisting faculty with research projects, financial reporting, budget analysis, scholarship oversight, and providing guidance and training to the department's employees. This position supports continuous monitoring and compliance with university policies.

Highlights

Assist in managing fiscal and business operations of the ECE Department.
Provide financial reporting, budget analysis, and scholarship oversight.
Coordinate administrative support for human resources and graduate student contracts.
Utilize complex financial systems for data extraction and decision-making.
Advanced proficiency in Excel is required.
Compensation ranges from $50,000 to $65,000, depending on qualifications and experience.
Requires a Bachelor's degree in a related field or equivalent experience.
Preferred experience includes prior work in an academic research environment and managing multiple funding sources.
Knowledge of VT financial and grant administration policies is a plus.

Fiscal and Administrative Coordinator Full Description

Job Description

Under the direction of the Director of Finance and Administration, the Fiscal and Administrative Coordinator will assist in managing all the fiscal and business activities for the Bradley Department of Electrical and Computer Engineering (ECE) at Virginia Tech. Primary responsibilities will include assisting the Director in management of the fiscal and business operations of the Department, assisting faculty in administering research projects, financial reporting, assist with budget analysis and tracking, assist with scholarship oversight, assist Dept Human Resource Coordinator with graduate student contracts and various human resource needs, and assist with continuous monitoring and reconciliation to ensure compliance with university policies and procedures, and assist in providing fiscal, human resource, and operational guidance and training to ECE employees.

Required Qualifications

-Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, Business Information Technology, or related field, or associate degree in related field plus equivalent level of experience.
-Prior university experience working in a fiscal operations role.
-Experience utilizing complex financial systems to extract, manipulate, and utilize financial data for decision making.
-Demonstrated problem solving and leadership skills.
-Demonstrated advanced proficiency in Excel.
-Exhibited good written and communication skills.
-Experience handling time-sensitive and confidential records.
-Ability to multitask, adapt to changing priorities, and meet deadline.
-Able to multitask and work independently to prioritize assignments in a high volume, team environment.

Preferred Qualifications

-Prior university experience working in an academic research environment.
-Prior training experience.
-Experience managing multiple funding sources (e.g. State funding, Foundation funding, Grant funding).
-Working knowledge of VT policies and procedures particularly those relating to financial, purchasing and research grant administration.
-Experience with enterprise financial or human resource systems such as Banner, Summit, MicroStrategy or similar systems

Pay Band

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$50,000-$65,000 DOE/DOQ

Hours per week

Review Date

June 20, 2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Christine Absher at absher@vt.edu during regular business hours at least 10 business days prior to the event.

Original Job Description