University of Utah
Director, Administration
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $80K - $109K
💻 Administrator
🗓️ May 29th, 2025
Edtech.com's Summary
University of Utah is hiring a Director, Administration. The Director will manage the Chief Real Estate Officer's calendar, lead strategic administrative activities, supervise staff, and ensure timely preparation of meeting materials. The role also includes overseeing office operations, coordinating special projects, and supporting real estate initiatives through effective collaboration with university departments.
Highlights
Highlights
- Manage calendar and communications for the Chief Real Estate Officer.
- Oversee administrative operations and mentor the Administrative Manager.
- Coordinate travel and manage reimbursements.
- Prepare materials for the Board of Trustees.
- Direct office operations and support budget management.
- Salary range: $80,000 – $109,000.
- Requires Bachelor's degree and 8 years of management experience.
- Master's degree in related field preferred.
Director, Administration Full Description
Director, Administration
Open Date | 05/20/2025
Requisition Number | PRN41971B
Job Title | Director, Administration
Working Title | Sr. Director of Administration
Job Grade | G
FLSA Code | Executive
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Full time in the office Monday – Friday, 8am – 5pm
VP Area | President
Department | 00342 - Real Estate Administration
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | Internal to the University
Pay Rate Range | $80,000 – $109,000
Close Date | 08/27/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | The Office of the Chief Real Estate Officer is seeking a high-level administrative professional to join our innovative and collaborative team as the Sr. Director of Administration. Located in Research Park, the Real Estate Office oversees strategic planning, acquisitions, leasing, and development efforts across the University of Utah’s diverse real estate portfolio.The Sr. Director of Administration reports to the Chief Real Estate Officer and will work in close cooperation with the Executive Director of Real Estate, as well as other members of the team. This position is 100% full-time and on-site in Research Park, Monday through Friday.The Director’s primary role is to support the Chief Real Estate Officer and provide strategic administrative leadership for the Real Estate Office. This includes managing the Chief’s complex calendar and communications; supervising the Administrative Manager; coordinating internal operations; and ensuring timely preparation of meeting materials, including those submitted to the Board of Trustees. The Sr. Director serves as a key partner in advancing the office’s goals through discretion, judgment, and effective cross-functional collaboration.
Responsibilities
Responsibilities for the Sr. Director will include, but are not limited to: Managing the Chief Real Estate Officer’s complex calendar, scheduling meetings, and preparing agendas and briefing materials Coordinating domestic and international travel, processing expense reports, and managing reimbursements Drafting, reviewing, and formatting high-level correspondence, memos, and executive presentations Ensuring timely preparation and submission of materials to the Board of Trustees, including agenda items, memos, and supporting documents Supervising and mentoring the Administrative Manager and supporting professional development Overseeing administrative workflows, internal operations, records management, and office communication Collaborating with University HR and Administrative Manager on workforce planning, onboarding, organizational culture, and staffing matters Direct oversight of operations, assist with budget management, and workforce planning to support the organization’s mission and goals. Tracking key project timelines, deliverables, and action items across multiple workstreams Serving as liaison between the Chief Real Estate Officer and university departments, external stakeholders, and partners Coordinating special projects and supporting cross-functional initiatives and strategic planning Representing the Chief Real Estate Officer in planning meetings and university working groups Maintaining confidential records and tracking follow-up actions from leadership meetings Supporting preparation of presentations and reports for university executives, trustees, and external stakeholders Contributing to a positive, professional, and mission-driven work environment Serving as back-up to other office personnel as necessary Other duties as assigned Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
Minimum Qualifications | Bachelor’s degree in Business Administration, Health Care Administration or related area, or equivalency (one year of education can be substituted for two years of related work experience); eight years of progressively more responsible management experience; and demonstrated leadership, human relations and effective communications skills required.
Master’s degree in Business Administration, Health Care Administration or related area preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences | The ideal candidate will be a seasoned, high-level executive assistant and administrative professional with exceptional organizational skills, the ability to work efficiently under pressure, and the capacity to thrive both independently and as part of a team.In particular, we are looking for candidates with: 10+ years of experience in a similar administrative or executive support role Deep understanding of university leadership structures and executive scheduling practices Excellent organizational, interpersonal, written, and verbal communication skills Strong attention to detail and creative problem-solving abilities Demonstrated ability to build and maintain positive, collaborative relationships with colleagues at all levels of the university Sound judgment and discretion in managing sensitive and confidential information Familiarity with University of Utah policies and procedures, as well as University systems is preferred but not required.
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN41971B
Job Title | Director, Administration
Working Title | Sr. Director of Administration
Job Grade | G
FLSA Code | Executive
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Full time in the office Monday – Friday, 8am – 5pm
VP Area | President
Department | 00342 - Real Estate Administration
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | Internal to the University
Pay Rate Range | $80,000 – $109,000
Close Date | 08/27/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | The Office of the Chief Real Estate Officer is seeking a high-level administrative professional to join our innovative and collaborative team as the Sr. Director of Administration. Located in Research Park, the Real Estate Office oversees strategic planning, acquisitions, leasing, and development efforts across the University of Utah’s diverse real estate portfolio.The Sr. Director of Administration reports to the Chief Real Estate Officer and will work in close cooperation with the Executive Director of Real Estate, as well as other members of the team. This position is 100% full-time and on-site in Research Park, Monday through Friday.The Director’s primary role is to support the Chief Real Estate Officer and provide strategic administrative leadership for the Real Estate Office. This includes managing the Chief’s complex calendar and communications; supervising the Administrative Manager; coordinating internal operations; and ensuring timely preparation of meeting materials, including those submitted to the Board of Trustees. The Sr. Director serves as a key partner in advancing the office’s goals through discretion, judgment, and effective cross-functional collaboration.
Responsibilities
Responsibilities for the Sr. Director will include, but are not limited to: Managing the Chief Real Estate Officer’s complex calendar, scheduling meetings, and preparing agendas and briefing materials Coordinating domestic and international travel, processing expense reports, and managing reimbursements Drafting, reviewing, and formatting high-level correspondence, memos, and executive presentations Ensuring timely preparation and submission of materials to the Board of Trustees, including agenda items, memos, and supporting documents Supervising and mentoring the Administrative Manager and supporting professional development Overseeing administrative workflows, internal operations, records management, and office communication Collaborating with University HR and Administrative Manager on workforce planning, onboarding, organizational culture, and staffing matters Direct oversight of operations, assist with budget management, and workforce planning to support the organization’s mission and goals. Tracking key project timelines, deliverables, and action items across multiple workstreams Serving as liaison between the Chief Real Estate Officer and university departments, external stakeholders, and partners Coordinating special projects and supporting cross-functional initiatives and strategic planning Representing the Chief Real Estate Officer in planning meetings and university working groups Maintaining confidential records and tracking follow-up actions from leadership meetings Supporting preparation of presentations and reports for university executives, trustees, and external stakeholders Contributing to a positive, professional, and mission-driven work environment Serving as back-up to other office personnel as necessary Other duties as assigned Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
Minimum Qualifications | Bachelor’s degree in Business Administration, Health Care Administration or related area, or equivalency (one year of education can be substituted for two years of related work experience); eight years of progressively more responsible management experience; and demonstrated leadership, human relations and effective communications skills required.
Master’s degree in Business Administration, Health Care Administration or related area preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences | The ideal candidate will be a seasoned, high-level executive assistant and administrative professional with exceptional organizational skills, the ability to work efficiently under pressure, and the capacity to thrive both independently and as part of a team.In particular, we are looking for candidates with: 10+ years of experience in a similar administrative or executive support role Deep understanding of university leadership structures and executive scheduling practices Excellent organizational, interpersonal, written, and verbal communication skills Strong attention to detail and creative problem-solving abilities Demonstrated ability to build and maintain positive, collaborative relationships with colleagues at all levels of the university Sound judgment and discretion in managing sensitive and confidential information Familiarity with University of Utah policies and procedures, as well as University systems is preferred but not required.
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * How many years of progressively more responsible management experience do you have?
- Less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more, but less than 8 years
- 8 years or more, but less than 12 years
- 12 years or more
Applicant Documents
Required Documents
Optional Documents
Optional Documents
- Resume
- Cover Letter
- Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
- Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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