University of South Carolina
Department HR Representative
🇺🇸 Columbia, SC
🕑 Full-Time
💰 $41K - $62K
💻 Human Resources
🗓️ June 30th, 2025
Blackboard
Edtech.com's Summary
University of South Carolina is hiring a Department HR Representative. The role manages and coordinates human resources actions for faculty, staff, and students within the Department of Psychology, ensuring compliance with policies and procedures while supporting hiring, performance reviews, and tenure and promotion processes.
Highlights
- Manage HR actions for faculty (tenure-track, professional track, adjuncts, research grant), staff, and undergraduate students.
- Initiate HR processes in PeopleSoft HCM and PeopleAdmin systems including job postings, hiring proposals, and employment actions.
- Serve as Human Resources contact and ABS Approver, ensuring compliance with EEO policies.
- Coordinate faculty hiring processes, including interview scheduling and applicant communications.
- Coordinate tenure and promotion calendar compliance with university guidelines.
- Manage annual and off-cycle Employee Performance Management System (EPMS) review processes.
- Required education: Bachelor’s degree in a related field plus 1+ year related experience or equivalent combination of certification, training, education, and experience.
- Preferred experience with PeopleAdmin Talent Management System and HR experience in higher education.
- Strong written and oral communication skills, organizational, customer service, and problem-solving abilities.
- Starting salary $41,258 with an advertised range of $41,258 - $61,887; full-time position with a 37.5-hour workweek.
Department HR Representative Full Description
Department HR Representative
Please see Special Instructions for more details.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 11, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Logo |
Posting Number | STA00521PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/131920
Job Level | P1 - Professional
Business Title (Internal Title) | Department HR Representative
Campus | Columbia
Work County | Richland
College/Division | College of Arts and Sciences
Department | CAS Psychology
State Pay Band | 5
Approved Starting Salary | $41,258
Advertised Salary Range | $41,258 - $61,887
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Monday – Friday, 8:30am – 5:00pm with 1 hour lunch
Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Human Resources/Legal
Posting Number | STA00521PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/131920
Job Level | P1 - Professional
Business Title (Internal Title) | Department HR Representative
Campus | Columbia
Work County | Richland
College/Division | College of Arts and Sciences
Department | CAS Psychology
State Pay Band | 5
Approved Starting Salary | $41,258
Advertised Salary Range | $41,258 - $61,887
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Monday – Friday, 8:30am – 5:00pm with 1 hour lunch
Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Human Resources/Legal
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Are you ready to thrive in a fast-paced, intellectually vibrant environment where no two days are the same? The Department of Psychology, the largest and most dynamic unit within the McCausland College of Arts & Sciences, is seeking an enthusiastic and detail-oriented HR Representative to join our team.
In this role, you’ll be the go-to expert for all things HR, supporting a diverse community of faculty, staff, researchers, and students. You’ll manage a wide range of human resources functions in this very research-intensive department.
This is your opportunity to be at the heart of groundbreaking psychological research helping to shape the future of the field while ensuring our people thrive. If you’re a proactive problem solver with a passion for people and a knack for juggling multiple priorities with grace and precision, we want to hear from you!
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Experience with PeopleAdmin Talent Management System and Human Resources, training in preparing tenure and promotion files, and demonstration of strong interpersonal skills including excellent oral and written skills.
Knowledge/Skills/Abilities
Ability to analyze and present ideas in a clear and concise manner, both orally and in writing. Strong team player skills and the ability to work harmoniously with a diverse workforce. Writing skills sufficient to compose and edit a variety of documents using correct spelling, grammar, and punctuation, with the ability to pay close attention to detail and proofread work carefully. Good organizational, time management, customer service and problem solving skills, and the ability to work accurately and meet deadlines with frequent interruptions. Ability to take initiative and use independent judgment. Proactive and creative, identifying process improvement opportunities.
Are you ready to thrive in a fast-paced, intellectually vibrant environment where no two days are the same? The Department of Psychology, the largest and most dynamic unit within the McCausland College of Arts & Sciences, is seeking an enthusiastic and detail-oriented HR Representative to join our team.
In this role, you’ll be the go-to expert for all things HR, supporting a diverse community of faculty, staff, researchers, and students. You’ll manage a wide range of human resources functions in this very research-intensive department.
This is your opportunity to be at the heart of groundbreaking psychological research helping to shape the future of the field while ensuring our people thrive. If you’re a proactive problem solver with a passion for people and a knack for juggling multiple priorities with grace and precision, we want to hear from you!
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Experience with PeopleAdmin Talent Management System and Human Resources, training in preparing tenure and promotion files, and demonstration of strong interpersonal skills including excellent oral and written skills.
Knowledge/Skills/Abilities
Ability to analyze and present ideas in a clear and concise manner, both orally and in writing. Strong team player skills and the ability to work harmoniously with a diverse workforce. Writing skills sufficient to compose and edit a variety of documents using correct spelling, grammar, and punctuation, with the ability to pay close attention to detail and proofread work carefully. Good organizational, time management, customer service and problem solving skills, and the ability to work accurately and meet deadlines with frequent interruptions. Ability to take initiative and use independent judgment. Proactive and creative, identifying process improvement opportunities.
Job Duties
Job Duty
Manage and coordinate human resources actions for all faculty (FTE tenure-track/tenured, FTE professional track, temporary/adjuncts, and research grant), staff (classified, temporary, time-limited, and research grant), and undergraduate students. Initiates HR actions in the HCM Peoplesoft system to include, but not limited to, job changes, additional pays, additional assignments, status changes, account changes, reappointments, separations/terminations, etc. Request and coordinate all faculty, staff, and undergraduate student hiring. Serve as back-up for Graduate student hiring. Submit actions in People Admin to include, but not limited to, creating, updating, and/or reviewing position descriptions; creating and submitting job ads/postings to the College for approval; creating and submitting hiring proposals to the College for approval. Work with FTE faculty in the department to coordinate and process Summer ECOM actions. Review all HR documents prior to Department Chair approval. Will work with the Office of International Scholars on actions associated with international faculty members or research scholars.
Essential Function | Yes
Percentage of Time | 35Job Duty | Serves as the Human Resources contact and TL/ABS Approver for the department. Ensures EEO policies and procedures are followed. Provides assistance and guidance to the Department of Psychology faculty, staff, graduate and undergraduate students related to all human capital management to ensure compliance with federal, state, and University policies and procedures. Keeps faculty and staff apprised of policy and procedure updates and Salary Administration guideline changes. Maintain personnel files for the department which include hard copy for ease of retrieval and generating reports for the Business Manager and Chair of the department as requested. Compile faculty data for merit raises or other faculty reviews as needed.
Essential Function | Yes
Percentage of Time | 30Job Duty | Coordinates the faculty hire process. This includes, but is not limited to, submitting position request forms, submission of job advertisement for Dean’s approval and placement on online and/or print venues; preparing and coordinating interview schedules; receiving applications, sending EEO forms to applicants and ensuring the information is available for search committee review; preparing receipt and rejection correspondence to applicants; and ensuring all application materials are posted on Blackboard. Will receive administrative support from the Assistant to the Chair in performing these duties.
Essential Function | Yes
Percentage of Time | 15Job Duty | Coordinates with Faculty, Chair and Assistant to the Chair regarding the Tenure and Promotion Calendar and ensures that the department is in compliance with university guidelines.
Essential Function | Yes
Percentage of Time | 5Job Duty | Coordinates the annual and off-cycle Employee Performance Management System (EPMS) review processes. Advise supervisors in the department, as needed, on the required procedures and paperwork to ensure they are in compliance with College and University policies and procedures. Review EPMS documents for accuracy before submitting to the College for approval and final processing.
Essential Function | Yes
Percentage of Time | 10Job Duty | Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned.
Essential Function | Yes
Percentage of Time | 5
Manage and coordinate human resources actions for all faculty (FTE tenure-track/tenured, FTE professional track, temporary/adjuncts, and research grant), staff (classified, temporary, time-limited, and research grant), and undergraduate students. Initiates HR actions in the HCM Peoplesoft system to include, but not limited to, job changes, additional pays, additional assignments, status changes, account changes, reappointments, separations/terminations, etc. Request and coordinate all faculty, staff, and undergraduate student hiring. Serve as back-up for Graduate student hiring. Submit actions in People Admin to include, but not limited to, creating, updating, and/or reviewing position descriptions; creating and submitting job ads/postings to the College for approval; creating and submitting hiring proposals to the College for approval. Work with FTE faculty in the department to coordinate and process Summer ECOM actions. Review all HR documents prior to Department Chair approval. Will work with the Office of International Scholars on actions associated with international faculty members or research scholars.
Essential Function | Yes
Percentage of Time | 35Job Duty | Serves as the Human Resources contact and TL/ABS Approver for the department. Ensures EEO policies and procedures are followed. Provides assistance and guidance to the Department of Psychology faculty, staff, graduate and undergraduate students related to all human capital management to ensure compliance with federal, state, and University policies and procedures. Keeps faculty and staff apprised of policy and procedure updates and Salary Administration guideline changes. Maintain personnel files for the department which include hard copy for ease of retrieval and generating reports for the Business Manager and Chair of the department as requested. Compile faculty data for merit raises or other faculty reviews as needed.
Essential Function | Yes
Percentage of Time | 30Job Duty | Coordinates the faculty hire process. This includes, but is not limited to, submitting position request forms, submission of job advertisement for Dean’s approval and placement on online and/or print venues; preparing and coordinating interview schedules; receiving applications, sending EEO forms to applicants and ensuring the information is available for search committee review; preparing receipt and rejection correspondence to applicants; and ensuring all application materials are posted on Blackboard. Will receive administrative support from the Assistant to the Chair in performing these duties.
Essential Function | Yes
Percentage of Time | 15Job Duty | Coordinates with Faculty, Chair and Assistant to the Chair regarding the Tenure and Promotion Calendar and ensures that the department is in compliance with university guidelines.
Essential Function | Yes
Percentage of Time | 5Job Duty | Coordinates the annual and off-cycle Employee Performance Management System (EPMS) review processes. Advise supervisors in the department, as needed, on the required procedures and paperwork to ensure they are in compliance with College and University policies and procedures. Review EPMS documents for accuracy before submitting to the College for approval and final processing.
Essential Function | Yes
Percentage of Time | 10Job Duty | Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned.
Essential Function | Yes
Percentage of Time | 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Non-Essential
Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date | 08/16/2025
Job Open Date | 06/27/2025
Job Close Date | 08/11/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 11, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/189921
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date | 08/16/2025
Job Open Date | 06/27/2025
Job Close Date | 08/11/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 11, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/189921
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have at least a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No
- * Briefly summarize your HR experience. Describe any experience you may have in higher education managing human resources activities, including experience in systems used at USC (PeopleAdmin, HCM).
(Open Ended Question) - * Your cover letter will serve as your writing sample as required for this position. Do you understand this and can confirm the cover letter you have submitted is a great example of letters you will be able to generate on our behalf.
- Yes
- No
Applicant Documents
Required Documents
- Cover Letter
- Resume
- List of References and Contact Information
Optional Documents
- Other Supporting Documents
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