Enrollment Specialist

Edtech.com's Summary

Weber State University is hiring an Enrollment Specialist. This role assists students, faculty, administrators, and third parties with academic records, transcripts, admission, financial aid, graduation, recruitment, registration, and scholarships, supporting various enrollment services throughout the university.

Highlights

Assist with academic records, transcripts, admissions, financial aid, graduation, recruitment, registration, and scholarships processes.

Supports students, faculty, administrators, and authorized third parties such as parents and spouses.

Requires experience with Microsoft Office or similar software and at least one year of related experience.

Preferred skills include customer service expertise, strong verbal and written communication, and proficiency with student information systems.

Positions can be filled at three levels: Enrollment Specialist I, II, or III, based on qualifications.

Must pass a criminal background check as a condition of employment.

Annual salary starts at $35,500, with a generous benefits package including medical, dental, retirement, tuition benefits, and paid leave.

Position is full-time, 40 hours per week, 12 months per year, non-exempt pay grade N24.

Preferred experience includes college employment in academic advisement, registration, admissions, financial aid, student services, or enrollment services.

Physical requirements include light work and the ability to perform detailed computer and data tasks.

Enrollment Specialist Full Description

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Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title	Enrollment Specialist
Requisition Number	S02221P
Position Category	Staff
Campus Location	Weber State University - Ogden, UT
Hours per week	40
Months per year	12
Alternate work schedule
Pay Grade	N24
Salary
FLSA	Non-Exempt
Job Summary/Basic Function	NOTE: This position can be filled as an Enrollment Specialist I, II, or III depending on candidate qualifications. This position assists students, faculty, administrators, and third parties (parents, spouses, designated representatives, etc.), with the following programs/processes: academic records & transcripts, admission, financial aid, graduation, recruitment, registration, and scholarships.
Required Qualifications	Required: High School diploma or equivalent One year of related experience or a combination of education and experience Experience with Microsoft Office or similar software
Preferred Qualifications	Seeking applicants with: Demonstrated customer service expertise Strong verbal communication, written communication, and listening skills Ability and willingness to become a skilled user of WSU’s student information system and other technological tools used within Enrollment Services. Proficiency and accuracy in evaluating related documents, tasks, and/or processes in the Admissions area. Ability to identify, analyze, and reconcile records and/or issues for various constituents with appropriate solutions, which may utilize the university data systems. The most recent performance evaluation (PREP) within the Enrollment Services Division must be “meets job requirements” for internal staff. New employees, hired outside the university into Level 2 (Grade N25), must “meet expectations” at the end of their sixth month probationary period. Preferred qualifications include college employment experience in academic advisement, registration, admissions, financial aid, student services, or enrollment services.
A successful candidate will be willing to
Background Check?	Yes
Benefits Summary	WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date	11/18/2025
Review Date	11/28/2025
Job Close Date
Open Until Filled	Yes
Notes to Applicant	If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package. To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Screening of applications will begin November 28, 2025. Position will remain open until filled. Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting	https://jobs.weber.edu/postings/26981

ADA Essential Job Function

Physical Activity of this position	Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position	Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
Visual Acuity Requirements including color, depth perception and field of vision.	Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position.	None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- jobs.weber.edu
- KSL
- Chronicle of Higher Education
- Higher Ed Jobs
- Agency Referral
- Personal Referral
- Internal Job Posting
- Advertisement/Publication
- Other web advertisement
- Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No.

If yes, please enter your W# (W followed by eight numbers).

(Open Ended Question)

Documents Needed to Apply

Required Documents

Resume
Cover Letter
List of References with Contact Info

Optional Documents

3848 Harrison Blvd. Ogden, Utah 84408
(801) 626-6000

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Original Job Description

Toggle navigation

Enrollment Specialist Bookmark this Posting Print Preview | Apply for this Job

Position Details

WSU's Commitment to Equal Opportunity

Position Information

Position Title	Enrollment Specialist
Requisition Number	S02221P
Position Category	Staff
Campus Location	Weber State University - Ogden, UT
Hours per week	40
Months per year	12
Alternate work schedule
Pay Grade	N24
Salary
FLSA	Non-Exempt
Job Summary/Basic Function	NOTE: This position can be filled as an Enrollment Specialist I, II, or III depending on candidate qualifications. This position assists students, faculty, administrators, and third parties (parents, spouses, designated representatives, etc.), with the following programs/processes: academic records & transcripts, admission, financial aid, graduation, recruitment, registration, and scholarships.
Required Qualifications	Required: High School diploma or equivalent One year of related experience or a combination of education and experience Experience with Microsoft Office or similar software
Preferred Qualifications	Seeking applicants with: Demonstrated customer service expertise Strong verbal communication, written communication, and listening skills Ability and willingness to become a skilled user of WSU’s student information system and other technological tools used within Enrollment Services. Proficiency and accuracy in evaluating related documents, tasks, and/or processes in the Admissions area. Ability to identify, analyze, and reconcile records and/or issues for various constituents with appropriate solutions, which may utilize the university data systems. The most recent performance evaluation (PREP) within the Enrollment Services Division must be “meets job requirements” for internal staff. New employees, hired outside the university into Level 2 (Grade N25), must “meet expectations” at the end of their sixth month probationary period. Preferred qualifications include college employment experience in academic advisement, registration, admissions, financial aid, student services, or enrollment services.
A successful candidate will be willing to
Background Check?	Yes
Benefits Summary	WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date	11/18/2025
Review Date	11/28/2025
Job Close Date
Open Until Filled	Yes
Notes to Applicant	If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package. To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Screening of applications will begin November 28, 2025. Position will remain open until filled. Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting	https://jobs.weber.edu/postings/26981

ADA Essential Job Function

Physical Activity of this position	Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position	Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
Visual Acuity Requirements including color, depth perception and field of vision.	Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position.	None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- jobs.weber.edu
- KSL
- Chronicle of Higher Education
- Higher Ed Jobs
- Agency Referral
- Personal Referral
- Internal Job Posting
- Advertisement/Publication
- Other web advertisement
- Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No.

If yes, please enter your W# (W followed by eight numbers).

(Open Ended Question)

Documents Needed to Apply

Required Documents

Resume
Cover Letter
List of References with Contact Info

Optional Documents

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Enrollment Specialist

Edtech.com's Summary

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