University of Kentucky
Faculty Resource Coordinator
🇺🇸 Remote - US
🕑 Full-Time
💰 $47K - $78K
💻 Operations
🗓️ May 14th, 2025
Edtech.com's Summary
- Manage faculty database activities and document processing.
- Support the Appointment, Promotion, and Tenure Committee.
- Handle confidential materials and compliance with university regulations.
- Proficiency in database and policy interpretation.
- 3 years of related experience required.
- Preferably, a Bachelor’s degree or equivalent experience.
- Salary: $47,278-78,000/year.
Faculty Resource Coordinator Full Description
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Requisition Number | RE50274
Working Title | Faculty Appointments and Advancement Administrator
Department Name | 7H0FA: COM Faculty Affair
Work Location | Lexington, KY
Grade Level | 45
Salary Range | $47,278-78,000/year
Type of Position | Staff
Position Time Status | Full-Time
Required Education | BA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 3 yrs
Required License/Registration/Certification | None
Physical Requirements | Ability to sit for extended periods of time utilizing mouse, keyboard, computer, and phone. Ability to travel to across campus to attend meetings. Ability to lift up to 10 pounds.
Shift | Monday through Friday, 8:00am – 5:00pm with evening hours as needed to meet department needs.
Job Summary | The College of Medicine Office of Faculty Affairs and Development is seeking a Faculty Appointments and Advancement Administrator to manage faculty database activities and oversee the processing of all faculty-related documents for the College of Medicine. This role ensures compliance with university regulations, supports the Appointment, Promotion, and Tenure Committee, manages the voluntary faculty process, and serves as a key communication liaison for faculty affairs. The administrator handles confidential materials, provides guidance on policies, and contributes to process improvements within the Office of Faculty Affairs and Development.
This position is eligible for a fully remote work arrangement.
IEBC (Internal Employee Being Considered)
Skills / Knowledge / Abilities | The ideal candidate will demonstrate: Adept Administration: Proven ability to meticulously manage complex administrative processes, track deadlines, and ensure accuracy in high-volume faculty appointment, promotion, and database functions. Database Proficiency: Skilled in managing databases, ensuring data integrity, generating reports, and serving as a key resource for database inquiries, as this constitutes a major portion of the role. Policy & Compliance Expertise: Adept at interpreting, applying, and advising on complex university regulations and procedures, ensuring strict compliance in all faculty affairs matters. Professionalism: Demonstrated ability to handle highly confidential and sensitive information with tact and discretion, a crucial aspect when dealing with faculty personnel matters. Exceptional Communication: Excellent written and verbal communication skills to effectively liaise with and provide guidance to faculty, staff, and leadership at all levels regarding complex processes and policies.
Does this position have supervisory responsibilities? | No
Preferred Education/Experience | Bachelor’s degree preferred, or equivalent combination of education and experience. Minimum of 3-5 years of progressively responsible administrative experience, preferably in a higher education or academic medical center environment. Demonstrated experience with database management, administrative process coordination (such as HR, faculty affairs, or complex scheduling), and policy interpretation is highly desirable. Experience handling confidential information is essential.
Deadline to Apply | 05/20/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
- * How many years of paid administrative work experience do you have?
- None
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years
- * Describe a specific example of a position you have held that required multi-tasking and a high level of attention to small details. How did you ensure that your tasks were completed correctly and in an orderly manner?
(Open Ended Question)
- Resume
- Cover Letter
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