Human Resources Coordinator

Edtech.com's Summary

University of Portland is hiring a Human Resources Coordinator. The coordinator will serve as the primary contact for HR communications, assist with onboarding and offboarding employees, and support employee engagement and compliance within the Human Resources division.

Highlights

Primary contact for Human Resources phone line and email inquiries.
Manage new hire onboarding including Federal I-9 documentation and employee data entry.
Support offboarding processes and benefits termination communications.
Assist with HR audits and compliance related to personnel files, wage laws, and employee demographics.
Collaborate with Employment Specialist and Benefits & Wellness Specialist.
Required skills include strong communication, organizational, and problem-solving abilities.
Proficiency with Microsoft Office and ability to quickly learn HR systems and software.
Required qualifications: Associate’s degree and 1-2 years of HR experience including onboarding and I-9 management.
Preferred qualifications: Bachelor’s degree, experience with Paycom and Banner, benefits administration, Spanish proficiency.
Compensation starts at $21.05 per hour, commensurate with experience, full-time non-exempt role with benefits including medical, dental, retirement, and tuition remission.

Human Resources Coordinator Full Description

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Position Details

Position Information

Job Title	Human Resources Coordinator
Department	HR Office Administration
Job Code	C72301
Job category	Full Time Staff
Terms and Hours	Non-exempt full time (40 hours per week)
Salary Range	Starting at $21.05 hourly wage; commensurate with experience
Job Summary	The Human Resources Coordinator provides key support to the Human Resources division by serving as the primary point of contact for email, phone and walk inquiries while ensuring strong customer service and accuracy of communication. This position will assist with the timely and effective facilitation of employee onboarding and offboarding processes with a focus on employee engagement and compliance support. This is an in-person, entry level position that reports to the Director of Human Resources and works in direct collaboration with the Employment Specialist and Benefits & Wellness Specialist.
Core Duties	Serve as the primary point of contact for the Human Resources main phone line and email inbox, providing effective customer service through verbal and written communications and directing individuals to appropriate resources or staff. Effectively interpret and communicate human resources policies and processes and resolve basic to complex issues, escalating onto Human Resources staff as appropriate. Primary point of contact for new hire onboarding of staff, faculty and student employees; manage Federal I9 and onboarding documents, policy agreements, employee data, benefits enrollment, and mandatory trainings. Manage new hire tracking responsibilities and perform employee data entry into systems while ensuring data integrity. Maintain employee data and documents related to new hires, position changes and promotions. Ensure new hire processes include invitations to employee engagement events/resources that support and welcome new staff. Scan and upload employee documents into personnel files in timely and accurate manner, support in the oversight of uploaded documents completed by student employees. Support with HR audits, including but not limited to the areas of I9 requirements, personnel files, wage & hour laws, and employee demographics. Implement policies, processes, and analyses related to HR administrative work, including organization and upkeep of Human Resources paper and electronic files. Provide key support in the management of Human Resources information across multiple platforms, including but not limited to external website, intranet sites, and documents. Support with communication, event coordination, and related projects tied to Benefits & Wellness activities. Assist in the delivery and tracking of workers’ compensation forms and communications, as directed by the Benefits & Wellness Specialist. Provide key support in the completion of offboarding communications and materials for employees ending employment; includes but not limited to sending notifications, compiling benefits packet with final pay from payroll, and processing termination of benefits. Help maintain and archive documentation, procedures, and user guides related to relevant Human Resources processes. Participate in special projects and initiatives related to HRIS, websites, and operational efficiency. Maintain confidentiality, handling sensitive employee information with discretion and care. Ensure compliance with university processes and policies and all relevant state and federal laws. Contribute to a collaborative, inclusive, and service-oriented work environment aligned with the University’s mission and values. Other duties as relevant to the duties of the position or as assigned by supervisor or designee. Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
Education & Experience	Required: Associate’s degree or equivalent education. Required: One to two years of professional experience in Human Resources, inclusive of new hire onboarding with in-person customer service and I-9 management. Preferred: Bachelor’s Degree in business, human resources, or relevant field. Preferred: Experience with Paycom and Banner. Preferred: Experience with employee benefits administration. Preferred: Spanish language proficiency. Or a combination of equivalent education and/or experience.
Certifications & Licenses	None
Knowledge, Skills & Abilities	Ability to research and interpret human resources policies. Ability to learn HR systems/processes and labor law compliance. Ability to successfully manage multiple projects and balance multiple priorities while maintaining a positive outlook while working effectively in a team environment and meeting deadlines. Thoroughness, accuracy, and timeliness in completing essential duties. Strong orientation towards policy and process improvements. Strong organizational, time, and project management skills with excellent attention to detail and accuracy. Strong critical‐thinking, problem‐solving, and decision‐making skills. Excellent verbal and written communication skills. Ability to maintain confidentiality and effectively handle highly‐sensitive and personal information with sound judgment, tact, and discretion. Strong orientation towards continued learning and applying learning in the work setting. Ability to work independently but also to constructively receive supervisory direction. Ability to conduct research and present data in a clear and persuasive manner. Strong and effective interpersonal and customer service skills. Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff. Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes. Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems. All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.
Physical Requirements	Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork. Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 25 pounds. Occasionally: ability to attend events and activities on or off campus. Frequently: ability to interact and communicate with members of the University and others as necessary.
Working Conditions	Hours of employment: sometimes may require working flexible and/or longer hours, including early mornings, evenings, nights, and weekends, when necessitated by projects. Work-related stress: sometimes there may be stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.
Work Standards	Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.” The full Mission Statement is at: www.up.edu/about/mission. The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion. Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University. Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements. Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.
Benefits	Medicaland dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)

Posting Detail Information

Posting Number	S368-2023
Number of Vacancies	1
Estimated Start Date
Open Date	06/03/2026
Close Date
Open Until Filled	No
Special Instructions Summary

Required Documents

Required Documents

Resume
Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

Contact
University of Portland
5000 N. Willamette Blvd
Portland, Oregon
97203-5798
503.943.8484
recruitment@up.edu

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Original Job Description

Toggle navigation

Human Resources Coordinator Bookmark this Posting Print Preview | Apply for this Job

Position Details

Position Information

Job Title	Human Resources Coordinator
Department	HR Office Administration
Job Code	C72301
Job category	Full Time Staff
Terms and Hours	Non-exempt full time (40 hours per week)
Salary Range	Starting at $21.05 hourly wage; commensurate with experience
Job Summary	The Human Resources Coordinator provides key support to the Human Resources division by serving as the primary point of contact for email, phone and walk inquiries while ensuring strong customer service and accuracy of communication. This position will assist with the timely and effective facilitation of employee onboarding and offboarding processes with a focus on employee engagement and compliance support. This is an in-person, entry level position that reports to the Director of Human Resources and works in direct collaboration with the Employment Specialist and Benefits & Wellness Specialist.
Core Duties	Serve as the primary point of contact for the Human Resources main phone line and email inbox, providing effective customer service through verbal and written communications and directing individuals to appropriate resources or staff. Effectively interpret and communicate human resources policies and processes and resolve basic to complex issues, escalating onto Human Resources staff as appropriate. Primary point of contact for new hire onboarding of staff, faculty and student employees; manage Federal I9 and onboarding documents, policy agreements, employee data, benefits enrollment, and mandatory trainings. Manage new hire tracking responsibilities and perform employee data entry into systems while ensuring data integrity. Maintain employee data and documents related to new hires, position changes and promotions. Ensure new hire processes include invitations to employee engagement events/resources that support and welcome new staff. Scan and upload employee documents into personnel files in timely and accurate manner, support in the oversight of uploaded documents completed by student employees. Support with HR audits, including but not limited to the areas of I9 requirements, personnel files, wage & hour laws, and employee demographics. Implement policies, processes, and analyses related to HR administrative work, including organization and upkeep of Human Resources paper and electronic files. Provide key support in the management of Human Resources information across multiple platforms, including but not limited to external website, intranet sites, and documents. Support with communication, event coordination, and related projects tied to Benefits & Wellness activities. Assist in the delivery and tracking of workers’ compensation forms and communications, as directed by the Benefits & Wellness Specialist. Provide key support in the completion of offboarding communications and materials for employees ending employment; includes but not limited to sending notifications, compiling benefits packet with final pay from payroll, and processing termination of benefits. Help maintain and archive documentation, procedures, and user guides related to relevant Human Resources processes. Participate in special projects and initiatives related to HRIS, websites, and operational efficiency. Maintain confidentiality, handling sensitive employee information with discretion and care. Ensure compliance with university processes and policies and all relevant state and federal laws. Contribute to a collaborative, inclusive, and service-oriented work environment aligned with the University’s mission and values. Other duties as relevant to the duties of the position or as assigned by supervisor or designee. Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
Education & Experience	Required: Associate’s degree or equivalent education. Required: One to two years of professional experience in Human Resources, inclusive of new hire onboarding with in-person customer service and I-9 management. Preferred: Bachelor’s Degree in business, human resources, or relevant field. Preferred: Experience with Paycom and Banner. Preferred: Experience with employee benefits administration. Preferred: Spanish language proficiency. Or a combination of equivalent education and/or experience.
Certifications & Licenses	None
Knowledge, Skills & Abilities	Ability to research and interpret human resources policies. Ability to learn HR systems/processes and labor law compliance. Ability to successfully manage multiple projects and balance multiple priorities while maintaining a positive outlook while working effectively in a team environment and meeting deadlines. Thoroughness, accuracy, and timeliness in completing essential duties. Strong orientation towards policy and process improvements. Strong organizational, time, and project management skills with excellent attention to detail and accuracy. Strong critical‐thinking, problem‐solving, and decision‐making skills. Excellent verbal and written communication skills. Ability to maintain confidentiality and effectively handle highly‐sensitive and personal information with sound judgment, tact, and discretion. Strong orientation towards continued learning and applying learning in the work setting. Ability to work independently but also to constructively receive supervisory direction. Ability to conduct research and present data in a clear and persuasive manner. Strong and effective interpersonal and customer service skills. Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff. Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes. Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems. All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.
Physical Requirements	Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork. Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 25 pounds. Occasionally: ability to attend events and activities on or off campus. Frequently: ability to interact and communicate with members of the University and others as necessary.
Working Conditions	Hours of employment: sometimes may require working flexible and/or longer hours, including early mornings, evenings, nights, and weekends, when necessitated by projects. Work-related stress: sometimes there may be stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.
Work Standards	Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.” The full Mission Statement is at: www.up.edu/about/mission. The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion. Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University. Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements. Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.
Benefits	Medicaland dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)

Posting Detail Information

Posting Number	S368-2023
Number of Vacancies	1
Estimated Start Date
Open Date	06/03/2026
Close Date
Open Until Filled	No
Special Instructions Summary

Required Documents

Required Documents

Resume
Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

Contact
University of Portland
5000 N. Willamette Blvd
Portland, Oregon
97203-5798
503.943.8484
recruitment@up.edu

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Human Resources Coordinator

Edtech.com's Summary

Human Resources Coordinator Full Description

Part-Time Human Resources Assistant

Human Resources Specialist

Director, Employee Relations

Academic Recruiter

HR Generalist