Part-Time Human Resources Assistant

Edtech.com's Summary

The Pennsylvania State University is hiring a Part-Time Human Resources Assistant for the Applied Research Laboratory (ARL). The assistant will perform general administrative tasks, support meeting and onboarding coordination, assist with travel arrangements, and contribute to various HR and talent acquisition projects while maintaining confidentiality and professionalism.

Highlights

Perform general administrative duties such as greeting visitors, answering phones and emails, managing mail and office supplies, and maintaining files.
Generate and review reports, proofread documents, create routine memos, update data, and track changes.
Coordinate meetings, events, and onboarding by organizing schedules, locations, sending reminders, and managing follow-ups.
Assist with travel arrangements and expense reports.
Contribute to various human resource and talent acquisition related projects.
Required skills include 2+ years relevant experience, proficiency with Microsoft Office (Word, Excel, Outlook), strong communication and organizational abilities, discretion handling sensitive information, and proofreading skills to ensure error-free work.
Preferred experience includes working in HR or talent acquisition environments, familiarity with Atlassian Confluence and Jira, and knowledge of Workday or other human capital management systems.
Employment requires ability to obtain government security clearance and successful completion of background checks and drug screening.
Position averages 20 hours per week, Monday through Friday, during regular business hours, with a hybrid work arrangement between on-site (State College, PA) and remote.
ARL supports Navy, Department of Defense, and Intel Community missions and is a DoD SkillBridge partner welcoming transitioning military members.

Part-Time Human Resources Assistant Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

We are searching for a self-disciplined, highly motivated, and customer service-oriented individual to join the Human Resources Office at the Applied Research Laboratory (ARL) at Penn State. This role will be a mixture of day-to-day responsibilities, as well as special projects, in a fast-paced, confidential environment. Working hours will average approximately 20 hours/week, Monday through Friday, during regular business hours.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

Perform general administrative tasks, to include: greet visitors and answer phone and emails, provide directions or information, and address routine inquiries; distribute incoming mail, documents, awards, and supplies; and maintain office files and office supplies inventory
Generate and review reports and spreadsheets; proofread documents for accuracy; create and send routine memos and letters from established templates; update data and track changes
Support meeting, event, and onboarding coordination by organizing schedules and locations, sending reminders, and managing followâup actions
Assist with routine travel arrangements and expense reports
Assist with various human resource and talent acquisition related projects

Required Skills/Experience areas include:

Minimum of 2+ years of relevant experience
Proficiency with Microsoft Office (Word, Excel, and Outlook)
Proven success in an office environment, where various forms of communication and organizational skills were crucial to be effective
Demonstrated discretion and professionalism in handling confidential and sensitive information
Previous success prioritizing tasks, resolving routine issues, and working effectively both independently and collaboratively
Demonstrated skill in proofreading and ensuring highâquality, errorâfree work

Preferred Skills/Experience areas include:

Human resources or talent acquisition environment
Atlassian Confluence and Jira, or other collaboration/ project management/ tracking software
Workday or other human capital management systems

Your working location will be a hybrid of on-site/work from home, on-site location is State College, PA. Questions related to flexible work should be directed to the hiring manager during the interview process.

ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).

FOR FURTHER INFORMATION on ARL, visit our website at www.arl.psu.edu.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

All positions at ARL require candidates to possess the ability to obtain a government security clearance; you will be notified during the interview process if this position is subject to a government background investigation. You must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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Original Job Description