Human Resources Specialist I

Edtech.com's Summary

Troy University is hiring a Human Resources Specialist I. The role involves providing administrative support for new hire onboarding by entering new hire data into payroll systems, communicating onboarding instructions, making personnel data changes, and assisting with data entry and auditing employee records.

Highlights

Review hiring and personnel change requests using PeopleAdmin position management system.
Create and update employee records in Ellucian Colleague payroll system, including new hires, wage adjustments, and title changes.
Send new hire welcome emails with instructions on required paperwork and training.
Respond to new hire and supervisor inquiries related to employment and onboarding.
Track new hire document progress and follow up on missing items.
Collaborate with HR team members to address new hire questions across HR functions.
Assist in auditing employee records and correcting errors.
Required software knowledge: Ellucian Colleague, PeopleAdmin, and Microsoft Excel.
Minimum qualifications: High school diploma or equivalent and two years of administrative or higher education experience.
Preferred qualifications include experience in an educational setting and familiarity with PeopleAdmin and Ellucian Colleague.

Human Resources Specialist I Full Description

Frequently Asked Questions

Human Resources Specialist I

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Posting Details

Position Information

Posting Number	SF2436P
Position Title	Human Resources Specialist I
Position Type	Classified Staff/Hourly
Department	Human Resources - Troy
Division	Finance and Administration
Campus	Troy
Work Status	Full-Time (FT)
Temporary	No
Location	Troy - T01
Job Summary	The Human Resources Specialist position provides critical administrative support for the department, specifically in the area of new hire onboarding. This position is primarily responsible for entering new hire information into the payroll system, communicating onboarding instructions to new hires and their supervisors, making personnel data changes, and completing data entry projects ranging in complexity. These responsibilities will include the following essential functions: 1. Reviewing hiring requests and personnel change requests in PeopleAdmin position management system. 2. Creating and editing employee records in Ellucian Colleague payroll system including: new employee entries, wage adjustments, title changes, account number changes, etc. 3. Disseminating new hire welcome emails with instructions on paperwork, training, and other responsibilities. 4. Addressing questions related to new employment from new hires and supervisors. 5. Tracking progress of new hire documents and contacting new hires to obtain missing items. 6. Partnering with other HR employees to answer new hire questions related to other HR functional areas. 7. Assisting in the audit of employee records and correcting errors. 8. Other duties as assigned. The selected candidate will be attentive to detail, analytical, self-motivated, and find intrinsic value in how their work contributes to the mission of Troy University. This position requires heavy use of technical programs and requires a skill set that can quickly become fluent in Ellucian Colleague, PeopleAdmin, and Microsoft Excel.
Minimum Qualifications	1. High School diploma or equivalent. 2. Two years of experience in an administrative/clerical or higher education role.
Preferred Qualifications	1. Experience in Educational setting. 2. Experience using People Admin. 3. Experience using Ellucian Colleague.
Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties?	No
Work Hours	8am-5pm, Monday through Friday
List any hazardous conditions or physical demands required by this position	n/a
Does this position have supervisory responsibility?	No
Posting Date	12/12/2025
Closing Date
Open Until Filled	Yes
Special Instructions to Applicants
Quick Link	https://www.troyuniversityjobs.com/postings/46221

Reference Letters

Solicit References Through the System?	No
Last Day a Reference Provider Can Submit Reference
Applicant Special Instructions	Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobs@troy.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- Troy University employment website (www.troyuniversityjobs.com)
- Chronicle of Higher Education
- Higher Ed Jobs
- Social Media website
- Indeed
- Other employment website (please specify below)
- Employee Referral (please specify below)
- Local newspaper (please specify below)
- Professional journal (please specify below)
- Other source (please specify below)
Please specify:
(Open Ended Question)
* Do you have a high school diploma or equivalent?
- Yes
- No
* Do you have two years of experience in an administrative/clerical or higher education role?
- Yes
- No

Applicant Documents

Required Documents

Resume
Cover Letter
List of References

Optional Documents

- Employment is contingent upon a satisfactory background check.
- Troy University is an Equal Employment Opportunity and Affirmative Action employer.
- Troy University participates in eVerify.

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Original Job Description

Frequently Asked Questions

Human Resources Specialist I

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Posting Details

Position Information

Posting Number	SF2436P
Position Title	Human Resources Specialist I
Position Type	Classified Staff/Hourly
Department	Human Resources - Troy
Division	Finance and Administration
Campus	Troy
Work Status	Full-Time (FT)
Temporary	No
Location	Troy - T01
Job Summary	The Human Resources Specialist position provides critical administrative support for the department, specifically in the area of new hire onboarding. This position is primarily responsible for entering new hire information into the payroll system, communicating onboarding instructions to new hires and their supervisors, making personnel data changes, and completing data entry projects ranging in complexity. These responsibilities will include the following essential functions: 1. Reviewing hiring requests and personnel change requests in PeopleAdmin position management system. 2. Creating and editing employee records in Ellucian Colleague payroll system including: new employee entries, wage adjustments, title changes, account number changes, etc. 3. Disseminating new hire welcome emails with instructions on paperwork, training, and other responsibilities. 4. Addressing questions related to new employment from new hires and supervisors. 5. Tracking progress of new hire documents and contacting new hires to obtain missing items. 6. Partnering with other HR employees to answer new hire questions related to other HR functional areas. 7. Assisting in the audit of employee records and correcting errors. 8. Other duties as assigned. The selected candidate will be attentive to detail, analytical, self-motivated, and find intrinsic value in how their work contributes to the mission of Troy University. This position requires heavy use of technical programs and requires a skill set that can quickly become fluent in Ellucian Colleague, PeopleAdmin, and Microsoft Excel.
Minimum Qualifications	1. High School diploma or equivalent. 2. Two years of experience in an administrative/clerical or higher education role.
Preferred Qualifications	1. Experience in Educational setting. 2. Experience using People Admin. 3. Experience using Ellucian Colleague.
Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties?	No
Work Hours	8am-5pm, Monday through Friday
List any hazardous conditions or physical demands required by this position	n/a
Does this position have supervisory responsibility?	No
Posting Date	12/12/2025
Closing Date
Open Until Filled	Yes
Special Instructions to Applicants
Quick Link	https://www.troyuniversityjobs.com/postings/46221

Reference Letters

Solicit References Through the System?	No
Last Day a Reference Provider Can Submit Reference
Applicant Special Instructions	Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobs@troy.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- Troy University employment website (www.troyuniversityjobs.com)
- Chronicle of Higher Education
- Higher Ed Jobs
- Social Media website
- Indeed
- Other employment website (please specify below)
- Employee Referral (please specify below)
- Local newspaper (please specify below)
- Professional journal (please specify below)
- Other source (please specify below)
Please specify:
(Open Ended Question)
* Do you have a high school diploma or equivalent?
- Yes
- No
* Do you have two years of experience in an administrative/clerical or higher education role?
- Yes
- No

Applicant Documents

Required Documents

Resume
Cover Letter
List of References

Optional Documents

- Employment is contingent upon a satisfactory background check.
- Troy University is an Equal Employment Opportunity and Affirmative Action employer.
- Troy University participates in eVerify.

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Human Resources Specialist I

Edtech.com's Summary

Human Resources Specialist I Full Description

Executive Recruiter, Talent Acquisition

Director, Academic Labor & Employee Relations

Human Resources Generalist

HRIS Analyst

Employee Lifecycle Coordinator