Ellucian
Office Administrator
🇺🇸 Malvern, PA
🕑 Full-Time
💰 TBD
💻 Other
🗓️ October 1st, 2025
SaaS
Edtech.com's Summary
Ellucian is hiring an Office Administrator to manage daily office operations and serve as the main contact for employees, visitors, and vendors. The role includes overseeing reception, coordinating vendor services, handling mail and security access, maintaining records and floor plans, and assisting with office projects and moves.
Highlights
- Manage day-to-day office activities ensuring a safe, secure, and efficient environment
- Handle reception duties including answering and routing incoming calls
- Coordinate and maintain relationships with vendors and service providers
- Order, monitor, and stock office supplies and manage facility-related documentation (spreadsheets, Word)
- Oversee security access control system, including employee ID badges and temporary access
- Maintain office floor plans and assist with office restacks and moves
- Create purchase requisitions and process invoices
- Manage facility service requests and coordinate contractor work
- Process incoming/outgoing mail and manage FedEx administration
- Require 3-5 years of related experience and strong Microsoft Office Suite skills
Office Administrator Full Description
Office Administrator (Microsoft Office Exp REQUIRED, Onsite - Malvern, PA)
- 4 Country View Road, Malvern, Pennsylvania, US, 19355
- General and Administration
- 6351
- 0%
About Ellucian
Ellucian is a global market leader in education technology. We power innovation for higher education, partnering with more than 2,900 customers across 50 countries and serving over 20 million students. Ellucian's AI-powered platform, trained on the richest dataset available in higher education, drives efficiency, personalized experiences, and strengthened engagement for all students, faculty and staff. Fueled by decades of experience with a singular focus on the unique needs of learning institutions, the Ellucian platform features best-in-class SaaS capabilities and delivers insights needed now and into the future. These solutions and services span the entire student lifecycle, from student recruitment, enrollment, and retention to workforce analytics, fundraising, and alumni engagement. Ellucian's innovative solutions, vast ecosystem of partners, and user community of more than 45,000 provide best practices leading to greater institutional success and achieving better student outcomes.
Values Rooted in Purpose
We embrace the power to lead, the courage to innovate, and the determination to grow. At our core, we believe in humanizing our approach, recognizing that our people are our greatest strength. With a shared vision of transformation, we endeavor to shape a brighter future for higher education.
About the Opportunity
Ellucian is seeking a dynamic and detail-oriented Office Administrator to join our team in Malvern, PA. In this role, you will serve as the central point of contact for employees, visitors, and vendors, ensuring smooth day-to-day office operations. You will oversee reception coverage, mail and package handling, supply inventory, and vendor coordination, while also managing security access, maintaining accurate records and floorplans, and assisting with office projects and moves. The ideal candidate is a flexible problem-solver with excellent communication skills, strong multitasking ability, and a proactive mindset. Reporting to the Facilities team, the Office Administrator will play a key role in creating a safe, efficient, and welcoming workplace environment where employees and guests can thrive.
Where you will make an impact
Ellucian is a global market leader in education technology. We power innovation for higher education, partnering with more than 2,900 customers across 50 countries and serving over 20 million students. Ellucian's AI-powered platform, trained on the richest dataset available in higher education, drives efficiency, personalized experiences, and strengthened engagement for all students, faculty and staff. Fueled by decades of experience with a singular focus on the unique needs of learning institutions, the Ellucian platform features best-in-class SaaS capabilities and delivers insights needed now and into the future. These solutions and services span the entire student lifecycle, from student recruitment, enrollment, and retention to workforce analytics, fundraising, and alumni engagement. Ellucian's innovative solutions, vast ecosystem of partners, and user community of more than 45,000 provide best practices leading to greater institutional success and achieving better student outcomes.
Values Rooted in Purpose
We embrace the power to lead, the courage to innovate, and the determination to grow. At our core, we believe in humanizing our approach, recognizing that our people are our greatest strength. With a shared vision of transformation, we endeavor to shape a brighter future for higher education.
About the Opportunity
Ellucian is seeking a dynamic and detail-oriented Office Administrator to join our team in Malvern, PA. In this role, you will serve as the central point of contact for employees, visitors, and vendors, ensuring smooth day-to-day office operations. You will oversee reception coverage, mail and package handling, supply inventory, and vendor coordination, while also managing security access, maintaining accurate records and floorplans, and assisting with office projects and moves. The ideal candidate is a flexible problem-solver with excellent communication skills, strong multitasking ability, and a proactive mindset. Reporting to the Facilities team, the Office Administrator will play a key role in creating a safe, efficient, and welcoming workplace environment where employees and guests can thrive.
Where you will make an impact
- Oversee the day-to-day activities of the office as the main point of contact, uphold office efficiency by maintaining appearance of common areas ensuring a safe and secure working environment
- Answer incoming reception calls and route them accordingly
- Manage relationships with vendors and service providers
- Order/monitor/stock inventory of all products related to the office
- Maintain spreadsheets/Word documents for facility related functions
- Manage security access control system; responsible for creating and maintaining precise records for employee ID access badges, ensuring timely de-activation as needed; distribute and monitor temporary access badges
- Maintain floor plans showing employee space assignments
- Assist with office restacks and office moves
- Create Purchase Requisitions and process invoices.
- Point person for facility tickets; review requests/issues, assign to appropriate resource and ensure a resolution is promptly addressed
- Schedule/monitor work performed by contractors and vendors as required
- Process incoming and outgoing mail and packages
- Oversee day-to-day FedEx administration
- Assist with Facilities special projects
What you will bring
- 3 - 5 years prior experience in facility related areas
- Basic knowledge of Microsoft Office Suite
- Strong organizational, time management and customer service skills
- Ability to handle occasional stressful situations, multi-task and prioritize projects
- Comfortable communicating with all levels of the organization on a global basis
- Must have strong interpersonal skills and ability to work in a team environment
- Proactive self-starter and independent problem solver
- Flexibility to work after hours as required
- Ability to lift up to 25 pounds
What makes #Ellucianlife
- Comprehensive health coverage: medical, dental, and vision
- Flexible time off
- Thrive Flex Lifestyle Account (LSA) that allows you to contribute towards your health, financial or learning interests
- 401k w/ match & BrightPlan - to help you save for the future
- Parental Leave
- 5 charitable days to support the community that supports us
- Telemedicine
- Wellness
- Headspace Care (mental health)
- Wellbeats (virtual fitness classes)
- RethinkCare & Wellthy– caregiver support
- Diversity and inclusion programs which provide access to internal employee resource groups
- Employee referral bonuses to encourage the addition of great new people to the team
- We Foster a learning culture with:
- Education Assistance Program
- Professional development opportunities
#LI-DF1
#LI-Onsite
At Ellucian, we believe in the “power of together.” We embrace an inclusive workplace, and believe that our differences help inspire a culture of acceptance that makes our company more collaborative and innovative. We’re proud to provide equal employment opportunities for job applicants and for our employees, and we are committed to providing a process and an environment that is free from discrimination on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), and other legally protected classifications. These protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career development programs. To enable employees to perform essential functions of their positions and to offer applicants a meaningful opportunity to be considered for positions, we also provide reasonable accommodations to qualified employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices. This job posting is intended to comply with all applicable laws. If we learn during the course of our recruitment process that, due to an applicant’s location, further information about the position is required, including certain salary information, the information in this posting will be supplemented accordingly. Additionally, we are aware of fake applicant schemes and have rigorous internal processes in place to mitigate such risk and inform proper authorities of any such instances that arise.
We’re excited by your interest in Ellucian! Please know that all authentic communication regarding any aspect of our hiring process will always come from an @ellucian.com email address. If you receive a message from any other source, it isn’t from us. When in doubt, you can always contact talentacquisition@ellucian.com. Additionally, you can visit https://careers.ellucian.com to verify any external job posting
Similar Jobs
Regional Admissions Rep
University of South Carolina
🇺🇸 Union, SC
Administrative Support Associate
Auburn University
🇺🇸 Auburn, AL
Career and Financial Literacy Coach
J Sargeant Reynolds Community College
🇺🇸 Henrico, VA
Academic Counselor
University of North Carolina at Chapel Hill
🇺🇸 Chapel Hill, NC
Academic Advisement Reporting & Degree Applicable Credit Lead
University at Buffalo
🇺🇸 Buffalo, NY
