Edtech.com's Summary

Drexel University is hiring an Onboarding Specialist. The role involves managing administrative duties to support the pre-employment process while ensuring compliance with employment laws and University policies. The Onboarding Specialist will collaborate closely with the Talent Acquisition team and report to the Director of HR Compliance.

Highlights

Manage pre-employment requirements and verification processes.
Initiate I-9 and E-Verify employment eligibility verification.
Launch background and motor vehicle report checks.
Maintain and update new hire forms and spreadsheets.
Compensation ranges from $47,490.00 - $71,230.00 per year.
Minimum of a HS Diploma or GED required; Bachelor's Degree preferred.
1-2 years of experience in Human Resources positions.
Familiarity with HR vendors or systems preferred.

Onboarding Specialist Full Description

Job Summary

The Department of Human Resources is seeking an Onboarding Specialist to join the HR Compliance team. The Onboarding Specialist will be responsible for a range of administrative duties to support the pre-employment process while maintaining compliance with employment laws and University policies. This position will report to the Director, HR Compliance and closely support the Talent Acquisition team.

Essential Functions

Manage pre-employment requirements for finalist candidates including professional staff, faculty, adjuncts, temp/casual/per diem, co-op, and Salus student employees.
- Review New Hire Forms for completion and accuracy before going to HRIS
- Initiate I-9 for employment eligibility verification and E-Verify
- Launch background checks (criminal, employment, and education verification)
- Launch Motor Vehicle Reports (MVR) and professional license verifications, if required
- Update log/spreadsheet when clearances (PEBC) are required for Compliance Team action
- Request and maintain work permits for minors
Provide regular check-ins and follow-up calls/emails to finalist candidates to make sure all steps of the pre-employment process are completed in a timely manner.
Offer support to finalist candidates or their authorized representative for all I-9 questions.
Work with Compliance to ensure that PEBC/clearances are completed and do follow-up requests as needed.
Escalate all background check questions/concerns and pre-adverse/adverse action process to Director, HR Compliance as needed.
Save documents into personnel file; code MVR and/or licenses into Banner.
Verify that finalist candidates in adjunct and faculty roles have either graduated from an English-speaking institution of higher education or obtain attestation of fluency form from department, to ensure compliance with the English Fluency in Higher Education Act
Complete pre-employment chargebacks.
Work closely with TA Consultants so they can provide regular updates to their client areas.
- Communicate with TA Consultants if start dates need to be adjusted due to missing pre-employment requirements.
Work with HRIS to adjust employment dates as needed.
Upon completion of all pre-employment requirements, send Drexel account access instructions for new hires with benefit details, Dragon Welcome details, and other new hire information.
Maintain the New Hire spreadsheet for Dragon Welcome sessions and send spreadsheets to the distribution list on a weekly basis.
Other duties as assigned by the Director, HR Compliance and/or Associate Director of Talent Acquisition

Required Qualifications

Minimum of HS Diploma or GED.
1-2 years of Experience working in Human Resources (Human Resources Coordinator, Human Resources Generalist or Human Resources Assistant experience)

Preferred Qualifications

Bachelor’s Degree preferred.
Familiarity working with HR vendors or systems

Physical Demands

Typically sitting at a desk/table

Location

Remote

Additional Information
This position is classified as Exempt, grade J. Compensation for this grade ranges from $47,490.00 - $71,230.00 per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

Original Job Description

Job Summary

Essential Functions

Manage pre-employment requirements for finalist candidates including professional staff, faculty, adjuncts, temp/casual/per diem, co-op, and Salus student employees.
- Review New Hire Forms for completion and accuracy before going to HRIS
- Initiate I-9 for employment eligibility verification and E-Verify
- Launch background checks (criminal, employment, and education verification)
- Launch Motor Vehicle Reports (MVR) and professional license verifications, if required
- Update log/spreadsheet when clearances (PEBC) are required for Compliance Team action
- Request and maintain work permits for minors
Provide regular check-ins and follow-up calls/emails to finalist candidates to make sure all steps of the pre-employment process are completed in a timely manner.
Offer support to finalist candidates or their authorized representative for all I-9 questions.
Work with Compliance to ensure that PEBC/clearances are completed and do follow-up requests as needed.
Escalate all background check questions/concerns and pre-adverse/adverse action process to Director, HR Compliance as needed.
Save documents into personnel file; code MVR and/or licenses into Banner.
Verify that finalist candidates in adjunct and faculty roles have either graduated from an English-speaking institution of higher education or obtain attestation of fluency form from department, to ensure compliance with the English Fluency in Higher Education Act
Complete pre-employment chargebacks.
Work closely with TA Consultants so they can provide regular updates to their client areas.
- Communicate with TA Consultants if start dates need to be adjusted due to missing pre-employment requirements.
Work with HRIS to adjust employment dates as needed.
Upon completion of all pre-employment requirements, send Drexel account access instructions for new hires with benefit details, Dragon Welcome details, and other new hire information.
Maintain the New Hire spreadsheet for Dragon Welcome sessions and send spreadsheets to the distribution list on a weekly basis.
Other duties as assigned by the Director, HR Compliance and/or Associate Director of Talent Acquisition

Required Qualifications

Minimum of HS Diploma or GED.
1-2 years of Experience working in Human Resources (Human Resources Coordinator, Human Resources Generalist or Human Resources Assistant experience)

Preferred Qualifications

Bachelor’s Degree preferred.
Familiarity working with HR vendors or systems

Physical Demands

Typically sitting at a desk/table

Location

Remote

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

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Onboarding Specialist

Edtech.com's Summary

Onboarding Specialist Full Description

Human Resources Assistant Director/S

Unit Human Resources Administrator I

Unit Human Resources Coordinator

Senior Human Resources Coordinator

Associate Talent Acquisition Partner