Edtech.com's Summary

Purdue University is hiring a Program Administration Specialist to manage and support academic programs for graduate and undergraduate students within the College of Engineering. This role oversees graduate applications, academic advising, course offerings, scholarships, and student resource programs, while fostering an inclusive environment and coordinating communications between students, faculty, and university staff.

Highlights

Manage administrative operations for graduate and undergraduate academic programs including applications, assistantships, exams, and recruiting events
Advise graduate students on academic plans, thesis formatting, and maintain student records to ensure graduation requirements are met
Handle scholarship and fellowship application processes and maintain communication on course offerings and program changes
Serve as liaison for undergraduate student support involving co-curricular activities, internships, and academic advising coordination
Develop and host student recruiting events, orientations, and workshops, and manage communication plans for student information dissemination
Proficient in Microsoft Office and able to learn Purdue enterprise systems such as COGNOS and Banner
Require a Bachelor’s degree in management, communications, education, engineering, or related field and at least 2 years of program or project management experience; Master’s degree preferred
Strong written and verbal communication skills with the ability to provide customer service to students and faculty
Compensation classified as Professional 2, Pay Band S060, Job Code#20002086 with reference to Purdue's compensation guidelines
Position reports to the Head of the department and involves collaboration with committee chairs, faculty, and various university departments

Program Administration Specialist Full Description

Job Summary

The Academic Program Administrator promotes an inclusive environment that challenges and supports students by providing meaningful opportunities for student learning, development, and integration of curricular and co-curricular experiences. This position reports directly to the Head and manages administrative operations for current graduate students including graduate applications, teaching/research assistantships, qualifying exams, recruiting activities and events, course offerings for on-campus and online programs, and fellowship and scholarships; provides guidance and review of plans of study (PoS). Creates an open, respectful, and inclusive environment. Guides students in the process of registering for courses. Shares information with students for opportunities or activities that can help students’ career development. Maintains confidentiality of student records. Assists with program operations for undergraduate students with focus on extra-curricular, co-curricular, and non-curricular programs such as co-op, internship, GEAR programs, scholarships, recruiting activities, NE ambassadors, etc. Serves as a liaison between the COE undergraduate Academic Advisor and NE for any additional resources needs that arise for undergraduate students.

This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University.

What You'll Be Doing:

Academic Program Administration:

Develop, maintain, and/or update as appropriate, in consultation with the Head and Committee Chairs, electronic and hard copy versions of procedures and requirements for graduate and undergraduate programs, qualifying exam, graduate and undergraduate brochures, and recruiting and/or program advertisements.
Manage and facilitate all student records, plans of study, course credit evaluations, and degree certifications to ensure that students meet graduation requirements. Complete necessary paperwork for proper maintenance of student records. Participate in COGNOS and Banner training/updates.
Collect, analyze, and track data and statistics related to academic matters including applications, enrollments, demographics, graduations, job placement, financial support data, etc.
Oversee processes for scholarship and fellowship applications, administration, and management, including student letters, as well as faculty letters of recommendation.
Maintain records of and communicate course offerings and required changes dictated by the Registrar and Space and Scheduling approved by the School Head.
Facilitate communications (including new student orientation) between students, family members, faculty, and university staff, including international and exchange students prior to their arrival.
Represent the school at events and in select committees; perform recruitment activities and foster an environment that promotes and executes innovations in advising, academic, and personal development.
Distribute information to appropriate alumni communications services regarding various department surveys and reports.

Graduate Student Advising:

Serve as academic advisor for graduate students. Oversee, implement, and communicate multiple processes for the NE graduate student population and convey information as appropriate.
Manage graduate applications and admissions; assist new and incoming students.
Manage processes related to Plan of Study, including providing feedback and guidance to students developing their academic plans.
Serve as department thesis format advisor ensuring the graduate students meet the requirements of the University Thesis Format Office in a timely manner to maintain progress toward graduation.
Inform students and faculty of any problems/issues and deadlines; execute any committee corrective actions approved by the Graduate Committee Chair.
Prepare and file any required paperwork including plans of study, scheduling of Ph.D. qualifying exams, preliminary exams and final thesis defenses, and results of such exams.
Develop, analyze, and present comparative reports for the Committee Chairs and the School Head. Maintain data on graduate student academic progress, retention, program completion, etc.
Participate in Graduate and Undergraduate Program Committees as an ex-officio member and support committee chairs.

Student Resource Support:

Serve as a liaison between NE and the College of Engineering Academic Advisor assigned for NE undergraduate students’ curricular advice for any needed information and guidance. Identify and recommend resources for undergraduate student success/support, as needed.
Manage administrative operations for undergraduate students in co- and extra-curricular activities, including Study Abroad, Honors, 21st Century Scholars, Leadership Development, Co-op, GEAR, NE Ambassadors, etc., as well as any non-curricular matters.
Assist the NE Undergraduate Program Committee chair for academic needs including preparation for ABET accreditation review.

Communications:

Respond to emails and phone calls from students and their family members, faculty, and university staff, including international and exchange students prior to their arrival. Advise on NE operations/procedures, provide resources, and independently speak to and resolve matters of varying complexity.
Facilitate visits for potential student (itineraries, scheduling faculty appointments lab tours and university tours).
Assist faculty in providing student letters of recommendation.
Make explicit students' responsibility for their own academic and professional success.
Build and maintain contacts with other college/department advising units.
Develop and host recruiting events, orientations, and workshops for both graduate and undergraduate students. Track event outcomes that inform future refinements of recurring events.
Develop and implement communication plans and methods to disseminate important information to current students, including maintaining the procedures manual and providing content for the blog/website.

About Us:

The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world’s most influential universities.

For more information about our department, please visit:

College of Engineering, Purdue University https://engineering.purdue.edu/Engr
External Recognitions Program https://engineering.purdue.edu/Engr/People/Awards
College of Engineering's Social Media https://engineering.purdue.edu/Engr/AboutUs/social

What We're Looking For:

Education and Experience:

Bachelor’s degree in management, communications, education, engineering, or related discipline
Two (2) years of program or project management experience required
Equivalent combinations of education and experience may be considered
Master’s degree preferred

Skills needed:

Proficient computer skills in Microsoft Office suite and knowledge of or ability to learn Purdue University enterprise systems.
Effective communication skills to transmit information about procedures and degree requirements.
Proficient writing skills.
Strong interpersonal and organizational skills.
Ability to provide strong customer service to students and faculty.
Ability to work in a fast-paced environment.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Defined Contribution Waiting Period

Career Stream

Compensation Information:
Professional 2
Pay Band S060
Job Code#20002086

Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

EOE

Purdue University is an EO/EA University

Original Job Description

Job Summary

What You'll Be Doing:

Academic Program Administration:

Develop, maintain, and/or update as appropriate, in consultation with the Head and Committee Chairs, electronic and hard copy versions of procedures and requirements for graduate and undergraduate programs, qualifying exam, graduate and undergraduate brochures, and recruiting and/or program advertisements.
Manage and facilitate all student records, plans of study, course credit evaluations, and degree certifications to ensure that students meet graduation requirements. Complete necessary paperwork for proper maintenance of student records. Participate in COGNOS and Banner training/updates.
Collect, analyze, and track data and statistics related to academic matters including applications, enrollments, demographics, graduations, job placement, financial support data, etc.
Oversee processes for scholarship and fellowship applications, administration, and management, including student letters, as well as faculty letters of recommendation.
Maintain records of and communicate course offerings and required changes dictated by the Registrar and Space and Scheduling approved by the School Head.
Facilitate communications (including new student orientation) between students, family members, faculty, and university staff, including international and exchange students prior to their arrival.
Represent the school at events and in select committees; perform recruitment activities and foster an environment that promotes and executes innovations in advising, academic, and personal development.
Distribute information to appropriate alumni communications services regarding various department surveys and reports.

Graduate Student Advising:

Serve as academic advisor for graduate students. Oversee, implement, and communicate multiple processes for the NE graduate student population and convey information as appropriate.
Manage graduate applications and admissions; assist new and incoming students.
Manage processes related to Plan of Study, including providing feedback and guidance to students developing their academic plans.
Serve as department thesis format advisor ensuring the graduate students meet the requirements of the University Thesis Format Office in a timely manner to maintain progress toward graduation.
Inform students and faculty of any problems/issues and deadlines; execute any committee corrective actions approved by the Graduate Committee Chair.
Prepare and file any required paperwork including plans of study, scheduling of Ph.D. qualifying exams, preliminary exams and final thesis defenses, and results of such exams.
Develop, analyze, and present comparative reports for the Committee Chairs and the School Head. Maintain data on graduate student academic progress, retention, program completion, etc.
Participate in Graduate and Undergraduate Program Committees as an ex-officio member and support committee chairs.

Student Resource Support:

Serve as a liaison between NE and the College of Engineering Academic Advisor assigned for NE undergraduate students’ curricular advice for any needed information and guidance. Identify and recommend resources for undergraduate student success/support, as needed.
Manage administrative operations for undergraduate students in co- and extra-curricular activities, including Study Abroad, Honors, 21st Century Scholars, Leadership Development, Co-op, GEAR, NE Ambassadors, etc., as well as any non-curricular matters.
Assist the NE Undergraduate Program Committee chair for academic needs including preparation for ABET accreditation review.

Communications:

Respond to emails and phone calls from students and their family members, faculty, and university staff, including international and exchange students prior to their arrival. Advise on NE operations/procedures, provide resources, and independently speak to and resolve matters of varying complexity.
Facilitate visits for potential student (itineraries, scheduling faculty appointments lab tours and university tours).
Assist faculty in providing student letters of recommendation.
Make explicit students' responsibility for their own academic and professional success.
Build and maintain contacts with other college/department advising units.
Develop and host recruiting events, orientations, and workshops for both graduate and undergraduate students. Track event outcomes that inform future refinements of recurring events.
Develop and implement communication plans and methods to disseminate important information to current students, including maintaining the procedures manual and providing content for the blog/website.

About Us:

For more information about our department, please visit:

College of Engineering, Purdue University https://engineering.purdue.edu/Engr
External Recognitions Program https://engineering.purdue.edu/Engr/People/Awards
College of Engineering's Social Media https://engineering.purdue.edu/Engr/AboutUs/social

What We're Looking For:

Education and Experience:

Bachelor’s degree in management, communications, education, engineering, or related discipline
Two (2) years of program or project management experience required
Equivalent combinations of education and experience may be considered
Master’s degree preferred

Skills needed:

Proficient computer skills in Microsoft Office suite and knowledge of or ability to learn Purdue University enterprise systems.
Effective communication skills to transmit information about procedures and degree requirements.
Proficient writing skills.
Strong interpersonal and organizational skills.
Ability to provide strong customer service to students and faculty.
Ability to work in a fast-paced environment.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Defined Contribution Waiting Period

Career Stream

Compensation Information:
Professional 2
Pay Band S060
Job Code#20002086

Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

EOE

Purdue University is an EO/EA University

Let me find your next job.

Thanks - you're signed up.

Program Administration Specialist

Edtech.com's Summary

Program Administration Specialist Full Description

Executive Director, Reading Partners New York

Associate Director - Elementary

Director of Schools

Academic Affairs Analyst

Sys Sr Dir, Strategic Sourcing - FT Days