Program Director, Camps, Conferences, and Guest Events
🇺🇸
Arlington, TX
🕑
Full-Time
💰
$80K
💻
Project Management
🗓️
June 25th, 2025
Edtech.com's Summary
The University of Texas at Arlington is hiring a Program Director, Camps, Conferences, and Guest Events. This role oversees the development, administration, and logistics for summer conferences and year-round guest apartment housing, including coordinating contracts and invoicing, supervising staff, managing budgets, and handling reservation software.
Highlights
Coordinate summer housing, dining, recreation, and meeting facilities with on/off-campus groups.
Manage on-campus guest apartment operations including reservations, access, maintenance, invoicing, and housekeeping.
Directly supervise full-time Coordinator and assist with Resident Directors and student staff supervision during summer conferences.
Review and update budgets, marketing materials, policies, and procedures ensuring compliance with university and legal standards.
Oversee reservation software database administration, data entry, reporting, and staff training.
Provide 24-hour on-call support during summer conferences and for guest apartments.
Proficient in Microsoft Office and comfortable with conference database programs.
Requires a Bachelor’s degree in business, hospitality management, or related field with three years of conference or special event coordination experience.
Salary up to $80,000, commensurate with qualifications and experience; full benefits eligible.
Applicants must have supervisory experience and experience working with full-time and student staff.
Program Director, Camps, Conferences, and Guest Events Full Description
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number | S06333P Position Title | Program Director, Camps, Conferences, and Guest Events Department | Associate VP Dean of Students Location | Arlington Job Family | Student Services Position Status | Full-time Work Hours | Standard Work Schedule | Monday – Friday; 8:00am – 5:00pmSome weekends. Open to | External and Internal Salary | Salary is commensurate based on qualifications and relevant experience up to $80,000. Duration | Funding expected to continue Pay Basis | Monthly Benefits Eligible | Yes Benefits at UTA | We are proud to offer a comprehensive benefits package to all our employees at the University. https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: https://resources.uta.edu/hr/services/records/compensation-tools.php Job Summary | Responsible for the development, administration, and logistics for summer conferences and year-round guest apartment housing. Essential Duties and Responsibilities | Work directly with on and off campus groups to arrange, contract and invoice for summer housing, dining, recreation and meeting facility needs. Work directly with on and off campus groups to arrange, contract and invoice for summer housing, dining, recreation and meeting facility needs. Respond to emergency situations and policy violations. Directly supervise full time Coordinator I, Special Programs. Assist in the supervision of full time Resident Directors and student staff during summer conferences. Responsible for on campus guest apartment operations including reservations, guest access, apartment inventory, invoicing, facility maintenance and housekeeping. Review, update and create summer conference and guest apartment budget, marketing materials, policies, procedures, documents and website to be in compliance with university operating procedures, state and federal legislation and industry standards. Oversee all aspects of reservation software including database administration, data entry, reports, updates and training. Complete required administrative paperwork. Provide 24 hour on-call support for guest apartments and during summer conferences. Performs other duties as assigned. Minimum Qualifications | Bachelor’s degree in business, hospitality management, or related field. Three (3) years of experience coordinating conference and/or special events. Experience supervising full time and student staff. Preferred Qualifications | Master’s degree in business, hospitality management, or a related field. Five or more (5) years of professional experience coordinating and/or booking conferences and/or special events in a university setting working in or with housing department. Knowledge, Skills and Abilities | Exceptional customer service skills. Professional written and verbal communication skills. Proficient in Microsoft Office programs. Comfortable working with a conference database program and providing staff training. Other Requirements | Working Conditions | Special Conditions for Eligibility | CBC Requirement | It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. EEO Statement | It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy. University Information | The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact. ADA Accommodations | The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies | 1 Open Until Filled | Minimum Number of References Required | 3 Maximum Number of References Accepted | 3 Special Instructions to Applicants | Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
* What is the highest level of education attained?
GED
High School Diploma
Associate's Degree
Bachelor's Degree
Master's Degree
PhD or equivalent
* How many years of supervisory experience do you have?
None/less than 2 years
3 to 4 years
4 to 5 years
6 or more years
* How many years of experience do you have working in higher education?
None/less than 1 year
2 to 3 years
4 to 5 years
6 years or more
* How many years of professional experience do you have in the related field?
None/less than 2 years
2 to 3 years
4 to 5 years
6 years or more
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
OFFICE OF TALENT, CULTURE AND ENGAGEMENT J.D. Wetsel Service Center 1225 W. Mitchell Road Arlington, TX 76019
