Arizona State University
Program Manager
🇺🇸 Downtown Phoenix, AZ
🕑 Full-Time
💰 $68K - $75K
💻 Project Management
🗓️ November 6th, 2025
Edtech.com's Summary
Arizona State University is hiring a Program Manager. The role requires independently coordinating multiple tasks including project management for the Spark Center for Innovation in Learning, executive support for a Distinguished Professor of Practice, and handling complex administrative duties. The position involves managing high-priority activities, coordinating university initiatives, providing administrative and business support, and representing the professor in various meetings.
Highlights
- Manage multiple high-priority projects requiring coordination and follow-through.
- Coordinate professor’s involvement with university initiatives such as the Spark Center for Innovation in Learning (SCIL) and neuroscience research.
- Maintain professor’s calendar, coordinate travel, and prepare background materials for meetings and events.
- Collaborate with SCIL Executive Director on project details, implementation, and budgets.
- Analyze and improve administrative and operational policies and procedures for efficiency.
- Develop and distribute reports and data to support SCIL decision-making.
- Compose correspondence independently on varied subjects requiring judgment and knowledge.
- Serve as liaison between the professor, SCIL staff, and other university areas; represent them in meetings.
- Coordinate or assist with events logistics including equipment, catering, invitations, and RSVPs.
- Provide business and financial transaction support including managing and reconciling a pCard and expense submissions.
- Required qualifications: Bachelor's degree plus 5 years of relevant experience or equivalent combination; knowledge of administrative principles, university procedures, and confidentiality.
- Strong skills in communication, planning, problem solving, decision making, tact, diplomacy, and ability to maintain executive presence.
- Salary range: $68,000–$75,000 annually, dependent on experience.
- No driving required; work performed in an office environment.
Program Manager Full Description
Job Profile:Administrative Operations Specialist 3
Job Family:Administrative Operations
Time Type:Full time
Max Pay - Depends on experience:$75,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description:
Position Salary Range:
$68,000-$75,000
Job Description:
Coordinates multiple tasks simultaneously and autonomously which includes project management for the Spark Center for Innovation in Learning, executive support for a Distinguished Professor of Practice, and complex administrative duties of a responsible, sensitive and confidential nature requiring considerable independence of action in support of a Distinguished Professor of Practice in the Watts College of Public Service and Community Solutions.
Essential Duties:
- Manages multiple high-priority activities requiring considerable coordination and follow-through to meet requirements.
- Coordinates professor's involvement in University initiatives such as the Spark Center for Innovation in Learning (SCIL), neuroscience investment and research initiatives, and other University events and activities.
- Provides administrative support for professor; maintains professor's calendar; coordinates, submits for approval, and arranges travel; compiles, prepares and maintains background material related to meetings; events and travel; tracks follow-up.
- Works with SCIL Executive Director to develop project details, implementation and budgets; does follow-up on professor meetings and events related to SCIL.
- Analyzes administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements.
- Assists in development and distribution of relevant reports, research findings and other data to assist in SCIL decision making and operations.
- Independently composes correspondence on a variety of subjects requiring judgment, originality and knowledge of the issues involved.
- Represents the professor or SCIL staff at meetings, serves as a liaison between the professor and other areas of engagement within the university.
- Coordinates or assists in coordinating events, including arranging necessary equipment, catering, sending invitations and managing RSVP's.
- Provides business/finance transaction support such as but not limited to managing and reconciling a pCard, submitting tickets for SCIL expenses, etc.
Desired Qualifications:
- Knowledge of administrative principles and practices.
- Knowledge of handling confidential, proprietary and privileged documents and information.
- Knowledge of university practices and procedures.
- Skill in planning, analyzing and coordinating activities and establishing priorities.
- Skill in clear and effective communication, both verbal and written.
- Skill in dealing with a wide range of topics, including confidential or sensitive information.
- Skill in tact and diplomacy and in maintaining effective working relationships.
- Skill in problem solving and decision making; evidence of organizational skills and flexibility; problem solving and decision making; and proactively anticipating requirements and potential problems.
- Ability to manage multiple high-priority projects requiring considerable coordination and follow-through to meet requirements.
- Ability to maintain an executive presence, maturity and sound judgment.
Working Environment:
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
- Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching, and lifting up to 20 pounds.
- Ability to clearly communicate verbally in English, read, and write to perform essential duties.
- Regular activities require the ability to quickly set and change priorities which may include and/or are subject to the resolution of conflicts.
Driving Requirement:Driving is not required for this position.
Location:Campus: Downtown Phoenix
Funding:No Federal Funding
Instructions to Apply:
Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:
https://www.myworkday.com/asu/d/inst/1$9925/9925$14777.htmld
To be considered, your application must include all of the following attachments:
- Cover letter
- Resume/CV
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.
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ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
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