University of the Pacific
Project Support Specialist
🇺🇸 Stockton, CA
🕑 Full-Time
💰 $27 - $35 per Hour
💻 Other
🗓️ August 19th, 2025
Edtech.com's Summary
University of the Pacific is hiring a Project Support Specialist. This role involves providing advanced administrative and project support to the Senior Associate Vice President for Development, managing office operations, fundraising activities, and supporting special projects with high-level coordination and communication.
Highlights
- Serves as the main contact for the Senior Associate Vice President, liaising with university personnel, donors, alumni, and external stakeholders.
- Delivers proactive administrative support including managing projects, committees, events, and preparing reports and presentations.
- Coordinates multiple projects by managing deadlines, budgets, research, and communication tasks.
- Supports Office of Estate and Gift Planning with administrative tasks.
- Requires proficiency in MS Office suite and experience with Banner database.
- Minimum qualifications include a Bachelor’s degree or equivalent experience and five years of senior-level administrative or management work experience.
- Preferred skills include strong communication, customer service, project coordination, confidentiality, and cultural responsiveness.
- Compensation ranges from $26.63 to $35.29 per hour depending on qualifications.
- Work involves occasional evening, weekend hours, and travel; requires a valid driver’s license.
- Committed to diversity, equity, inclusion, and social justice within the university setting.
Project Support Specialist Full Description
Project Support Specialist
Job Title | Project Support Specialist
Union Level |
Department | Univ Development Administration
Campus | Stockton
Posting Number | 201304141P
Full or Part Time | Full Time
Number of Months | 12
Work Schedule | Standard
Position End Date |
Open Date | 08/18/2025
Close Date |
Open Until Filled | Yes
Special Instructions to Applicants | For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship | This position is not eligible for a visa sponsorship now or in the future.
Union Level |
Department | Univ Development Administration
Campus | Stockton
Posting Number | 201304141P
Full or Part Time | Full Time
Number of Months | 12
Work Schedule | Standard
Position End Date |
Open Date | 08/18/2025
Close Date |
Open Until Filled | Yes
Special Instructions to Applicants | For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship | This position is not eligible for a visa sponsorship now or in the future.
Position Summary Information
Primary Purpose | The Project Support Specialist is a key team member that will support office operation, fundraising activities, and special projects of the Senior Associate Vice President for Development.
Essential Functions | Serves as key contact for Senior Associate Vice President, interacting with individuals from all organizational levels and campuses of the University, donors, alumni, major businesses and others in a professional and congenial manner. Provides advanced and proactive administrative support in managing the Senior Associate Vice President’s projects, committees, events, and other activities; preparing agendas, correspondence, presentations, meeting materials, preparation, and final production of reports; and following up on relevant action items ensuring utmost quality and efficiency. Provides high-level project support to members of the Senior Associate Vice Presidents team by performing a variety of activities to support high quality and timely completion of projects, including: Coordinates activities and deadlines and provides proactive research, support and communications for meetings, events and projects. Manages project budgets and tracks relevant information for ongoing reporting. Assists with the collection and compilation of data and fundraising analysis as needed. Provides administrative support for the Office of Estate and Gift Planning. Performs other related duties as assigned.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications | Bachelor’s Degree (Two (2) years of full time experience in the same/similar position is equal to one (1) year of completed post high school education coursework). Five (5) years of work experience providing senior level administrative support and/or management experience.
Preferred Qualifications | In-depth knowledge of administrative support functions and office management principles and procedures. Impeccable follow-through, attention to detail, and commitment to accuracy and high quality work products. Excellent communication, and ability to listen to others, clearly articulate ideas in oral and written form, accurately prepare written business correspondence that is coherent, grammatically correct, effective and professional. Excellent customer service, with strong interpersonal skills and the ability to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm, precise way. Intermediate to advanced skills in MS Office suite, adept at conducting Internet research into project-related issues. Knowledge of project coordination and ability to coordinate multiple projects simultaneously, proactively carries out project support functions, manages time effectively, and has ability to be proactive to anticipate, plan for and communicate needs of the unit. Strong ability to perform duties using highest level of confidentiality and respect for others. Positive can-do attitude and problem-solver with the ability to manage one’s own time and stress. Strong ability to work independently as well as in a team environment. Experience with Banner database. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements | The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/TravelWork is primarily performed in a standard office environment. Work performed during standard business hours. May require evening and weekend hours to complete tasks. Occasional travel may be performed.
Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.
Hiring Range | $26.63 - $35.29 (We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.)
Background Check Statement | All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
Anti-Discrimination/EEO Policy Statement | University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.
Essential Functions | Serves as key contact for Senior Associate Vice President, interacting with individuals from all organizational levels and campuses of the University, donors, alumni, major businesses and others in a professional and congenial manner. Provides advanced and proactive administrative support in managing the Senior Associate Vice President’s projects, committees, events, and other activities; preparing agendas, correspondence, presentations, meeting materials, preparation, and final production of reports; and following up on relevant action items ensuring utmost quality and efficiency. Provides high-level project support to members of the Senior Associate Vice Presidents team by performing a variety of activities to support high quality and timely completion of projects, including: Coordinates activities and deadlines and provides proactive research, support and communications for meetings, events and projects. Manages project budgets and tracks relevant information for ongoing reporting. Assists with the collection and compilation of data and fundraising analysis as needed. Provides administrative support for the Office of Estate and Gift Planning. Performs other related duties as assigned.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications | Bachelor’s Degree (Two (2) years of full time experience in the same/similar position is equal to one (1) year of completed post high school education coursework). Five (5) years of work experience providing senior level administrative support and/or management experience.
Preferred Qualifications | In-depth knowledge of administrative support functions and office management principles and procedures. Impeccable follow-through, attention to detail, and commitment to accuracy and high quality work products. Excellent communication, and ability to listen to others, clearly articulate ideas in oral and written form, accurately prepare written business correspondence that is coherent, grammatically correct, effective and professional. Excellent customer service, with strong interpersonal skills and the ability to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm, precise way. Intermediate to advanced skills in MS Office suite, adept at conducting Internet research into project-related issues. Knowledge of project coordination and ability to coordinate multiple projects simultaneously, proactively carries out project support functions, manages time effectively, and has ability to be proactive to anticipate, plan for and communicate needs of the unit. Strong ability to perform duties using highest level of confidentiality and respect for others. Positive can-do attitude and problem-solver with the ability to manage one’s own time and stress. Strong ability to work independently as well as in a team environment. Experience with Banner database. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements | The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/TravelWork is primarily performed in a standard office environment. Work performed during standard business hours. May require evening and weekend hours to complete tasks. Occasional travel may be performed.
Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.
Hiring Range | $26.63 - $35.29 (We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.)
Background Check Statement | All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
Anti-Discrimination/EEO Policy Statement | University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
- Yes
- No
- * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
- Yes
- No
- * How did you hear about this employment opportunity?
- CSHP Job Posting
- ACCP Job Posting
- Personal Referral
- Pacific Website
- Other
- * Do you have a Bachelor's degree or higher degree? (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post high school education coursework)
- Yes
- No
- * Do you have five (5) years of work experience providing senior-level administrative support and/or management experience?
- Yes
- No
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Other Document
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