Senior Administrative Assistant

🇺🇸 West Lafayette, IN

🕑 Full-Time

💰 TBD

💻 Other

🗓️ September 4th, 2025

Edtech.com's Summary

Purdue University is hiring a Senior Administrative Assistant for the Department of Public Health. The role involves providing high-level administrative support, managing events, drafting and editing correspondence and promotional materials, monitoring budgets, and handling inquiries from various sources.

Highlights

Coordinate events, conduct information searches, and prepare reports.
Draft and edit correspondence, promotional materials, and presentations.
Monitor operating budgets and maintain financial records.
Create agendas, flyers, and maintain the department newsletter and bulletin boards.
Require proficiency in MS Word, Excel, PowerPoint, Outlook, and internet applications.
Require excellent verbal and written communication skills and strong organizational abilities.
Must handle multiple tasks, maintain confidentiality, and meet deadlines.
High school diploma/GED and four years of administrative support experience required.
Collaborate with university personnel at all levels to support department needs.
Position is non-exempt, eligible for overtime, with a background check required; Purdue will not sponsor employment authorization.

Senior Administrative Assistant Full Description

Job Summary

The Department of Public Health is seeking a Senior Administrative Assistant. In this position, you will provide high-level administration for an individual, group of professionals, department, program, or other administrative functions. This role independently performs non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports, or handle special projects. You will draft and edit correspondence, promotional materials, or presentations. In this role, you may monitor operating budgets and maintain financial records. This role also handles non-routine inquiries and issues from internal and external sources.

Additional Responsibilities Include:

Creating agendas, flyers, or promotional materials. Maintains department newsletter.
Updating and maintaining bulletin boards, databases, and mailing lists.
Assisting in preparing reports among many other tasks.
Attending departmental events which may occur during evenings and weekends.

What We’re Looking For:
Required:
Education and Experience:

High School Diploma/GED.
Four years of experience in an administrative support role.

Skills Needed:

Excellent verbal and written communication skills.
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
Strong organizational and time management skills, with attention to detail.
Advanced computer and related software skills; including Word, Excel, PowerPoint, Outlook, Internet, etc.
Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
Ability to interpret policies and procedures to proactively resolve issues or improve processes.
Ability to identify problems and implement or recommend solutions.
Strong drafting, proofreading, and editing skills.

Additional Information:

Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-Exempt (Eligible for Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO/EA University.

Original Job Description

Job Summary

Additional Responsibilities Include:

Creating agendas, flyers, or promotional materials. Maintains department newsletter.
Updating and maintaining bulletin boards, databases, and mailing lists.
Assisting in preparing reports among many other tasks.
Attending departmental events which may occur during evenings and weekends.

What We’re Looking For:
Required:
Education and Experience:

High School Diploma/GED.
Four years of experience in an administrative support role.

Skills Needed:

Excellent verbal and written communication skills.
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
Strong organizational and time management skills, with attention to detail.
Advanced computer and related software skills; including Word, Excel, PowerPoint, Outlook, Internet, etc.
Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
Ability to interpret policies and procedures to proactively resolve issues or improve processes.
Ability to identify problems and implement or recommend solutions.
Strong drafting, proofreading, and editing skills.