Edtech.com's Summary

Purdue University is hiring a Senior Administrative Assistant to support undergraduate Agriculture student advising, curriculum, and retention efforts. This role coordinates data reports, manages correspondence, organizes events and meetings, and provides logistical and technical support to students, staff, faculty, and the Office of Academic Programs.

Highlights

Provide administrative support to the Senior Assistant Director and Student Success Specialist.
Act as schedule deputy for all Agriculture courses and backup for additional areas.
Assist with logistical needs for courses and coordinate Curriculum Student Relations Committee meetings.
Organize and track degree audits and assist with undergraduate graduation clearance.
Maintain and update website content and online databases related to the position.
Reconcile travel expenses using Concur software.
Perform occasional backup duties for other support staff positions.
Require high school diploma or GED and three years of administrative support experience.
Must have advanced skills in Word, Excel, PowerPoint, Outlook, and internet applications.
Strong communication, organizational, time management, and problem-solving skills are essential.

Senior Administrative Assistant Full Description

Job Summary

As the Senior Administrative Assistant, you will support undergraduate Agriculture student advising, curriculum, and retention efforts. Through careful planning and thoughtful communication, this position coordinates data reports, prepares correspondence to students, staff and partners, coordinates events and meetings, and provides logistical and technical support as needed to serve the goals and initiatives of College of Agriculture students, staff, faculty, and the Office of Academic Programs as a whole. In addition to duties already outlined, you will be responsible for the following:

Providing administrative support for the Senior Assistant Director and the Student Success Specialist
Acting as schedule deputy for all AGR courses; serving as backup schedule deputy for additional areas as needed
Assisting with logistical needs for courses taught by the Senior Assistant Director and Student Success Specialist
Recording meeting minutes and manage documents for Curriculum Student Relations Committee
Assisting with commencement by organizing and tracking degree audits and assisting with review of undergraduate candidates for graduation/degree clearance
Maintaining and updating website content for web pages and online databases related to position
Reconciling travel expenses using Concur
Providing occasional backup for other support staff positions
Other duties as assigned by the Senior Associate Dean & Director of Academic Programs

What We're Looking For:

High school diploma/GED
3 years of experience in an administrative support role
Excellent verbal and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
Ability to interpret policies and procedures to proactively resolve issues or improve processes
Ability to identify problems and implement or recommend solutions
Drafting, proofreading and editing skills

What We'd Like You to Know:

To learn more about Purdue’s benefits summary
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EO/EA University.

Original Job Description

Job Summary

Providing administrative support for the Senior Assistant Director and the Student Success Specialist
Acting as schedule deputy for all AGR courses; serving as backup schedule deputy for additional areas as needed
Assisting with logistical needs for courses taught by the Senior Assistant Director and Student Success Specialist
Recording meeting minutes and manage documents for Curriculum Student Relations Committee
Assisting with commencement by organizing and tracking degree audits and assisting with review of undergraduate candidates for graduation/degree clearance
Maintaining and updating website content for web pages and online databases related to position
Reconciling travel expenses using Concur
Providing occasional backup for other support staff positions
Other duties as assigned by the Senior Associate Dean & Director of Academic Programs

What We're Looking For:

High school diploma/GED
3 years of experience in an administrative support role
Excellent verbal and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
Ability to interpret policies and procedures to proactively resolve issues or improve processes
Ability to identify problems and implement or recommend solutions
Drafting, proofreading and editing skills

What We'd Like You to Know:

To learn more about Purdue’s benefits summary
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EO/EA University.

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Senior Administrative Assistant Full Description

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