Illinois Institute of Technology
Senior Program Coordinator – Chicago-Kent College of Law
🇺🇸 Chicago, IL
🕑 Full-Time
💰 $50K
💻 Project Management
🗓️ June 26th, 2025
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Salesforce
Edtech.com's Summary
Illinois Institute of Technology is hiring a Senior Program Coordinator for the Chicago-Kent College of Law. This role manages graduate law school enrollment and admissions records, provides senior coordination, administrative, and legal support for the Associate Dean, and serves as the Designated School Official and Alternate Responsible Officer for international student immigration. The position also supports budget tracking, contract drafting, and advises international students on bar eligibility and certifications.
Highlights
- Manages LL.M., exchange, and international certificate student applications using CRM software and Excel.
- Maintains admissions data and scholarship tracking in higher education administrative software.
- Serves as Designated School Official (DSO) and Alternate Responsible Officer (ARO) for international student visas and related immigration processes.
- Assists with degree audits, state bar certification procedures, and responds to student inquiries about registration and tuition.
- Coordinates orientation and social events for international graduate and exchange law students.
- Supports the Associate Dean with drafting and negotiating international collaboration agreements.
- Requires proficiency in MS Word, Excel, Outlook, PowerPoint, Google Suite, Blackboard, Salesforce, and familiarity with SEVIS.
- Bachelor’s degree or equivalent experience required; JD candidate or law graduate preferred.
- Communicates with domestic and international students, faculty, external partner institutions, and university departments.
- Benchmark salary approximately $50,000; full-time exempt position with tuition reimbursement eligibility.
Senior Program Coordinator – Chicago-Kent College of Law Full Description
Senior Program Coordinator – Chicago-Kent College of Law
Position Title | Senior Program Coordinator – Chicago-Kent College of Law
Requisition # | S01460P
FLSA | Exempt
Location | IIT-Downtown Campus (DTC), Chicago, IL
Department | CK International Law
GENERAL DESCRIPTION
Serves as operations Sr. Coordinator for the Office of International Law & Policy (OILP) at Chicago-Kent College of Law – Illinois Institute of Technology located within the Conviser Law Center. Provides senior coordination, administrative, and legal support for the Associate Dean, liaising with the main university campus and law school offices. Manages graduate law school enrollment and admissions records, provides support for legal services, and assists with budget tracking and account reimbursements. Serves as the front-line service provider to domestic and international incoming and current graduate law students and alumni. Serves as the Designated School Official (DSO) and Alternate Responsible Officer (ARO) for the entire law school. DSO and ARO certificates and training will be provided upon hire. A JD candidate or law school graduate is preferred due to responsibilities associated with immigration certifications, contract drafting, and advising international law students on bar eligibility coursework and certifications. This is a full-time position eligible for tuition reimbursement.
Benefits | Our commitment to employee well-being is reflected in our competitive benefits package located here: https://www.iit.edu/hr/benefits
COMMUNICATIONS
Requires excellent written and verbal communication skills, strong organizational skills, and ability to supervise staff This position communicates with domestic and international students and senior lawyers, external partner institutions, and the main Illinois Tech campus as well as law school departments. Crafts informative emails for students regarding school policies and procedures and gives presentations to prospective and current students.
CUSTOMER SERVICE
Provides student service for current students, faculty, and staff throughout the law school and broader Illinois Tech university, as well as to current partners, prospective partners, prospective students, and other external organizations as required.
Special Schedule Requirements | N/A
EEOC Statement | Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Requisition # | S01460P
FLSA | Exempt
Location | IIT-Downtown Campus (DTC), Chicago, IL
Department | CK International Law
GENERAL DESCRIPTION
Serves as operations Sr. Coordinator for the Office of International Law & Policy (OILP) at Chicago-Kent College of Law – Illinois Institute of Technology located within the Conviser Law Center. Provides senior coordination, administrative, and legal support for the Associate Dean, liaising with the main university campus and law school offices. Manages graduate law school enrollment and admissions records, provides support for legal services, and assists with budget tracking and account reimbursements. Serves as the front-line service provider to domestic and international incoming and current graduate law students and alumni. Serves as the Designated School Official (DSO) and Alternate Responsible Officer (ARO) for the entire law school. DSO and ARO certificates and training will be provided upon hire. A JD candidate or law school graduate is preferred due to responsibilities associated with immigration certifications, contract drafting, and advising international law students on bar eligibility coursework and certifications. This is a full-time position eligible for tuition reimbursement.
Benefits | Our commitment to employee well-being is reflected in our competitive benefits package located here: https://www.iit.edu/hr/benefits
COMMUNICATIONS
Requires excellent written and verbal communication skills, strong organizational skills, and ability to supervise staff This position communicates with domestic and international students and senior lawyers, external partner institutions, and the main Illinois Tech campus as well as law school departments. Crafts informative emails for students regarding school policies and procedures and gives presentations to prospective and current students.
CUSTOMER SERVICE
Provides student service for current students, faculty, and staff throughout the law school and broader Illinois Tech university, as well as to current partners, prospective partners, prospective students, and other external organizations as required.
Special Schedule Requirements | N/A
EEOC Statement | Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Qualifications
Education & Experience
Bachelor’s degree in any related field (or equivalent combination of education and experience). Requires intelligence, flexibility, initiative, and a willingness to patiently help domestic and international students at the graduate level, many of whom do not speak English as a native language.
Knowledge & Skills
MS Word, Excel, Outlook, PowerPoint, Google Suite applications, Blackboard, Salesforce; strong organizational skills to keep track of current and prospective student information and to deal with budgetary matters, strong cross-cultural skills and sensitivities; overseas experience a plus; (Student and Exchange Visitor Information System)and other immigration-related experience a plus.
SUPERVISION & BUDGET AUTHORITY | May supervise junior office personnel and student workers on occasion.
Physical Environment and Requirements | Prolonged periods sitting at a desk and working on a computer on various tasks, assignments, and virtual meetings – virtual and/or audio, etc. 70% Require attending in-person with various individuals within the Chicago-Kent College of Law work area and, on occasion, other work areas located in the Conviser Law Center. 20% Occasional walking, bending, or reaching as needed to access files or office supplies, including the ability to lift to 15 pounds as necessary. 10%
Bachelor’s degree in any related field (or equivalent combination of education and experience). Requires intelligence, flexibility, initiative, and a willingness to patiently help domestic and international students at the graduate level, many of whom do not speak English as a native language.
Knowledge & Skills
MS Word, Excel, Outlook, PowerPoint, Google Suite applications, Blackboard, Salesforce; strong organizational skills to keep track of current and prospective student information and to deal with budgetary matters, strong cross-cultural skills and sensitivities; overseas experience a plus; (Student and Exchange Visitor Information System)and other immigration-related experience a plus.
SUPERVISION & BUDGET AUTHORITY | May supervise junior office personnel and student workers on occasion.
Physical Environment and Requirements | Prolonged periods sitting at a desk and working on a computer on various tasks, assignments, and virtual meetings – virtual and/or audio, etc. 70% Require attending in-person with various individuals within the Chicago-Kent College of Law work area and, on occasion, other work areas located in the Conviser Law Center. 20% Occasional walking, bending, or reaching as needed to access files or office supplies, including the ability to lift to 15 pounds as necessary. 10%
Certifications and Licenses
List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred. | N/A
Key Responsibility
Tracks and maintains files and documents related to LL.M., exchange, and international certificate student applications using both a CRM software and an Excel spreadsheet. Enters and maintains admissions data into student data into a higher education administrative software. Tracks and reports scholarships and student arrival status. Creates and maintains administrative memos and presentations as needed. Assists with degree audits and state bar certification procedures. Respond to student inquiries regarding registration and tuition, as well as assist students on a broad range of issues. Assists with departmental budgets.
Percentage Of Time | 30
Key Responsibility | Serves as the DSO and ARO for international students at Chicago-Kent applying for student visas. Sends the financial affidavit to students, and guides them throughout the process of obtaining an application to apply for a student visa. Creates the student visa applications in SEVIS, managing relevant records and documents.
Percentage Of Time | 30
Key Responsibility | Uses student enrollment information obtained from serving as DSO/ARO and admissions representative to track incoming student arrival status. Uses this arrival status information to assist in the planning and implementation of the orientation program for incoming international graduate and exchange law students, liaising with multiple departments to provide administrative services for incoming students. Assists in the planning of social events for students. Aids the Associate Dean, and other Leadership, in other tasks as needed.
Percentage Of Time | 30
Key Responsibility | Assists the Associate Dean of International Programs with the negotiation and drafting of international collaboration agreements.
Percentage Of Time | 10
Tracks and maintains files and documents related to LL.M., exchange, and international certificate student applications using both a CRM software and an Excel spreadsheet. Enters and maintains admissions data into student data into a higher education administrative software. Tracks and reports scholarships and student arrival status. Creates and maintains administrative memos and presentations as needed. Assists with degree audits and state bar certification procedures. Respond to student inquiries regarding registration and tuition, as well as assist students on a broad range of issues. Assists with departmental budgets.
Percentage Of Time | 30
Key Responsibility | Serves as the DSO and ARO for international students at Chicago-Kent applying for student visas. Sends the financial affidavit to students, and guides them throughout the process of obtaining an application to apply for a student visa. Creates the student visa applications in SEVIS, managing relevant records and documents.
Percentage Of Time | 30
Key Responsibility | Uses student enrollment information obtained from serving as DSO/ARO and admissions representative to track incoming student arrival status. Uses this arrival status information to assist in the planning and implementation of the orientation program for incoming international graduate and exchange law students, liaising with multiple departments to provide administrative services for incoming students. Assists in the planning of social events for students. Aids the Associate Dean, and other Leadership, in other tasks as needed.
Percentage Of Time | 30
Key Responsibility | Assists the Associate Dean of International Programs with the negotiation and drafting of international collaboration agreements.
Percentage Of Time | 10
Posting Information
Work Hours | Monday through Friday, 8:30 a.m. to 5:00 p.m.
Position Category | Full Time
Posting Date | 06/25/2025
Closing Date |
Posted Until Filled | Yes
Quicklink for Posting | https://iit7.peopleadmin.com/postings/11329
Position Category | Full Time
Posting Date | 06/25/2025
Closing Date |
Posted Until Filled | Yes
Quicklink for Posting | https://iit7.peopleadmin.com/postings/11329
Budget Information
Budget Amount
Benchmark Amount | $50,000
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
- Resume
- Cover Letter
Optional Documents
- Letter of Recommendation
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