Edtech.com's Summary

Utah State University is hiring a Staff Assistant II. The role involves managing a wide range of administrative tasks such as handling phone calls, emails, scheduling, and data entry. It also requires maintaining financial records, generating budget reports, organizing events, and assisting with 4-H program enrollments. The position demands a motivated individual capable of independent work and multitasking.

Highlights

Manage standard office duties and respond to communications professionally.
Maintain financial records and prepare monthly budget reports.
Coordinate and assist with the organization of programs and events.
Update office website and social media content.
High school diploma or GED required, plus two years of office experience or associate degree.
Bachelor’s degree and knowledge of cooperative extension services preferred.
Self-motivation and demonstrated ability to prioritize tasks independently.
Salary with excellent benefits.

Staff Assistant II - Uintah County Full Description

Overview:

USU Extension in Uintah County is seeking a motivated and positive person to join our team as Staff Assistant II in Vernal, Utah. Hours are Monday-Friday, 8am-5pm (1 hour break) at 40 hours per week. Work in the evenings/weekend may be required occasionally. A successful applicant must be self-motivated to independently handle a large and varied administrative workload. A helpful, service-oriented attitude is required, with good conflict resolution skills. Responsibilities:

Assume standard office duties, including answering phones, word processing, editing, copying/scanning, mailing, email communication, scheduling, filing, spreadsheets, and data entry.
Respond to information requests, office visits, telephone calls, emails, and correspondence promptly, professionally, and courteously.
Maintain and reconcile routine accounting records, including monthly ledgers, budgets, financial reporting system reports, and county account statements. Generate monthly budget reports, track county and university purchases, and submit county billing and claims for payment.
Prepare various reports, such as financial, enrollment, event reporting, and travel paperwork.
Keep the office website and social media platforms current, accurate, and engaging.
Assist USU Extension faculty/staff in the organization and logistics of programs and events, including meetings, youth events, community activities, and office functions.
Assist in developing and preparing promotional materials for community outreach programs, including educational materials, mailings, advertising flyers, brochures, banners, and postcards.
Assist adults and youth with 4-H enrollment and online registration for events. Maintain 4-H enrollments and event registration through the 4-H database (ZSuite).
Greet and direct visitors, ensuring a positive and professional experience.
Sort, screen, and distribute incoming and outgoing mail.
Arrange maintenance of office equipment and coordinate necessary repairs.
Compose and word-process various standard documents and correspondence as needed.
Provide administrative support, including scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
Assist staff/faculty with other duties reasonably related to the above functions or as assigned.

Qualifications:
Minimum Qualifications:

High school diploma or GED required.
Two years of experience in an office setting or an associate degree/vocational training.
Offer contingent upon successful completion of background check.

Preferred Qualifications:

Bachelor’s degree.
Four years of work experience as an administrative assistant.
Knowledge of cooperative extension services.

Knowledge, Skills, and Abilities:

Self-motivated and able to independently prioritize and complete a variety of tasks without direct supervision.
Demonstrated professional work manner and ethic.
Demonstrated ability to work with diverse populations.
Excellent budget tracking skills.
Strong work ethic and positive personality.
Strong attention to detail and good eye for aesthetic work.
Strong editing skills.

Required Documents:
Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
Name and contact information for 3 professional references to be entered into Candidate Profile
Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.** Advertised Salary: Commensurate with experience, plus excellent benefits ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

*updated 02/2025 Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023

Original Job Description

Overview:

Assume standard office duties, including answering phones, word processing, editing, copying/scanning, mailing, email communication, scheduling, filing, spreadsheets, and data entry.
Respond to information requests, office visits, telephone calls, emails, and correspondence promptly, professionally, and courteously.
Maintain and reconcile routine accounting records, including monthly ledgers, budgets, financial reporting system reports, and county account statements. Generate monthly budget reports, track county and university purchases, and submit county billing and claims for payment.
Prepare various reports, such as financial, enrollment, event reporting, and travel paperwork.
Keep the office website and social media platforms current, accurate, and engaging.
Assist USU Extension faculty/staff in the organization and logistics of programs and events, including meetings, youth events, community activities, and office functions.
Assist in developing and preparing promotional materials for community outreach programs, including educational materials, mailings, advertising flyers, brochures, banners, and postcards.
Assist adults and youth with 4-H enrollment and online registration for events. Maintain 4-H enrollments and event registration through the 4-H database (ZSuite).
Greet and direct visitors, ensuring a positive and professional experience.
Sort, screen, and distribute incoming and outgoing mail.
Arrange maintenance of office equipment and coordinate necessary repairs.
Compose and word-process various standard documents and correspondence as needed.
Provide administrative support, including scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
Assist staff/faculty with other duties reasonably related to the above functions or as assigned.

Qualifications:
Minimum Qualifications:

High school diploma or GED required.
Two years of experience in an office setting or an associate degree/vocational training.
Offer contingent upon successful completion of background check.

Preferred Qualifications:

Bachelor’s degree.
Four years of work experience as an administrative assistant.
Knowledge of cooperative extension services.

Knowledge, Skills, and Abilities:

Self-motivated and able to independently prioritize and complete a variety of tasks without direct supervision.
Demonstrated professional work manner and ethic.
Demonstrated ability to work with diverse populations.
Excellent budget tracking skills.
Strong work ethic and positive personality.
Strong attention to detail and good eye for aesthetic work.
Strong editing skills.

Required Documents:
Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
Name and contact information for 3 professional references to be entered into Candidate Profile
Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.** Advertised Salary: Commensurate with experience, plus excellent benefits ADA:

*updated 02/2025 Notice of Non-discrimination:

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023

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Staff Assistant II - Uintah County

Edtech.com's Summary

Staff Assistant II - Uintah County Full Description

Director, Business Development

Executive Director, Business Planning and Operations

Assistant Director of Operations & Member Services

Director of Education

Admissions Operations Manager