University of South Carolina
System Program Coord.& Contract Mgr.
🇺🇸 Columbia, SC
🕑 Full-Time
💰 $72K
💻 Project Management
🗓️ June 25th, 2025
Edtech.com's Summary
University of South Carolina is hiring a System Program Coordinator & Contract Manager. The role involves managing systemwide procurement processes, assisting with contract administration, and advising the university community on procurement policies to optimize organizational objectives.
Highlights
- Develops and manages contract administration process systemwide.
- Reviews term contract files and generates expenditure reports and analyses.
- Coordinates service delivery and acts as liaison for systemwide procurement communications and problem resolution.
- Maintains accurate website content and develops training modules for purchasing processes.
- Assists with Purchasing Card Program audits and follow-ups for corrective action.
- Requires proficiency in Microsoft Office and working knowledge of financial reporting systems.
- Requires bachelor's degree and four or more years of related experience or equivalent certification/training.
- Preferred knowledge of university procurement policies and South Carolina Consolidated Procurement Code.
- Starting salary approved at $72,093 with a full-time 37.5 hour/week schedule.
- Position falls under Division of Administration and Finance, DAF Purchasing and Central Supply department.
System Program Coord.& Contract Mgr. Full Description
System Program Coord.& Contract Mgr.
Please see Special Instructions for more details.
This posting is a re-advertisement. Applications previously submitted are all being considered. Previous applicants do not need to reapply.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 24, 2025.
Posting Number | STA00340PO25
Job Family | Procurement and Inventory Control
Job Function | Procurement
USC Market Title | Contract Administrator
Link to USC Market Title | https://uscjobs.sc.edu/titles/186636
Job Level | P4 - Professional
Business Title (Internal Title) | System Program Coord.& Contract Mgr.
Campus | Columbia
Work County | Richland
College/Division | Division of Administration and Finance
Department | DAF Purchasing and Central Supply
State Pay Band | 8
Approved Starting Salary | $72,093
Advertised Salary Range | $72,093
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Other Professional
Posting Number | STA00340PO25
Job Family | Procurement and Inventory Control
Job Function | Procurement
USC Market Title | Contract Administrator
Link to USC Market Title | https://uscjobs.sc.edu/titles/186636
Job Level | P4 - Professional
Business Title (Internal Title) | System Program Coord.& Contract Mgr.
Campus | Columbia
Work County | Richland
College/Division | Division of Administration and Finance
Department | DAF Purchasing and Central Supply
State Pay Band | 8
Approved Starting Salary | $72,093
Advertised Salary Range | $72,093
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Other Professional
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Provides systemwide technical and professional services. Manages the service delivery process associated with all aspects of procurement and assisting with contract administration. Assisting and advising the sytemwide University community on procurement policies and regulations as it relates to the acquisitions of items required for departmental operations and optimizing procurement processes to support organizational objectives.1
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Knowledge of University policies and procedures as it relates to procurement.
Knowledge/Skills/Abilities
Knowledge of laws, regulations, policies and procedures relevant to area of employment. Knowledge of University policies and procedures as it relates to procurement. A knowledge of University funding sources and SC Consolidated Code. Proficiency in computer operations and working knowledge of Microsoft Office required. Ability to collect, compile and assemble information in a clear and concise manner; to present ideas effectively, orally and in writing; to organize and maintain data (computer and hardcopy) effectively; ability to establish and maintain working relationships; communicate effectively with systemwide department personnel and general public.
Provides systemwide technical and professional services. Manages the service delivery process associated with all aspects of procurement and assisting with contract administration. Assisting and advising the sytemwide University community on procurement policies and regulations as it relates to the acquisitions of items required for departmental operations and optimizing procurement processes to support organizational objectives.1
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Knowledge of University policies and procedures as it relates to procurement.
Knowledge/Skills/Abilities
Knowledge of laws, regulations, policies and procedures relevant to area of employment. Knowledge of University policies and procedures as it relates to procurement. A knowledge of University funding sources and SC Consolidated Code. Proficiency in computer operations and working knowledge of Microsoft Office required. Ability to collect, compile and assemble information in a clear and concise manner; to present ideas effectively, orally and in writing; to organize and maintain data (computer and hardcopy) effectively; ability to establish and maintain working relationships; communicate effectively with systemwide department personnel and general public.
Job Duties
Job Duty
Systemwide responsibility of developing and managing an effective contract administration process. Reviews term contract files for completeness and accuracy. Generates reports and analysis from financial systems to provide insight into contract expenditures and trends. Fosters a culture of compliance by ensuring all staff are aware of contract management policies and procedures. Assists procurement officials with aspects of contract administration.
Essential Function | Yes
Percentage of Time | 40Job Duty | Coordinates and reviews the effectiveness of service delivery processes for programs delivered by the Purchasing Department. Assists with systemwide communications to affected parties related to change management. Acts as liaison with systemwide business personnel in departments for effective problem resolution.
Essential Function | Yes
Percentage of Time | 25Job Duty | Ensures all website content is accurate and current. Develops standardized training modules for new employees. Develops on-going informational and training modules on Purchasing processes for the University systemwide business community. Provides feedback to employees and the Director of Purchasing.
Essential Function | Yes
Percentage of Time | 15Job Duty | Conduct special projects at management’s request; prepares and presents reports and perform other duties as required.
Essential Function | Yes
Percentage of Time | 10Job Duty | Assists with the Purchasing Card Program and other audits as required to troubleshoot, perform audits and identify exceptions. Follow up with systemwide departmental liaisons for corrective action.
Essential Function | Yes
Percentage of Time | 10
Systemwide responsibility of developing and managing an effective contract administration process. Reviews term contract files for completeness and accuracy. Generates reports and analysis from financial systems to provide insight into contract expenditures and trends. Fosters a culture of compliance by ensuring all staff are aware of contract management policies and procedures. Assists procurement officials with aspects of contract administration.
Essential Function | Yes
Percentage of Time | 40Job Duty | Coordinates and reviews the effectiveness of service delivery processes for programs delivered by the Purchasing Department. Assists with systemwide communications to affected parties related to change management. Acts as liaison with systemwide business personnel in departments for effective problem resolution.
Essential Function | Yes
Percentage of Time | 25Job Duty | Ensures all website content is accurate and current. Develops standardized training modules for new employees. Develops on-going informational and training modules on Purchasing processes for the University systemwide business community. Provides feedback to employees and the Director of Purchasing.
Essential Function | Yes
Percentage of Time | 15Job Duty | Conduct special projects at management’s request; prepares and presents reports and perform other duties as required.
Essential Function | Yes
Percentage of Time | 10Job Duty | Assists with the Purchasing Card Program and other audits as required to troubleshoot, perform audits and identify exceptions. Follow up with systemwide departmental liaisons for corrective action.
Essential Function | Yes
Percentage of Time | 10
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Essential
Hazardous weather category | Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date | 06/16/2025
Job Open Date | 05/06/2025
Job Close Date | 06/24/2025
Open Until Filled | No
Special Instructions to Applicant | This posting is a re-advertisement. Applications previously submitted are all being considered. Previous applicants do not need to reapply.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 24, 2025.
Quicklink for Posting | https://uscjobs.sc.edu/postings/186938
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date | 06/16/2025
Job Open Date | 05/06/2025
Job Close Date | 06/24/2025
Open Until Filled | No
Special Instructions to Applicant | This posting is a re-advertisement. Applications previously submitted are all being considered. Previous applicants do not need to reapply.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 24, 2025.
Quicklink for Posting | https://uscjobs.sc.edu/postings/186938
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor's degree and 4 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience?
- Yes
- No
- * Do you have knowledge of rules, regulations and provisions of the SC Consolidated Procurement Code, policies and procedures, and professional contract administration?
(Open Ended Question) - * Do you have strong analytical skills and the ability to interpret policies and procedures accurately?
- Yes
- No
Applicant Documents
Required Documents
- Cover Letter
- Resume
- List of References and Contact Information
Optional Documents
- Letter of Recommendation 1
- Letter of Recommendation 2
- Letter of Recommendation 3
- Other Supporting Documents
- Writing Sample(s)/Sample Publications
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