Transfer Coach

Transfer Coach

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Details

 Posting Summary 

Working Title  | Transfer Coach
Role Title  | Education Support Spec III
Role Code  | 29144-FP
FLSA  | Exempt
Pay Band  | 04
Position Number  | 28000829
Agency  | Northern VA Community College
Division  | NV280-Provost Woodbridge
Work Location  | Prince William - 153
Hiring Range  | $65,000 - $75,000
Emergency/Essential Personnel  | No
EEO Category  | B-Professional
Full Time or Part Time  | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-  |
Does this position have a bilingual or multilingual skill requirement or preference?  |
Work Schedule  | Regular work hours are Monday to Friday from 8:30 am to 5:00 pm, with approximately one evening per week and occasional weekend hours. May be required to occasionally travel to off-campus work sites such as other campuses, college sites, or local universities. Eligible for one day of telework per week following successful completion of probationary period and approval of supervisor.
Sensitive Position  | No
Job Description  | General Description:

The Transfer Coach reports to the Associate Dean of Student Success and will provide transfer coaching to students through appointments, drop-in and group sessions. The Transfer Coach will educate students, faculty members and staff on issues related to the transfer process in general and the requirements for receiving universities and colleges. The Transfer Coach will work in collaboration with the office of University Transfer and Initiatives, as well as other campus colleagues to assure robust support for all NOVA students seeking to transfer.

Duties and Tasks:

Engage in direct interactions, relationship building, and both general and transfer advising in support of students. Support the design and facilitation of workshops for faculty members, staff, students, and prospective students on a variety of transfer topics, including the transfer planning process, transfer resources, transfer updates, and Transfer Virginia. Keep accurate, up to date notes with the appropriate student tracking software. Collect data, track outcomes, and produce reports about students seeking to transfer. Meet regularly with colleagues on the Transfer Working Group and Academic Affairs personnel to actively support policy and process improvement in collaboration with central student services. In collaboration with campus Transfer Counselor (if present) coordinate all campus visits, workshops, fairs, and other transfer events featuring four-year colleges and universities. Collaborate with other transfer coaches to develop and disseminate a monthly transfer newsletter/blog. Work with colleagues in Academic Affairs and at other campuses to provide a coordinated college approach to transfer events and communications. Help students identify a transfer institution that is a strong fit for their career goals, financial capabilities, and personal characteristics. Manage the gathering, analysis, interpretation, maintenance, and dissemination of transfer information: GAA, Articulation Agreements, and other transfer agreements held between NOVA and partner institutions. Design and gather data from informal/formal needs assessments to build transfer programs. Serve as a college liaison to university admissions representatives and faculty members, including embedded representatives on the NOVA campuses. Serve as a liaison to any advising teams established in a new advising model. Provide general academic advising to all NOVA students through on demand walk-in advising. Participate in College task forces, pathway councils, leadership committees, and working groups. Participate in regular professional development as required and/or relevant to the assigned work.

Special Assignments  | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications  | KSAs Requirements: Knowledge of student development theories and best advising and coaching practices. Skill in providing academic and transfer coaching and an ability to maintain confidentiality. Ability to discern appropriate instances of confidentiality and effectively communicate this with students. Ability to promote inclusive coaching sessions and a campus climate respectful of diversity and multiculturalism. Ability to utilize interpersonal and problem-solving skills to collaborate and negotiate with students, faculty, staff, parents, members of the community and university representatives. Knowledge of relevant federal, state, VCCS, and college policies and regulations including the Family Education Rights Privacy Act (FERPA), Freedom of Information Act (FOIA), Title IX, and VAWA/SaVE, and Clery legislation. Ability to understand, disseminate, interpret, and communicate college policies and regulations using approved and accepted processes and practices. Demonstrate outstanding oral and written communication skills, including the development of letters, emails, and workshop materials, and the ability to present to and instruct large and small audiences. Ability to initiate, design, implement, and evaluate programs and projects. Ability to collaborate on the development, assessment and reporting of student learning outcomes and other assessment measures. Knowledge of both general and specific transfer-out processes and policies, as well as a working knowledge of NOVA’s top transfer partners. Ability to provide general academic advising as part of department on-demand services. Ability to conduct responsibilities while demonstrating excellent customer service skills. Knowledge of, and skill in, computer usage including Microsoft Office, e-mail, student information systems, CANVAS, Adobe Acrobat Reader, social media and use of the Internet to complete research. Ability to understand and conceptualize data needs and utilize database systems to generate reports. Ability to occasionally travel to off-campus work sites such as other campuses, college sites, or local universities. Ability to manage multiple tasks in a timely manner in a fast-paced environment. 
Minimum Requirements:Professional experience providing advising to college students or prospective college students. Teaching or workshop facilitation experience. Experience with comprehensive college/university program and event planning, implementation, and evaluation. Experience in providing transfer advising to college students.


Additional Considerations  | Additional Considerations: Experience in academic success coaching or counseling. Bilingual with proficiency in a foreign language frequently spoken in Northern Virginia. Experience utilizing Navigate and PeopleSoft or other student information systems.
Operation of a State Vehicle  | No
Supervises Employees  | No
Required Travel  | n/a

 Posting Detail Information 

Posting Number  | CLS_4010P
Recruitment Type  | General Public - G
Number of Vacancies  | 1
Position End Date (if temporary)  |
Job Open Date  | 09/11/2025
Job Close Date  | 09/29/2025
Open Until Filled  |
Agency Website  | www.nvcc.edu
Contact Name  |
Email  |
Phone Number  |
Special Instructions to Applicants  | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information  | Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit our website. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu. The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Background Check Statement Disclaimer  | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/
EEO Statement  | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement  | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement  | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting  | https://jobs.vccs.edu/postings/88774

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