Edtech.com's Summary

University of Alberta is hiring an Undergraduate Academic Advisor (Nursing). The role guides undergraduate students in the Faculty of Nursing through course selection, degree requirements, academic standing, and transfer or exchange credit decisions. The advisor also assesses and decides on program admission applications and certifies program completion for graduating students.

Highlights

Advise continuing and prospective Nursing students on academic standing, GPA calculations and scenarios, program changes, potential transfer credit, and advanced program planning.
Process program admission applications from inquiry to decision, evaluating domestic and international credentials against admission requirements.
Conduct admissions reporting and maintain a database of international and domestic transfer credit decisions, researching the credit systems of institutions not yet evaluated.
Approve or deny program decisions such as course-overload applications, program interruptions or deceleration, deferred examinations, transfer credits, and study abroad or exchange requests.
Identify, assess, refer, and advocate for students at risk, and explain the alternatives and possible consequences of their academic decisions.
Complete convocation clearing for graduates and certify to the College of Registered Nurses of Alberta that students can write the NCLEX and receive Temporary Practice Permits.
Monitor student registrations and track students who are out of sequence in their programs.
Undergraduate degree and/or a diploma in an appropriate area, with at least two years of program or administrative coordination experience and a thorough understanding of databases and database integrity.
PeopleSoft (student) experience is a strong asset, and Campus Solutions, University Academic Calendar, and data monitoring experience are preferred.
Pay of $56,626.68 to $76,909.20 per year for a 35-hour week, in-person at North Campus in Edmonton, in a one-year-plus-one-day term position.

Undergraduate Academic Advisor (Nursing) Full Description

About the Job

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of one year plus one day.

Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.

As an Academic Advisor within the Faculty of Nursing, you’ll play a vital role in guiding students through their academic journey, helping them navigate complex decisions with confidence. You'll be the go-to expert for tackling non-routine queries, from course selection to understanding academic policies, ensuring students make informed choices every step of the way.

You'll assess applications based on established procedures, and provide clear guidance on degree requirements, academic standing, deadlines, and the acceptance of exchange or transfer credits. Monitoring student registrations and keeping track of students who are out of sequence will also be part of your responsibilities, ensuring that all students stay on track with their academic goals.

Additionally, you'll provide advice on academic exchanges and course transfers, offering students opportunities to broaden their horizons. And when life outside the classroom presents challenges, you'll be there to listen, providing advice and connecting students to the resources they need for support.

With a focus on both academic success and student well-being, you'll make a lasting impact on the future of every student you work with.

Responsibilities

Application Assessment

Processes applications for program admission from inquiry to decision stage. Ensures completeness of required information.
Conducts admissions reporting, including collecting and analyzing data to inform decision making processes.
Evaluates and makes decisions on applications for admission ensuring program admission requirements are met.
Evaluates domestic and international credentials.
Participates in documentation and procedure development.
Conducts research into the credit and course level systems for institutions and courses that have not yet been evaluated; develops and maintains a database of international and domestic transfer credit decisions.

Program Advising (Post-Acceptance)

Advises continuing and prospective students on program related matters such as: advising on academic standing, providing GPA calculations and scenarios, advising on program changes, advising on potential transfer credit and performing advanced program planning.
Identifies, assesses, refers and advocates for students at risk.
Provides students with information about alternatives, limitations and possible consequences of academic decisions.

Program Decisions

Approves/denies program decisions such as: course-overload applications, requests for program interruption or deceleration, change of route, deferred examination applications, transfer credits, requests for student abroad and exchange programs.

Convocation/Program Completion

Completes convocation clearing for graduates to ensure full degree requirements are met.
Verifies program completion and certifies to the College of Registered Nurses of Alberta (CRNA) students can write the National Council Licensure Examination (NCLEX) and receive their Temporary Practice Permits to legally work in Canada.
Advises students of any program deficiencies and the consequences.

Qualifications

Undergraduate degree and/or a diploma in an appropriate area demonstrated with experience in course administration.
Minimum 2 years’ experience with program/administrative coordination.
Thorough understanding of databases and database integrity procedures is necessary.
Strong knowledge of University policies and procedures, affiliated partners and University business and academic scheduling procedures.
Problem solving and troubleshooting is necessary.
Able to work in a team setting as well as independently.
Able to organize oneself efficiently and effectively.
Able to meet tight deadlines and able to recognize timelines of other areas.
Excellent at clearly communicating with various parties (externally and internally) using a variety of methods including phone, remote, email, and in person.
Familiarity and good understanding of the principles and practices of providing excellent customer service and ability to implement these principles and practices in a positive, encouraging manner.
Ability to work in a fast-paced environment.
Experience with PeopleSoft (student) a strong asset.
Experience with University Academic Calendar and Campus Solutions preferred.
Experience with data monitoring preferred.
Training in mental health and suicide prevention (Mental Health First Aid, ASSIST Training) is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

About the Team

The Faculty of Nursing is ranked #1 in Western Canada and #7 globally (QS World Rankings). It offers five CASN-accredited undergraduate programs and multiple graduate programs, including a PhD in Nursing. With over 1,700 students and strong partnerships across Alberta, the faculty leads innovative, high-impact research to meet the health needs of diverse communities and address global health challenges.

Let me find your next job.

Thanks - you're signed up.

Undergraduate Academic Advisor (Nursing)

Edtech.com's Summary

Undergraduate Academic Advisor (Nursing) Full Description

Behavioral Intervention Case Manager

MESA Engineering Support Services Advisor

Case Manager, Dean of Students Office, Student Affairs

Undergraduate Academic Advisor: Apex Specialist

Advising Assistant - College of Natural Sciences & Math