Chapman University
UPB Program Assistant
🇺🇸 Orange, CA
🕑 Part-Time
💰 $17 per Hour
💻 Other
🗓️ June 18th, 2025
Canva
Edtech.com's Summary
Chapman University is hiring a UPB Program Assistant. The role involves providing administrative support to the University Program Board's executive board, enhancing the Committee Member experience, aiding in program execution, and fostering stronger connections between students and the university through effective communication and event coordination.
Highlights
- Provide administrative support to ensure efficient office operations.
- Create weekly newsletters for Committee Members with updates and event information.
- Plan and execute monthly bonding events for inclusivity among Committee Members.
- Transcribe and distribute meeting minutes for executive and committee meetings.
- Manage and update Committee Member resources to track attendance and requirements.
- Support Executive Board in program production, including large-scale events and tabling initiatives.
- Maintain positive relationships with campus departments and stakeholders.
- Participate actively in UPB executive board and committee member meetings.
- Required qualifications include Microsoft Office skills, strong communication, event programming experience, and ability to work independently with professionalism.
- Compensation is $16.50 per hour with a commitment of up to 10 hours weekly during academic terms.
UPB Program Assistant Full Description
UPB Program Assistant
Student Title Classification Information
Quick Link | https://chapman.peopleadmin.com/postings/37428
Job Number | SE127324
Job Number | SE127324
Position Information
Department or Unit Name | University Program Board
Position Headcount | 1
Position Title | UPB Program Assistant
Academic Year | Academic Year 2025-2026
Term or Semester | All Academic Year
Is this Role for an Undergrad or Grad Student? | Undergrad
Anticipated Pay Range | $16.50 - $16.50
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done? | Orange
Approved Supervisor | David Bryant
Supervisor Email | davbryant@chapman.edu
Position Headcount | 1
Position Title | UPB Program Assistant
Academic Year | Academic Year 2025-2026
Term or Semester | All Academic Year
Is this Role for an Undergrad or Grad Student? | Undergrad
Anticipated Pay Range | $16.50 - $16.50
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done? | Orange
Approved Supervisor | David Bryant
Supervisor Email | davbryant@chapman.edu
Scheduling
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Desired Start Date | 07/07/2025
Projected End Date | 05/24/2026
Average number of hours per week | Up to 10 Hrs
Projected End Date | 05/24/2026
Average number of hours per week | Up to 10 Hrs
Position Summary Information
Job Description Summary
The University Program Board (UPB) Program Assistant is a member of the UPB executive board. In support of the Student Affairs Learning Outcomes, the Program Assistant is responsible for implementing and enhancing UPB’s Committee Member (CM) experience, ensuring that UPB realizes its mission of enhancing student life, and assisting with program needs and desires. Through the execution of the responsibilities below, the Program Assistant helps UPB build a stronger connection between Chapman students and their university.
Responsibilities
General Responsibilities:
Provides administrative support to ensure efficient operation of the office. Create UPB’s weekly newsletter for Committee Members which includes updates, upcoming events, and program sign-up sheets. Plan and execute monthly CM bondings for UPB committee members to create an inclusive and welcoming environment. Transcribe and distribute weekly exec and bi-weekly UPB All meeting minutes and other meeting minutes where applicable in an organized and timely manner Manage and update CM resources, documents, and grids to ensure Committee Members are meeting their point and attendance requirements. Offer support to the Executive Board with the execution and production of programs including, but not limited to, large-scale, tabling initiatives, and internal development. Maintain a positive working relationship with other campus departments. Advance UPB’s relationship and image with other on-campus stakeholders. Actively participate in weekly UPB executive board meetings and bi-weekly committee member meetings Maintain a positive working relationship with UPB Chair, Graduate Advisor, Advisor(s), executive board members, and committee members. Prepare for and attend weekly meetings with UPB Chair. Support UPB by performing tasks related to organization and strong communication. Maintain organization and inventory of UPB supplies, merchandise, etc. Assume additional responsibilities and duties as delegated by the Leadership Team.
Time Commitment: Summer work required beginning the week of July 7, 2025. Interterm work required beginning the week of January 5, 2026 (tentative). Work approximately 8-10 hours per week during Summer, Interterm and the Fall and Spring semesters. Maintain a minimum of 8 office hours per week in Fall, Interterm and Spring. Attend weekly Executive Board meetings. Attend bi-weekly CM Friday meetings. Meet weekly 1-1 with the UPB Chair. Assist with tabling initiatives. Attend at least 1 On-Campus Entertainment event and 1 Off-Campus Trips event each month. Attend mandatory UPB programs in the 2024-2025 school year: Fall Concert Midnight Breakfast (Fall & Spring) Spring Sizzle Fall/Spring Speaker Drag Show Orientation DanceAttend the following training days: Transition Day (for New Executive Board): week of May 3, 2025 Start Date: week of July 7, 2025 Executive Board training: week of July 7, 2025 (tentative)
Required Qualifications | Experience with Microsoft Office (ex: Word, Excel, SharePoint, etc) Exceptional intercommunication and interpersonal skills Ability to manage conflict effectively Programming experience, including marketing/PR and event execution High attention to detail and excellent organizational skills Integrity and Commitment Ability to work independently with little supervision and meet deadlines Ability to work in a fast-paced environment and quickly adapt to work evening and weekend hours, as necessary and as new circumstances arrive Outstanding work-ethic and professionalism Ability to use standard office equipment including computer, copier, and telephones Minimum of a 2.5 GPA
Desired Qualifications | Experience with Google Suite, Canva, Notion, and Airtable Effective public speaking skills Demonstrated desire to learn Knowledge of or experience with campus policies and procedures Effectiveness in establishing rapport with Chapman professional staff Experience planning and facilitating meetings and trainings Love for Chapman University Experience as a UPB Director or Committee Member Familiarity with departments and organizations at Chapman Previous diversity or cross-cultural training Ability to lift objects of 45 lbs.
Special Instructions to Applicants |
The University Program Board (UPB) Program Assistant is a member of the UPB executive board. In support of the Student Affairs Learning Outcomes, the Program Assistant is responsible for implementing and enhancing UPB’s Committee Member (CM) experience, ensuring that UPB realizes its mission of enhancing student life, and assisting with program needs and desires. Through the execution of the responsibilities below, the Program Assistant helps UPB build a stronger connection between Chapman students and their university.
Responsibilities
General Responsibilities:
Provides administrative support to ensure efficient operation of the office. Create UPB’s weekly newsletter for Committee Members which includes updates, upcoming events, and program sign-up sheets. Plan and execute monthly CM bondings for UPB committee members to create an inclusive and welcoming environment. Transcribe and distribute weekly exec and bi-weekly UPB All meeting minutes and other meeting minutes where applicable in an organized and timely manner Manage and update CM resources, documents, and grids to ensure Committee Members are meeting their point and attendance requirements. Offer support to the Executive Board with the execution and production of programs including, but not limited to, large-scale, tabling initiatives, and internal development. Maintain a positive working relationship with other campus departments. Advance UPB’s relationship and image with other on-campus stakeholders. Actively participate in weekly UPB executive board meetings and bi-weekly committee member meetings Maintain a positive working relationship with UPB Chair, Graduate Advisor, Advisor(s), executive board members, and committee members. Prepare for and attend weekly meetings with UPB Chair. Support UPB by performing tasks related to organization and strong communication. Maintain organization and inventory of UPB supplies, merchandise, etc. Assume additional responsibilities and duties as delegated by the Leadership Team.
Time Commitment: Summer work required beginning the week of July 7, 2025. Interterm work required beginning the week of January 5, 2026 (tentative). Work approximately 8-10 hours per week during Summer, Interterm and the Fall and Spring semesters. Maintain a minimum of 8 office hours per week in Fall, Interterm and Spring. Attend weekly Executive Board meetings. Attend bi-weekly CM Friday meetings. Meet weekly 1-1 with the UPB Chair. Assist with tabling initiatives. Attend at least 1 On-Campus Entertainment event and 1 Off-Campus Trips event each month. Attend mandatory UPB programs in the 2024-2025 school year: Fall Concert Midnight Breakfast (Fall & Spring) Spring Sizzle Fall/Spring Speaker Drag Show Orientation DanceAttend the following training days: Transition Day (for New Executive Board): week of May 3, 2025 Start Date: week of July 7, 2025 Executive Board training: week of July 7, 2025 (tentative)
Required Qualifications | Experience with Microsoft Office (ex: Word, Excel, SharePoint, etc) Exceptional intercommunication and interpersonal skills Ability to manage conflict effectively Programming experience, including marketing/PR and event execution High attention to detail and excellent organizational skills Integrity and Commitment Ability to work independently with little supervision and meet deadlines Ability to work in a fast-paced environment and quickly adapt to work evening and weekend hours, as necessary and as new circumstances arrive Outstanding work-ethic and professionalism Ability to use standard office equipment including computer, copier, and telephones Minimum of a 2.5 GPA
Desired Qualifications | Experience with Google Suite, Canva, Notion, and Airtable Effective public speaking skills Demonstrated desire to learn Knowledge of or experience with campus policies and procedures Effectiveness in establishing rapport with Chapman professional staff Experience planning and facilitating meetings and trainings Love for Chapman University Experience as a UPB Director or Committee Member Familiarity with departments and organizations at Chapman Previous diversity or cross-cultural training Ability to lift objects of 45 lbs.
Special Instructions to Applicants |
Budget Information
Is Federal work-study required? | With or Without FWS
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
Optional Documents
MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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