Edtech.com's Summary

Arizona State University is hiring an Administrative Associate-PSERC. The role supports the Power Systems Engineering Research Center by performing complex administrative functions including event planning, document preparation, webpage maintenance, and front desk support while working independently under general direction to meet departmental goals.

Highlights

Perform complex administrative duties such as event planning, document preparation, webpage maintenance, and front desk support.
Work under the general direction of the PSERC Director to accomplish department goals and priorities.
Requires advanced knowledge of Microsoft Word and Excel along with proficiency in PowerPoint, Adobe Acrobat, and meeting planning tools.
Manage financial tasks including handling invoices, maintaining financial records, processing travel reimbursements, and purchasing requests.
Maintain websites, distribution lists, and utilize web forms effectively.
Must have strong verbal and written communication skills, tact, diplomacy, and ability to maintain effective working relationships within faculty, staff, students, and community partners.
Minimum qualifications include a high school diploma and three years of relevant experience or equivalent training.
Experience with administrative coordination in higher education and professional meeting execution is preferred.
The position is full-time with hourly pay ranging from $23.37 to $29.21 depending on experience.
Employment is contingent upon successful background and fingerprint checks; driving is not required.

Administrative Associate-PSERC Full Description

Job Profile:Administrative Support Assistant 3 Non-Exempt

Job Family:Administrative Support

Time Type:Full time

Max Pay - Depends on experience:$29.21 USD Hourly

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides complex administrative support to a department or group of professionals in support of department goals.

Job Description:

Position Salary Range:

23.37 -29.21 hourly DOE

Essential Duties:

The Power Systems Engineering Research Center (PSERC), within the School of Electrical, Computer, and Energy Engineering, invites applications for a full-time Administrative Associate. This position reports to the PSERC Director. The Administrative Associate performs complex administrative functions: planning, organizing, and carrying out duties in accordance with established goals, priorities, time, and funding limitations. These functions include: event planning (e.g., meetings and webinars), document preparation, webpage maintenance, front desk support, and various administrative services that require initiative and judgment as well as the ability to work independently under general direction.

Desired Qualifications:

Administrative coordination experience in higher education
Experience with the planning and execution of professional meetings
Experience preparing correspondence and reports
Experience establishing and maintaining effective working relationships with faculty, staff, student, community partners and other stakeholders.
Experience maintaining web pages, distribution lists, and using web forms
Experience with Word, Excel, Power Point, and Adobe Acrobat.
Experience with meeting planning tools (e.g., online registration)
Experience in handling invoices and maintaining financial records
Experience in processing travel reimbursement and handling purchasing requests
Advanced knowledge of Microsoft Word and Excel
Experience maintaining websites
Skill in both verbal and written communication
Tact, diplomacy, and ability to maintain effective working relationships
Ability to plan, prioritize, and problem solve

Working Environment:

In an office environment uses a computer, keyboard, computer mouse, telephone, printer, fax, and copier

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation's top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation's most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty's research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we:

Cultivate excellence.
Deliver innovation that matters.
Encourage bold thinking.
Foster a community of learning and collaboration.
Build a foundation for all to be successful.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19692.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description