University of South Carolina Beaufort (USCB) is hiring an Administrative Coordinator I. The role involves managing operations of the Office of Academic Affairs, supporting faculty and staff hiring to ensure compliance, developing the academic calendar, maintaining records, and coordinating academic events in collaboration with university leadership.
Highlights
Manages daily operations of the Office of Academic Affairs including inquiries and policy interpretation.
Supports hiring and onboarding processes ensuring accreditor compliance.
Develops and implements the academic calendar with the Provost.
Maintains personnel records, Academic Affairs webpages, and prepares purchase orders and travel authorizations.
Organizes faculty Promotion and Tenure, Pre-Tenure, and Post-Tenure Review processes and academic grievance and misconduct reporting.
Coordinates academic events such as Faculty Orientation, Convocation, and Awards Ceremonies.
Requires proficiency in Microsoft Office Suite, Adobe Acrobat, and database management.
Requires a bachelor's degree in a related field and at least 3 years of relevant experience or equivalent combination of credentials.
Full-time position with a starting salary of $49,396; salary range $49,396 - $74,094.
Works under the Academic Affairs division at USCB’s Beaufort campus.
Job postings remain open on our careers website for a minimum of five (5) business days. After that period, departments may close a posting at their discretion. The site is updated regularly to reflect current opportunities. The length of the recruitment and screening process may vary depending on the position and other factors. If your qualifications are a match and we decide to move forward with your application, you will be contacted by phone or email.
Posting Details
Posting Summary
Logo | Posting Number | STA00699PO25 Job Family | Administrative Support Job Function | Administrative Services USC Market Title | Administrative Coordinator Link to USC Market Title | https://uscjobs.sc.edu/titles/131932 Job Level | P3 - Professional Business Title (Internal Title) | Administrative Coordinator I Campus | Beaufort Work County | Beaufort College/Division | USC Beaufort College/Division Level Department | BFT Academic Affairs State Pay Band | 6 Approved Starting Salary | $49,396 Advertised Salary Range | $49,396 - $61,745 - $74,094 Location of Vacancy | USC Beaufort supported area Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Monday – Friday 8:30 am – 5:00 pm with one hour for lunch, the hours per week is 37.50. Work Schedule may be changed by Supervisor to meet the needs of the University. Basis | 12 months Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Join Our Team as an Administrative Assistant in Academic Affairs!
The University of South Carolina Beaufort (USCB) is seeking a highly motivated, detail-oriented, and dynamic Administrative Assistant to provide direct support to the Provost and the Office of Academic Affairs. This vital role keeps our academic departments running smoothly, ensuring excellence in organization, compliance, and service to faculty, staff, and students.
As a key member of the Academic Affairs team, you will: Manage day-to-day operations of the Office of Academic Affairs. Serve as the first point of contact, directing inquiries and providing informed responses on academic policies and procedures. Support faculty and staff hiring and onboarding, ensuring compliance with accreditor requirements. Develop and implement the academic calendar in collaboration with the Provost. Maintain personnel records, digital/paper files, and Academic Affairs webpages. Prepare purchase orders, travel authorizations, and meeting minutes. Coordinate with Human Resources to prepare offer/reappointment letters and deliver New Faculty Orientation. Contribute to special event planning and successful program implementation. What We’re Looking For: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Ability to interpret and apply policies, procedures, and academic regulations. Working knowledge of faculty governance, academic employment practices, and international employment requirements. High proficiency with Microsoft Office Suite, Adobe Acrobat, and database management. A proactive, detail-oriented professional who thrives in a fast-paced, high-volume environment. Why Join USCB? At USCB, you’ll be part of a collaborative and mission-driven community that values innovation, teamwork, and student success. This is a unique opportunity to make a meaningful impact on academic life at one of the region’s most vibrant and growing universities.
Apply today and become a cornerstone of our Academic Affairs team! Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Knowledge/Skills/Abilities | Excellent organizational and written/oral communication skills are essential. The ability to interpret policies and procedures and develop critical processes is also required. Working knowledge of faculty governance, faculty employment practices, International Employment requirements, special event planning and implementation. Excellent communication and computer skills required including working knowledge of Microsoft Office products, Acrobat and database development and management. Quality is expected in the large quantity of work within the office.
Job Duties
Job Duty | Manages day-to-day operations of the Office of Academic Affairs. Serves as initial point of contact to provide responses or direct inquiries to appropriate area or individual. Responds to inquiries based on knowledge of academic policies and procedures. Maintains paper and/or digital academic and personnel files for the Office of Academic Affairs. Maintains and orders supplies for the office. Maintains Academic Affairs webpages. Prepares purchase orders and travel authorizations. Records and maintains minutes of academic affairs meetings. Collaborates with Human Resources in the preparation of offer and reappointment letters for employment within Academic Affairs. Collaborates with Human Resources to deliver New Faculty Orientation programs. Essential Function | Yes Percentage of Time | 50Job Duty | Manages and supports personnel activities related to Promotion and Tenure, Pre-Tenure and Post-Tenure Review. Manages Promotion & Tenure, Pre-Tenure, and Post-Tenure Review to ensure faculty are notified of deadlines for file submission in accordance with Faculty Manual. Prepares electronic folders for candidate materials. Tracks submission of outside reviewer materials in preparation for P&T Committee review. Organizes files and serves as liaison to USC Columbia Provost Office to ensure timely delivery of materials for President and Board review. Essential Function | Yes Percentage of Time | 20Job Duty | Manages and supports academic initiatives related to student academic grievance and academic integrity reports. Maintains records of academic grievance reports, assists with investigation and resolution of academic grievances, and notification of parties involved. Maintains records of academic misconduct reports, assists with investigation, and notification of academic sanctions when students are found responsible for academic misconduct. Schedules and supports Honor Court Hearings. Maintains confidentiality of all records. Prepares annual reports related to academic grievance and academic misconduct. Essential Function | Yes Percentage of Time | 10Job Duty | Plans, schedules, manages, and supports annual Academic Affairs calendar of events in collaboration with academic and campus leadership, including but not limited to: Faculty Orientation Fall Convocation Academic Awards Ceremony Nurse Pinning Ceremony Academic Affairs Faculty and Staff Searches Faculty Senate and Senate Committees Student Research & Scholarship Day Honor Court Tenure & Promotion Essential Function | Yes Percentage of Time | 10Job Duty | Other duties as assigned to support university mission. This may include but not limited to: Serving on university committees Representing Academic Affairs at events Supporting academic or university departments with programming Essential Function | Yes Percentage of Time | 10
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | Job Open Date | 08/21/2025 Job Close Date | Open Until Filled | Yes Special Instructions to Applicant | Job postings remain open on our careers website for a minimum of five (5) business days. After that period, departments may close a posting at their discretion. The site is updated regularly to reflect current opportunities. The length of the recruitment and screening process may vary depending on the position and other factors. If your qualifications are a match and we decide to move forward with your application, you will be contacted by phone or email. Quicklink for Posting | https://uscjobs.sc.edu/postings/193802 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Do you have at least a Bachelor's Degree in a job-related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience? (Open Ended Question)
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents
Other Supporting Documents
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