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Rutgers University logo

Rutgers University

Department Administrator Supervisor

🇺🇸 Newark, NJ

🕑 Full-Time

💰 $71K - $109K

💻 Administrator

🗓️ August 22nd, 2025

Canvas GAAP Tableau

Edtech.com's Summary

Rutgers University is hiring a Department Administrator Supervisor for its Office of Lifelong Learning. The role involves providing administrative leadership and support for academic and non-academic operations, overseeing day-to-day functions, managing student services for summer and winter sessions, handling budget and financial processes, and supervising staff while collaborating across university departments.

Highlights

  • Oversee daily administrative operations of the Office of Lifelong Learning.
  • Provide comprehensive support to departmental leadership including the Assistant Director and Senior Vice Chancellor.
  • Serve as primary contact for prospective and current students regarding summer and winter sessions.
  • Collaborate with campus units like Registrar's Office, Financial Aid, and Enrollment Services to resolve student issues.
  • Review and decide on student appeals, tuition waiver certifications, and visiting student applications.
  • Manage budget, accounting, and finance tasks including financial data analysis, reporting, and forecasting.
  • Use Enterprise Planning & Budgeting Cloud System (EPBCS) as the primary user for financial processes.
  • Handle procurement, expense reports, purchase orders, and ensure expenditures align with budgets.
  • Manage onboarding for all faculty, staff, and students using ROCS and Oracle HCM Cloud systems.
  • Supervise administrative and student staff; develop best practices and standard operating procedures.
  • Requires bachelor's degree or equivalent experience and a minimum of two years in an administrative role.
  • Proficiency with Microsoft Office, PeopleSoft, Oracle, ROCS, Marketplace, Tableau, Canvas, Drupal, and related university systems.
  • Strong communication, organizational, and multitasking skills with knowledge of GAAP principles.
  • Salary range from $71,447 to $109,422 annually, with comprehensive benefits including medical, dental, retirement, and educational benefits.

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