Assistant Coordinator for Dual Enrollment

Assistant Coordinator for Dual Enrollment

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Please see Special Instructions for more details.

This position is open until filled. First review of applications will begin on Monday, October 20, 2025. For initial consideration, a completed state application must be submitted by that date. The selection committee may determine the need to review additional applications after the initial review, as needed.

Telework options are limited.

This is a full-time position with state and VCCS benefits. Applicants must apply online by submitting a state application through this site. Applicants must create a user account to apply online. If you are a state employee who has been affected by Policy 1.3 Layoff and possess a valid Inter-agency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the Card BEFORE the closing date for this position. The Card may be scanned and attached to the application or faxed to (434) 949-0708. Please include your name, the position number and the position title on the fax cover sheet. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your VCCS applicant portal account for the status of your application and the status of this recruitment. For more information about this position or other vacancies within our agency, please visit our website at www.southside.edu/employment or contact Jennifer Davis at 434.949.1048.

SVCC does not discriminate on the basis of race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Shannon Feinman, Vice President of Finance and Administration, 109 Campus Drive, Alberta, VA 23821, 434-949-1005.

Women, minorities, and those with disabilities are encouraged to apply. In compliance with the Americans with Disabilities act (ADA and ADAAA), SVCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Details

 Posting Summary 

Working Title  | Assistant Coordinator for Dual Enrollment
Role Title  | Education Support Specialist II
Role Code  | 21943-SW
FLSA  | Nonexempt
Pay Band  | 3
Position Number  | 27600082
Agency  | Southside Va Community College
Division  | Southside Va Community College (Div)
Work Location  | Charlotte - 037
Hiring Range  | Minimum $33,828, commensurate with experience and qualifications
Emergency/Essential Personnel  | No
EEO Category  | B-Professional
Full Time or Part Time  | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-  | Yes
Does this position have a bilingual or multilingual skill requirement or preference?  | No
Work Schedule  | Monday through Friday, day hours; evenings and weekends as needed
Sensitive Position  | No

Job Description 
Thank you for considering employment with Southside Virginia Community College (SVCC). We are committed to attracting and retaining a diverse workforce that enhances our status as a recognized Great College to Work For by the Chronicle of Higher Education for 12 years! With the goal of ensuring the equal educational opportunity for all students, SVCC embraces diversity among our students, faculty, staff and the communities we serve as an integral part of our history, a recognition of the complexity of our present state and a call to action for a better future.

SVCC is located in a rural setting of rolling hills, pine and hardwood forests, and farmland. There is easy access to nearby metropolitan Richmond, Virginia, the state’s capital, as well as Raleigh, North Carolina, and Lynchburg, Virginia. The area is famous for its two lakes, Gaston and Kerr, and a multitude of state and national parks which offer recreational opportunities such as fishing, boating, skiing, jet-skiing, hiking, horseback riding, picnics, and relaxation. The area also offers sports arenas for baseball, softball, soccer, and beautiful golf courses. There are cultural activities, including various theaters and arts councils offering concerts, plays, and live entertainment, and there are many local festivals held throughout the year.

Join SVCC and play a vital role in bridging high school and college — supporting students, faculty, and future success!

SVCC is currently seeking an Assistant Coordinator for the Dual Enrollment Department. This position offers direct support to students, contributes to the daily functions of the Daniel Dual Enrollment Office, and provides administrative assistance to the Dual Enrollment Coordinator. The successful candidate will serve as the primary point of contact for students, school personnel, and the public, while delivering administrative support to the Dual Enrollment Coordinator through tasks such as data tracking, registration and eligibility coordination, and report generation.

The Assistant Coordinator for the Dual Enrollment is a vital role, guiding high school dual enrollment students through the admissions and registration process, evaluating admissions criteria, monitoring student progress, processing registrations using PeopleSoft, offering basic academic advising, generating reports and contracts, responding to inquiries via phone, and performing other related tasks as assigned. The Assistant Coordinator for the Dual Enrollment will provide direct student support and assist in the daily operations of the Daniel Dual Enrollment Office by facilitating admissions, registration, and advising processes.

Core responsibilities of the position include, but are not limited to: Serves as the first point of contact for individuals entering the Dual Enrollment office. Coordinate dual enrollment course scheduling, student registration, enrollment management, and billing processes. Manage student records in the Student Information System (SIS), including schedules, grades, and required documentation (e.g., consents, approvals, verifications). Process drop/add, withdrawals, and graduation eligibility tasks in compliance with college policies. Assist students and families with applications, registration, advisement, and inquiries, providing professional and timely support. Prepare billing reports, enrollment summaries, and other data to ensure accuracy, compliance, and informed decision-making. Represent SVCC at high school events, career fairs, and open houses to promote dual enrollment opportunities. Provide logistical and administrative support for special events such as graduation ceremonies and adjunct faculty orientations. Support the Dual Enrollment Coordinator with additional responsibilities, while demonstrating professionalism and courtesy in all interactions. Some evening and weekend work may be necessary.
 
Special Assignments  | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications  | Ability to process registrations, add/drops, and maintain accurate records with a high degree of confidentiality and accuracy. Proficient in integrated software systems (e.g., PeopleSoft) with intermediate to advanced computer skills, including Microsoft Office (Word, Excel, PowerPoint). Skilled in generating reports, editing spreadsheets, and managing data effectively. Strong organizational, interpersonal, and professional communication skills, both oral and written. Demonstrated ability to collaborate effectively with staff Demonstrated ability to deliver high-quality customer service and interact professionally with individuals from diverse racial, ethnic, economic, and age groups Demonstrated ability to work effectively both independently as well as collaboratively as a part of a goal-oriented team Proven ability to be self-motivated, diligent, and proactively contribute to the student experience Strong interpersonal skills to help engage, provide support to, and motivate students Desire and capacity to learn and grow as professional needs arise Valid driver’s license required for travel throughout the service area

Additional Considerations  | Previous experience in direct customer service support is preferred; experience with support services in an academic environment Previous experience in a high school or community college setting Proficient in internet applications, PC-based software (e.g., Microsoft Office Suite, Google Docs, PeopleSoft), learning management systems (LMS), Student Information Systems (SIS), and communication platforms. Previous supervisory experience Career Readiness Certificate Microsoft certifications An equivalent combination of training and experience demonstrating possession of the knowledge and abilities listed above may be considered in lieu of formal education and experience.
Operation of a State Vehicle  | Yes
Supervises Employees  | No
Required Travel  | Travel to SVCC campuses, high schools, centers, meetings, and training/conferences with access to a state vehicle

 Posting Detail Information 

Posting Number  | CLS_4071P
Recruitment Type  | General Public - G
Number of Vacancies  | 1
Position End Date (if temporary)  |
Job Open Date  | 10/03/2025
Job Close Date  | 11/03/2025
Open Until Filled  | Yes
Agency Website  | www.southside.edu/employment-opportunities
Contact Name  | Jennifer Davis
Email  | jennifer.davis@southside.edu
Phone Number  | 434-949-1048
Special Instructions to Applicants  | This position is open until filled. First review of applications will begin on Monday, October 20, 2025. For initial consideration, a completed state application must be submitted by that date. The selection committee may determine the need to review additional applications after the initial review, as needed.

Telework options are limited.

This is a full-time position with state and VCCS benefits. Applicants must apply online by submitting a state application through this site. Applicants must create a user account to apply online. If you are a state employee who has been affected by Policy 1.3 Layoff and possess a valid Inter-agency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the Card BEFORE the closing date for this position. The Card may be scanned and attached to the application or faxed to (434) 949-0708. Please include your name, the position number and the position title on the fax cover sheet. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your VCCS applicant portal account for the status of your application and the status of this recruitment. For more information about this position or other vacancies within our agency, please visit our website at www.southside.edu/employment or contact Jennifer Davis at 434.949.1048.

SVCC does not discriminate on the basis of race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Shannon Feinman, Vice President of Finance and Administration, 109 Campus Drive, Alberta, VA 23821, 434-949-1005.

Women, minorities, and those with disabilities are encouraged to apply. In compliance with the Americans with Disabilities act (ADA and ADAAA), SVCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information   
Background Check Statement Disclaimer  | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/

EEO Statement  | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement  | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement  | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting  | https://jobs.vccs.edu/postings/89489

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