Edtech.com's Summary

Arizona State University is hiring an Administrative Support Specialist 1 for a full-time role. The position involves managing records, coordinating travel and expenses, scheduling, drafting correspondence, and supporting departments with problem-solving and administrative processes. The role requires proactive engagement in administrative duties to contribute to the efficiency of ASU's departments.

Highlights

Manage records, classify and organize information for easy retrieval.
Draft professional correspondence and handle inquiries or complaints.
Coordinate travel arrangements and reconcile travel and expense reports using financial systems.
Schedule meetings and manage supervisors' calendars.
Prepare special reports, tabulations, and budgets; investigate complicated problems or errors.
Communicate updates to procedures and recommend policy improvements.
Required knowledge of systems such as Workday, PeopleSoft, Concur, and other HRIS or financial platforms.
Minimum qualifications include an Associate's degree and one year of relevant experience or equivalent training.
Compensation is up to $41,600 annually, with a minimum pay rate of $20 per hour; pay varies by role and qualifications.
Comprehensive benefits package including tuition reduction, health insurance, retirement plans, and paid leave.

ASU Professional Support Roles Full Description

Job Profile:Administrative Support Specialist 1

Job Family:Administrative Support

Time Type:Full time

Max Pay - Depends on experience:$41,600.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Why Join ASU?
Whether you're seeking a short-term opportunity or a pathway to a lasting career, the Talent Sourcing Program offers you the chance to develop valuable skills, build your professional network, and grow within the ASU community. By applying once, you'll be considered for multiple positions as they become available, maximizing your chances of finding the perfect fit.

Candidates selected for temporary positions may also be considered for additional opportunities once their original assignment is completed, keeping the door open for continued growth and future roles within ASU.

Depending on the duration of your assignment, you may qualify for ASU's comprehensive benefits package, including medical, dental, and vision coverage. Plus, you could be eligible for the Qualified Tuition Reduction Program, which offers reduced tuition for you, your spouse, and your dependents.

If you're detail-oriented, proactive, and passionate about providing exceptional customer service, you're just the person we're looking for!

What to Expect:

Once you submit your application, the ASU Office of Human Resources will thoroughly review your resume and reach out to qualified candidates for interviews as positions become available. If selected, your employment will be contingent on a successful background check.

Positions in this program have a minimum pay rate of $20 per hour. Compensation may exceed this amount depending on the role, scope of responsibilities, and candidate qualifications.

Most opportunities will be in-person Monday to Friday 8:00 am to 5:00 pm, but flexible schedules may be available for select positions.

Take this opportunity to be part of an organization that's not just about jobs but about building a future. Apply today and let's shape tomorrow together at Arizona State University!

Essential duties
You will perform a variety of tasks that contribute to the success of ASU's departments. Your responsibilities may include, but are not limited to:

Records Management: Classifying and organizing various records, ensuring information is accurate and easy to retrieve.
Correspondence: Drafting professional communications and responding to inquiries or complaints within established guidelines.
Problem-Solving Support: Serves as a primary reference source for function to assist departments and employees in resolving discrepancies or procedural problems utilizing knowledge of specialized function; responds to technical administrative questions ensuring necessary follow-up.
Scheduling: Scheduling meetings and managing calendars for supervisors.
Travel Coordination and Expense Reconciliation: Coordinates travel arrangements in accordance with university policies, including airfare, lodging, and related logistics. Reviews, processes, and reconciles travel and expense transactions, ensuring accuracy, completeness, and timely resolution of discrepancies using designated financial and travel systems.
Reporting: Prepares and/or coordinates the preparation of recurring and special reports, tabulations or budgets unique to assigned function. Personally investigates complicated problems or errors.
Procedural Updates: Communicating new or updated procedures and ensuring that all policy manuals are current.
Policy Improvement: Recommending changes to policies and procedures to enhance efficiency.
Other Duties: Assisting with additional duties as assigned.

Desired Qualifications
We're looking for candidates who have:

Customer Service: Experience providing exceptional customer service virtually and in person in a professional office environment using good problem-solving and organizational skills with attention to detail.
Account, Travel Coordination, and Expense Reconciliation: Experience coordinating travel arrangements and accurately reconciling accounts and travel expenses while maintaining up to date and auditable records.
Inventory & Purchasing: Experience maintaining supply inventories and handling purchasing and receipting.
Technical Skills: Knowledge of systems such as Workday, PeopleSoft, Concur, and other HRIS or financial systems.
Effective Communication, Problem-Solving & Organization: Strong verbal and written communication skills. Demonstrated experience in problem-solving, decision-making, and organizational skills, with close attention to detail.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, typing, phone communication, and standing and walking; frequent physical demands may include stooping, bending and reaching.

Department Statement:

Arizona State University offers a total rewards package to qualified candidates that includes:

AZ state school tuition reduction for employees and their dependents and spouse; all available on day one of employment.
Competitive wages.
Disability and leave program for income protection.
Employee assistance for confidential and free behavioral health services
Generous accrual of paid sick and vacation time.
Low-cost dental, health, life, and vision insurance benefits; all available on day one of employment.
Paid adoption and fertility subsidies.
Paid time for professional development and volunteering.
Retirement programs with employer match; designed to promote long-term savings and provide income upon retirement.
Wellness program for preventative health education and screenings.
Wide variety of employee discounts through ASU partnerships.

Please visit: https://cfo.asu.edu/benefits

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$17050.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:A fingerprint check is not required for this position.

Original Job Description