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edtech.com
University of Wisconsin - Madison logo

University of Wisconsin - Madison

Events Admin

🇺🇸 Madison, WI

🕑 Part-Time

💰 $15 per Hour

💻 Operations

🗓️ August 7th, 2025

Edtech.com's Summary

Wisconsin Union is hiring an Events Admin. The role involves assisting student organizations, university departments, and members in reserving meeting spaces, managing event details using scheduling software, and coordinating logistics such as AV, catering, and billing. The position requires strong communication, customer service skills, and proficiency with event management and spreadsheet software.

Highlights

  • Assist with reserving meeting rooms and classrooms for events.
  • Use event scheduling software including EMS, 25Live, and WhentoWork.
  • Gather event details, coordinate logistics, and communicate with various Union departments.
  • Create and maintain event set-up diagrams using diagramming software.
  • Perform clerical tasks like copying, maintaining spreadsheets, and updating materials.
  • Interest in events, conference planning, or project management careers required.
  • Strong written and verbal communication skills.
  • Experience with Microsoft Excel and office/customer service work required.
  • Must be currently enrolled in college, university, or high school (at least 16 years old).
  • Hourly wage of $15.00; 10+ hours per week Monday to Friday, 8:30 am to 4:30 pm.

Events Admin Full Description



Department Overview: 
 | The Wisconsin Union, often referred to as "the heart and soul" of the University of Wisconsin-Madison, has enhanced the lives of members and visitors since it was founded in 1907. Since 1928, when the doors to Memorial Union opened, the Wisconsin Union has served as the living room of the UW-Madison campus. The Union connects students, faculty, staff, members and visitors through shared cultural, social and recreational events and experiences.

Anticipated End Date 
 | 8/20/25

Anticipated Hours Per Week 
 | 10 or more

Schedule: 
 | 10+ hours a week within Mon-Fri 8:30am-4:30pm

Salary/Wage Range: 
 | Hourly $15.00 to $15.00

Number Of Positions 
 | 1

Position Summary/Job Duties: 
 | Duties & ResponsibilitiesAid student organizations, university departments, and Wisconsin Union members in reserving common meeting room spaces and classrooms in Union buildings and campus classroomsObtain basic information about events from coordinators that will help identify which meeting space is best suited for eventBe available during work hours to answer questions about spaces or take reservation details by phone, email, or walk-ins.Understand and regularly use the event scheduling software (EMS) used in Campus Event Services Office, along with other programs (25Live, WhentoWork, etc.) Learn various Wisconsin Union and campus policies to best advise customersLearn names, locations, and features of Wisconsin Union meeting rooms, as well as various campus meeting spacesCommunicate with other Union departments and Union membersUse a variety of communication mediums to gather group information, event logistics, AV/equipment needs, catering needs, and billing information Create and maintain event set-up diagrams using diagramming softwarePerform clerical tasks such as copying, maintaining spreadsheets, and updating various materials, etc

Qualifications: 
 | Interest in a career in events/conference planning or project management.Experience in written and verbal communication with clientele.Ability to work with diverse groups and adapt to change quickly.Ability to work in a professional office, both as part of a team and independently.Effectively and efficiently, manage multiple projects while adhering to tight deadlines.Strong knowledge and experience with spreadsheets, especially Microsoft Excel.Previous customer service and office work experience is required.Student StatusTo be eligible for the Wisconsin Union positions, you must be currently enrolled in a college, university, or highschool (at least 16). If school is in break period (summer, spring, winter), applicant must intend to enroll in courses the following semester.

Application Instructions: 
 | Apply on the Wisconsin Union Job Site! Note: jobs are subject to being removed early

Contact: 
 | Org: Wisconsin Union
Email: hr@union.wisc.edu

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