Edtech.com's Summary

University of Texas at Austin is hiring a Senior Course Scheduler, Texas McCombs to coordinate course offerings for three academic departments within the McCombs School of Business, proofing schedules through automated scheduling and registration systems. The scheduler partners with department chairs on semester and annual course planning and liaises with the Dean's Office and University Registrar to keep McCombs' processes aligned with campus-wide deadlines. Institutional reporting compliance and classroom reservations also fall under the role.

Highlights

Coordinates course offerings for three academic departments and updates the Course Schedule to established deadlines.
Partners with Assistant Chairs and Department Chairs on semester and annual course-schedule planning.
Liaises with the McCombs Dean's Office and University Registrar's Office to align scheduling processes.
Facilitates departmental compliance with FaSET, syllabi/CV uploads, course evaluations, and grade and exam reporting.
Makes room reservations for faculty and staff in General Purpose and departmental classrooms.
Pulls and analyzes reports from course and data management systems, recommending solutions.
Bachelor's degree and at least three years of administrative or programmatic experience.
Knowledge of Microsoft Excel, PowerPoint, and Word required.
Salary range of $50,000-$55,000 depending on qualifications.
Based in Austin, TX, with occasional evening and weekend hours during peak periods.

Senior Course Scheduler, Texas McCombs Full Description

Job Posting Title:

Senior Course Scheduler, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/

Purpose

The Senior Course Scheduler will work closely with McCombs School of Business academic departments to schedule classes and/or course-related programming, including updates and cancellations by coordinating data entry and proofing schedules using automated scheduling and registration systems.

Responsibilities

Course Scheduling

Coordinate course offerings for three academic departments and work with faculty to produce and update their portion of the Course Schedule following established policies and deadlines.
Monitor and/or develop and initiate enrollment strategy plans as needed. Receive and process course schedule updates. Communicate schedules and updates with faculty.
Partner with Assistant Chair/Department Chair in planning course schedule for each semester and for each academic year. Be familiar with course inventory and curriculum management for various programs.
Liaise with the McCombs Dean’s Office and the Registrar’s office to manage McCombs' process in alignment with the University’s processes.
Build effective and collaborative relationships with internal stakeholders from academic departments and business affairs for course scheduling.
Provide written, presentation, and oral updates to McCombs stakeholders and the University Registrar’s Office, adhering to strict timelines

Institutional Reporting

Facilitate departmental compliance with various reporting systems, including FaSET (Faculty and Staff Electronic Tracking system), syllabi/faculty CV uploads, course-instructor evaluation survey requests, grade reporting, and final exam reporting and scheduling.
Make room reservations for faculty and staff in General Purpose Classrooms or departmental classrooms when needed for events and academic purposes.
Pull and analyze relevant reports from course and data management systems, recommending solutions where applicable.
Other related functions as assigned.

Required Qualifications

Bachelor’s degree and at least three years of experience performing administrative and/or programmatic functions
Excellent organizational skills
Proven ability to work in a complex structure supporting executive-level individuals
Ability to work well collaboratively or independently. Ability to meet deadlines and be self-directive with limited supervision.
Exceptional interpersonal skills and an ability to work collaboratively and effectively with others in a team environment
Able to come up to speed on new topics quickly, multi-task effectively, and produce high-quality work under time constraints
Knowledge of Microsoft Excel, Microsoft PowerPoint, and Microsoft Word processing software.
Demonstrated flexibility and adaptability related to changing timelines and circumstances to meet evolving priorities.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working in an academic department or unit at UT Austin or similar experience at another university. Knowledge of UT policies and procedures.
Experience with course scheduling and registrar functions within an educational setting.

Salary Range

$50,000 - $55,000 + depending on qualifications

Working Conditions

Works in standard office conditions with a repetitive use of a keyboard at a workstation.

Some evening and weekend hours may be required during peak periods and special events.

Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

This is an Austin, TX-based position

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

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About Us

At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture.

Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures.

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Senior Course Scheduler, Texas McCombs

Edtech.com's Summary

Senior Course Scheduler, Texas McCombs Full Description

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