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George Mason University

Administrative Coordinator

🇺🇸 Fairfax, VA

🕑 Part-Time

💰 TBD

💻 Administrator

🗓️ August 6th, 2025

Edtech.com's Summary

George Mason University is hiring a part-time Administrative Coordinator to provide comprehensive administrative and calendaring support to the Office of the Provost. The role involves managing schedules, coordinating meetings, taking notes, managing files, tracking assignments, and enhancing communication with internal and external stakeholders to ensure efficient office operations.

Highlights

  • Manage calendars and daily schedules for the Academic Administration team
  • Coordinate standing and adhoc meetings, including virtual and hybrid formats
  • Provide meeting transcription, note organization, and agenda management
  • Serve as in-person receptionist with working hours between 12-5pm
  • Support file management and internal assignment tracking
  • Communicate status updates to customers and stakeholders
  • Require extensive knowledge of office procedures and Microsoft Office Suite
  • Bachelor's degree or equivalent experience required
  • Experience working in executive office environment with strong customer service skills
  • Salary commensurate with education and experience; part-time 20-25 hours weekly

Administrative Coordinator Full Description

Department: Academic Administration
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Work Schedule: 20-25 hours per week
Location: Fairfax, VA
Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Salary commensurate with education and experience

Criminal Background Check: Yes
About the Position:This position will provide administrative and calendaring support to the Office of the Provost, including maintaining the schedules for the members of the Academic Administration team.  This position will support a variety of office functions for the Office of the Provost, including but not limited to:  managing the calendars, assisting with the coordination of standing and adhoc meetings for the team that require making arrangements for virtual and hybrid meetings, assist with agenda management, meeting transcription and note organization, assist the team with file management and tracking internal assignments and communicate to customers in a timely manner with status updates on their requests.  This position will serve as an in person receptionist and have working hours between 12-5pm.
Responsibilities:Scheduling Support Works closely with the Academic Administration Team leaders to:Manage calendars and daily schedules;Proactively resolve calendaring conflicts before they arise;Responds to internal and external calendaring requests; Providing requested materials to meeting constituents; andEnsures effective communication and provides excellent customer service in a calm professional manner to all key customer groups, including but not limited to: The Office of the Provost, Office of the Senior Vice President, members of the Provost’s Senior Staff, Chief Business Officers, colleagues, and co-workers.Administrative SupportProvides general administrative support to the Provost Office Academic Administration team including but not limited to:Attends meetings as requested to serve as note taker and provides summary notes to attendees highlighting action items;Assists with file management for the team and ensuring internal standards are met and followed;Assists with assignment management and tracking for the team ensuring proactive follow-up occurs with internal project tracking systems and updating the tracker as information is discovered; andCoordinates with Provost Office to ensure customers are being communicated with regularly on the status of their requests.
Required Qualifications:Bachelor’s degree or equivalent combination of education and experience;Ability to schedule and adjust meetings, calls, events, and travel while being mindful of urgency, priority, and ever-changing schedules.  Requires high attention to detail to resolve calendar conflicts before they arise;Experience in a fast-paced executive office and demonstrated customer service experience required. Demonstrated qualification to successfully work and communicate with a diverse internal and external community in a professional manner;Extensive knowledge of professional office procedures;Demonstrated computer skills to include Microsoft Office Suite;Demonstrated writing and communication skills;Ability to work under pressure accomplishing multiple tasks with congruent deadlines;handle confidential issues;work well with others in an in-person and virtual team environment;must have a professional demeanor;Ability to organize files electronically; andDemonstrated ability to organize vast amounts of information into synthesized notes and action plans.
Preferred Qualifications:Experience providing administrative support to a team.
Instructions to Applicants: For full consideration, applicants must apply for Administrative Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.
Posting Open Date: August 5, 2025For Full Consideration, Apply by:  August 19, 2025Open Until Filled:  Yes
 

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