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Lightspeed Systems

Executive Assistant - Sales

🇺🇸 Austin, TX

🕑 Full-Time


💻 Administrator

🗓️ March 20th, 2024

Concur K-12 Microsoft Office
We’re seeking an organized, driven Executive Assistant to support our busy CRO and Sales team. This team is regularly on the road, meeting with partners, prospects, and customers to spread the word about our school safety solutions. You’d be their hands on the ground, keeping schedules on track, events running smoothly, and administrative tasks handled efficiently.

This role requires someone who is hyper-organized and able to handle multiple assignments, balancing your load and prioritizing your tasks for utmost efficiency and impact. The right person thrives when helping others and is happy to take on administrative, logistical, and operational tasks so our sales team can focus on sales. This position is full-time and based in Austin, TX.


  • Work closely with our CRO and sales leadership to identify and fulfill needs
  • Manage complex calendars to optimize the time of this busy team
  • Help plan and coordinate in-market sales events (Lunch & Learns, regional meetings, socials, etc.)
  • Help sales team with administrative tasks, including updating opportunities, sending quotes, or following up with customers/partners as required
  • Assist with coordination and paperwork for RFP responses
  • Plan and coordinate domestic and international travel arrangements via Concur
  • Prepare and submit corporate card expense reports
  • Collaborate with internal teams to ensure smooth coordination between sales, finance, and other departments


  • 2+ years of experience managing calendars & providing administrative support to executive(s), ideally within a sales organization
  • Experience managing calendars, coordinating travel logistics & managing expense reports on behalf executives
  • Excellent communicator (written and oral)
  • Great attitude and an enthusiastic team player
  • Superior customer service skills
  • Experience prioritizing multiple tasks and activities
  • Highly proficient within Concur & the Microsoft Office Suite (specifically Powerpoint, Excel, Outlook and Word)
  • Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
  • Excellent time management and organizational skills
  • Professional Appearance and Demeanor
  • Dependable
  • Availability after hours and over weekends for urgent needs


For 25 years, Lightspeed Systems® has been a leader in the ever-changing landscape of K-12 learning technology. Lightspeed Systems works with tens of thousands of schools to maximize the safety, mobility, and effectiveness of their students’ learning experience. Every device can be covered with the most effective web filter, student safety monitor, classroom management software, device management tool, and analytics program available. Learn more at

We love our employees, and we show it. A sneak peek into our BENEFITS & PERKS include: 

  • Health-- Medical, dental and vision insurance with healthy company contribution toward premiums. Lightspeed kicks cash into your HSA if you participate our HDHP. 
  • Wellness-- Paid parental leave. Healthy holiday and PTO policy, including Christmas to New Year’s Day break. 
  • Retirement-- 401(k) matching up to 6% 
  • Other -- Work from where it makes sense. Pet insurance. 

If “work from where it makes sense” includes being onsite for you some or all the time, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 

  • 15,000 sq. ft. of open work area, offices, and huddle rooms 
  • A private chef serving up breakfast & lunch Tuesday through Thursday every week 
  • A state-of-the-art fitness center (with outfitted locker rooms)
  • Physical therapist onsite regularly  
  • Indoor and outdoor casual collaboration spots 
  • Pet-friendly office environment 
  • A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun 

All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?)